Estimating and Procurement Specialist

Parts Tool & Die, Inc.; Agawam, Northern (MA, KY); On-site; USD 65,000 - 95,000; Full time

Job summary

Parts Tool & Die, LLC in Agawam, MA is seeking an Estimating and Procurement Specialist who will manage quoting, supplier sourcing, purchasing, and procurement follow-up. The role interfaces with Engineering, Production, Quality, Customer Service, and Management to optimize pricing, delivery, and production readiness.

This position emphasizes accuracy, urgency, and sound commercial judgment to protect margins and customer commitments.

Qualifications

• Read and interpret manufacturing drawings, specifications, and customer requirements.
• Negotiate professionally and confidently with vendors.
• Gather and validate information from multiple departments and suppliers.
• Understand the relationship between materials, tooling, outside services, lead times, production requirements, and final job cost.
• Maintain accurate records and follow established procedures.

Responsibilities

• Review RFQs and determine whether opportunity is new or repeat work.
• Research previous quotes, pricing, run history, cycle times, material usage, tooling, and outside service requirements.
• Review drawings, specifications, customer requirements, material needs, quality requirements, and other inputs.
• Build accurate quote worksheets using information from internal departments and suppliers.
• Coordinate with Engineering, Production, Quality, Customer Service, and Management to develop quoting approaches.
• Obtain information for final pricing review and approval.

Skills

Reading drawings and specs

Negotiation

Cross-functional collaboration

Attention to detail

ERP systems

Job description

Location: Agawam, Massachusetts
Employment Type: Full-Time

Turn Opportunities Into Profitable, Production-Ready Work

Parts Tool & Die, LLC is looking for an Estimating and Procurement Specialist who can bring accuracy, urgency, and sound commercial judgment to our quoting and purchasing process.

This is a highly visible position for someone who enjoys analyzing manufacturing requirements, working with suppliers, negotiating competitive pricing, and coordinating across multiple departments. You will help determine how PTD pursues new opportunities and ensure that awarded work moves quickly from the quoting stage into production.

Your work will directly influence our ability to win profitable business, protect margins, meet customer commitments, and keep production supplied with the materials, tooling, and services it needs.

About the Role

The Estimating and Procurement Specialist owns the day-to-day workflow associated with quoting, supplier sourcing, purchasing, and procurement follow-up.

You will review incoming requests for quotation, research historical information, gather input from internal departments, obtain competitive supplier pricing, and prepare complete quote worksheets for final management review. Once work is awarded, you will transition the job into purchasing by ordering the required materials, tooling, consumables, and outside services.

This role works closely with Engineering, Production, Quality, Customer Service, Management, vendors, and outside service providers. Success requires strong organization, attention to detail, follow-through, and the confidence to identify and escalate risks before they affect pricing, production, or delivery.

What You Will Do

Quoting and Estimating

• Review incoming RFQs and determine whether each opportunity involves new or repeat work.
• Research previous quotes, pricing, run history, cycle times, material usage, tooling, and outside service requirements.
• Review drawings, specifications, customer requirements, material needs, quality requirements, and other manufacturing inputs.
• Build accurate and complete quote worksheets using information gathered from internal departments and external suppliers.
• Coordinate with Engineering, Production, Quality, Customer Service, and Management to develop the best overall quoting approach.
• Obtain the information required for final pricing review and approval.
• Maintain quote schedules, quote logs, ERP entries, and supporting documentation.
• Update quote status based on customer feedback, awarded work, lost opportunities, revised requirements, and follow-up activity.
• Communicate completed quotations to customers when directed.

Procurement and Purchasing

• Obtain competitive supplier quotations for raw material, tooling, consumables, gages, fixtures, jaws, outside services, and other production requirements.
• Evaluate suppliers based on price, availability, lead time, quality, delivery performance, and overall suitability.
• Negotiate pricing, delivery dates, and purchasing terms where appropriate.
• Suggest procurement options that provide the best balance of cost, quality, lead time, production requirements, and risk.
• Issue purchase orders for awarded work and approved production needs.
  Follow up with suppliers to ensure required items and services arrive when needed.
• Maintain accurate purchasing records, supplier quotations, purchase orders, and related job documentation.
• Process returns and RMAs for purchased materials, tooling, consumables, and outside services.

Supplier and Outside-Service Coordination

• Place and manage orders for outside processing and other required supplier services.
• Track supplier progress and follow up to support on-time delivery.
• Communicate delays, pricing concerns, quality issues, and lead-time risks before they affect customer or production commitments.
• Maintain required outside-service tracking information and provide timely status updates.
• Work proactively with internal stakeholders to keep quoting and procurement activities moving forward.

What We Are Looking For

The strongest candidate will be commercially minded, highly organized, and comfortable working in a fast-paced precision manufacturing environment.

You should be able to:

• Read and interpret manufacturing drawings, specifications, and customer requirements.
• Understand the relationship between materials, tooling, outside services, lead times, production requirements, and final job cost.
• Gather and validate information from multiple departments and suppliers.
• Compare supplier proposals and make well-supported purchasing recommendations.
• Negotiate professionally and confidently with vendors.
• Manage multiple quotes, purchase orders, priorities, and deadlines simultaneously.
• Maintain accurate records and follow established procedures.
• Communicate clearly with employees, managers, customers, and suppliers.
• Identify missing information and resolve or escalate issues quickly.
• Take ownership of assignments and follow them through to completion.

Experience with manufacturing estimating, procurement, purchasing, supply-chain coordination, ERP systems, or precision machining in Aerospace is strongly preferred.

What Success Looks Like

You will be successful in this role when:

• Quoting opportunities are reviewed promptly and thoroughly.
• Quote worksheets are complete, accurate, and ready for final review.
• Supplier pricing is current, competitive, and properly documented.
• Purchasing decisions support cost, quality, lead-time, and production objectives.
• Awarded work transitions smoothly from quoting into procurement.
• Materials, tooling, consumables, and outside services arrive when required.
• Quote logs, ERP records, purchase orders, and supporting documentation remain accurate and current.
• Internal teams have clear visibility into quote status, purchasing activity, supplier issues, and delivery risks.
• Potential delays and concerns are identified and escalated early.

Why Join PTD?

Parts Tool & Die manufactures precision components for aerospace, defense, semiconductor, and other demanding industries. Our customers rely on us to deliver parts that perform in mission-critical applications where accuracy, consistency, and reliability matter.

At PTD, this position is more than an administrative purchasing role. You will play an important part in deciding which opportunities we pursue, how we build competitive quotations, and how efficiently awarded work moves into production.

You will join a team that values accountability, collaboration, problem-solving, and pride in a job well done. PTD continues to invest in advanced manufacturing capabilities, improved processes, and people who want to make a meaningful contribution.

Apply Today

Are you ready to take ownership of a critical business process and help PTD turn promising opportunities into successful production programs?

Company

Parts Tool & Die, LLC (PTD) is a growing manufacturing leader of precision machined components serving aerospace, defense, oil, gas, microwave technology, industrial and commercial sectors. Our team is committed to producing the highest quality work using the latest state-of-the-art equipment, technology, and manufacturing methods. The company, which serves a global market, is located in Agawam, Massachusetts.

Build it with integrity. Do the right thing, keep your word, and be someone others can count on.

Commitment

Be fully committed and stay resilient. Show up, care deeply, and work with purpose.

Teamwork

Own your work and back your team. We succeed together, learn together, and move forward together.

Fuel the vision and solve with purpose. Look ahead, tackle problems, and build smarter ways forward.

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