Estimating Administrative Assistant

McCoy's Building Supply; San Marcos (TX); On-site; USD 24,000 - 34,000; Full time

Job summary

McCoy’s Building Supply is seeking an estimator-support role at our San Marcos, TX location. The role handles take-off processing, plan review, and pricing bid creation using provided data and store account details.

You will assist retail staff with process questions and help ensure timely completion of estimates. The position requires a high school diploma or GED, basic math and Microsoft Office skills, and the ability to communicate clearly in one-on-one and small-group settings.

Qualifications

• High school diploma or GED, or 6–9 months of related experience.
• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Ability to present information in one-on-one and small group situations to customers, clients, and other employees.
• Arithmetic skills: rate, ratio, percent; ability to interpret bar graphs.
• Basic ability to utilize Microsoft Office products and other software.

Responsibilities

• Process incoming take off requests and ensure matching plans have been received.
• Review digital plans and convert to digital as needed.
• Assist retail store employees with process questions and procedures.
• Provide information on current turn time and completion expectations for take offs.
• Assist Estimating Manager with service issues.
• Create Mac21 pricing bid using take off and pricing bid number.
• Print framing layouts and ship to stores upon request.
• Maintain productivity tracking tools and assist with reporting.
• Assist with ordering products and materials for the department.

Skills

Reading comprehension

Writing

Presentation

Numerical abilities

Communication

Attention to detail

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Job Description Time Type: Full time Role Details: Time Type: Full Time Starting Pay: $21 / HR Job Location: 1350 IH 35 N, San Marcos, TX 78667

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Other duties may be assigned.
• Processes incoming take off requests and ensures matching plans have been received.
• This includes, but is not limited to reviewing attached digital plans, downloading digital plans and/or scanning paper plans to convert to digital.
• Assists retail store employees with process questions and procedures.
• Provides information to retail employees about current turn time and expected time of completion for submitted take offs.
• Assists Estimating Manager with service issues as needed.
• Assists retail store employees in resolving basic take off questions or issues.
• Keeps Estimating Manager informed of service issues, concerns or general feedback.
• Creates Mac21 pricing bid using estimator provided take off, and store provided customer account number and pricing bid number.
• Ensures all printing of framing layouts and shipping to stores upon request.
• Maintains established productivity tracking tools and assist with monthly, quarterly, and annual reporting.
• Assists with ordering products and materials for department, file management and archiving, etc.
• Follows department procedures while carrying out the responsibilities of position.
• Attends and participates in all department meetings and company-sponsored management programs as required.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities

QUALIFICATIONS

• High school diploma or general education degree (GED); or six to nine months of related experience and/or training; or equivalent combination of education and experience
• Ability to read and comprehend simple instructions, short correspondence, and memos
• Ability to write simple correspondence
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to compute rate, ratio, and percent and to draw and interpret bar graphs
• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
• Ability to deal with problems involving a few concrete variables in standardized situations
• Ability to utilize Microsoft Office products, and other software applications at a basic level

PREFERRED QUALIFICATIONS

• Prior experience in the retail building supply industry
• Working knowledge of building supply and/or agricultural product lines and their usage
• Knowledge and understanding of reading and interpreting blueprints and structural designs, including calculating necessary information for bid and quote submittals to customers

WORK AVAILABILITY

• Must maintain regular and acceptable attendance at such level as is determined by management
• Must be regularly available and willing to work at least 8 hours per day, 40 hours per week, or such other hours per day or hours per week as the employer determines are necessary or desirable to meet business needs
• Must be available and willing to work such overtime per day or per week as the employer determines is necessary or desirable to meet business needs
• Must be available and willing to work such weekends and holidays as the employer determines are necessary or desirable to meet its business needs

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; sit; and use hands to finger, handle, or feel. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

ECONOMIC EQUITY & INCLUSION

McCoy’s is an equal opportunity employer. Equal access to programs, services and employment is available to all persons. Those applicants requiring reasonable accommodations in the application and/or interview process should contact a representative of the People Development Department at [phone].

EOE, AAP, D, F, VA

McCoy’s has career opportunities ranging from headquarters team positions to cashiers, yard crew, delivery drivers, retail management, and more. Our company spans across three states (Texas, Oklahoma, and New Mexico) with 85 stores, two millwork facilities, and several reload and distribution centers. Our headquarters is located in beautiful San Marcos, Texas between Austin and San Antonio.

At McCoy’s, it's not just a job, it's a family!