Estimating Administrator

We Collaborate LLC - Recruiter; Washington (District of Columbia); On-site; USD 48,000 - 64,000; Full time

Job summary

Baltimore-Washington General Contractor is seeking an Estimating Administrator to provide administrative and coordination support for the estimating department in a fast-paced office environment.

The role focuses on organizing bid documents, soliciting subcontractors, maintaining vendor databases, and assisting in bid proposals and presentations for clients. Strong detail orientation and multitasking ability are required.

Qualifications

• Strong attention to detail and organizational skills.
• Ability to manage multiple deadlines and priorities simultaneously.
• Strong analytical and problem-solving abilities.
• Effective written and verbal communication skills.
• Ability to work collaboratively with internal teams, subcontractors, and vendors.
• Knowledge of construction processes, materials, and terminology is preferred.
• Education Bachelor’s degree in Construction Management, Engineering, Business Administration, or a related field preferred.
• Experience Previous administrative, estimating support, or construction industry experience preferred.

Responsibilities

• Assist in the preparation and solicitation of cost estimates.
• Procure project documents and bid files for internal and external use.
• Obtain and maintain historical pricing information for estimating purposes.
• Maintain an organized database of vendors and subcontractors.
• Maintain contractor prequalification database.
• Solicit subcontractors and vendors for quotes, including forwarding project documents and conducting follow-up through verbal and written communication.
• Support the estimating team in preparing bid proposals and presentations for clients.
• Ensure compliance with company policies and applicable industry regulations.
• Deliver bid packages and attend bid openings as necessary.
• Maintain the bid calendar in coordination with the Chief Estimator.
• Assist the estimating team in prospective vendor and subcontractor solicitations.
• Perform other related duties and administrative tasks as assigned.

Skills

Attention to detail

Organizational skills

Communication

Microsoft Office

Bluebeam

Excel

Education

Bachelor’s degree in Construction Management, Engineering, Business Administration, or related field

Tools

Bluebeam

Excel

Word

Outlook

Job description

Job Description

Position Summary

The Estimating Administrator provides administrative and coordination support to the estimating department to ensure the efficient preparation and submission of competitive project bids. This role assists in organizing bid documents, coordinating subcontractor and vendor solicitations, maintaining estimating databases, and supporting the estimating team throughout the bidding process. The position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast paced construction environment.

Responsibilities

• Assist in the preparation and solicitation of cost estimates.
• Procure project documents and bid files for internal and external use.
• Obtain and maintain historical pricing information for estimating purposes.
• Maintain an organized database of vendors and subcontractors.
• Maintain contractor prequalification database.
• Solicit subcontractors and vendors for quotes, including forwarding project documents and conducting follow-up through verbal and written communication.
• Support the estimating team in preparing bid proposals and presentations for clients.
• Ensure compliance with company policies and applicable industry regulations.
• Deliver bid packages and attend bid openings as necessary.
• Maintain the bid calendar in coordination with the Chief Estimator.
• Assist the estimating team in prospective vendor and subcontractor solicitations.
• Perform other related duties and administrative tasks as assigned.

Qualifications

• Strong attention to detail and organizational skills.
• Ability to manage multiple deadlines and priorities simultaneously.
• Strong analytical and problem-solving abilities.
• Effective written and verbal communication skills.
• Ability to work collaboratively with internal teams, subcontractors, and vendors.
• Knowledge of construction processes, materials, and terminology is preferred.
• Education Bachelor’s degree in Construction Management, Engineering, Business Administration, or a related field preferred.
• Experience Previous administrative, estimating support, or construction industry experience preferred.

Skills & Competencies

• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with Bluebeam PDF editing software is a plus.
• Strong organizational and document management skills.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Professional communication and interpersonal skills.
• Ability to maintain confidentiality of sensitive bid and pricing information.

Physical Requirements

• Prolonged periods of sitting and working on a computer.
• Ability to occasionally lift and carry files, documents, or office materials up to 25 pounds.
• Ability to travel locally to deliver bid packages or attend bid openings as needed.

Work Environment

This position primarily operates in an office environment with occasional travel to project sites, vendor locations, or bid openings. The role may involve working under deadline-driven conditions during active bid periods. Schedule Full-time position. Standard business hours Monday through Friday, with occasional extended hours required to meet bid deadlines. Reporting Structure Reports to: Chief Estimator

Company Description

This is well respected General Contractor that has been in business for over 35 years. Located in Baltimore/Washington area.