Estimating Assistant

CENTRAL SITE DEVELOPMENT LLC; Brandon (FL); On-site; USD 40,000 - 55,000; Full time

Job summary

CENTRAL SITE DEVELOPMENT LLC is seeking an Estimating Assistant to manage bid folders, ITB submissions, and supplier coordination. You will organize plans, track bid schedules, and support the estimating team with administrative duties.

The role requires a blend of education and at least 5 years of related experience, with proficiency in Microsoft Office and Project. On-site Brandon, FL location, with duties spanning document control and pre-bid activities.

Qualifications

• Combination of education and experience to equal at least 5 years experience required.
• Experience overseeing bid folders, ITBs, and pre-bid activities is preferred.
• Knowledge of scheduling and bid submission processes is essential.

Responsibilities

• Oversee administrative tasks for estimating and project management.
• Ensure bid folders, ITBs, schedules, and plans are organized and up-to-date.
• Assist in bidding process and coordination with estimating staff.

Skills

Download Plans

Organize Bidding Folders

Draft ITBs

Procure Subcontractors

Create Bidding Folders

Update ITB Log

Draft ITBs For Buyouts

Review Data With Estimator

Draft Schedules

Print Plans

Submit Bid Packages

Attend Pre-Bid Meetings

Assemble Job Notices

Assemble Equipment Lists

Supplier Comparisons

File Bidding Data

Coordinate With Estimating Staff

Construction Journal

Purchase Order Assembly

Send Corporate Data

AIA Billing SOV

Microsoft Office

Microsoft Project

Education

5+ years combined education/experience

Tools

Microsoft Office

Microsoft Project

Job description

Role and Responsibilities

Estimating Assistant is responsible for overseeing administrative tasks to ensure the estimating and project management departments have accurate, well-maintained bid folders, invitations to bid are sent to vendors, tracking and following up on plans, bid schedules, and serving administrative needs of the estimating department.

Qualifications and Education Requirements

Combination of education and experience to equal at least 5 years experience required

Required Skills

• Download Plans and Organize Into Bidding Folders
• Draft and Submit ITB’S and Ensure They Are Returned Timely To Submit CSD Bid
• Procure New Subcontractors and Vendors
• Create and File Bidding Folders and Documents
• Create and Update ITB Log
• Draft and Submit ITB’S For Project Buyouts
• Review Procured Data With Estimator and Participate In Bidding Process When Needed
• Draft Rough Schedules For Submissions With Bids
• Print Plans and Distribute To Estimator
• Submit Bid Packages When Needed
• Attend Pre-Bid Meetings When Needed
• Assemble Job Notices
• Assemble Equipment Lists
• Complete Supplier Comparisons For Review
• Help With Ensuring Bidding Data Is Properly Filed
• Coordinate With Estimating staff To Ensure The Bidding Process In Keeping Up With Scheduled Dates
• Log In And Review Projects On Construction Journal, Reach Out Make Initial Contact On Potential Projects
• Purchase Order Assembly On Front End Items
• Send Out Corporate Data To Clients and Potential Clients
• Assemble AIA Billing Application SOV

Additional Notes

This position must be filled by someone that:

• Can Be Self-Motivated and Can Multi-task Daily
• Is Well Organized
• Is Skilled In Microsoft Office and Microsoft Project