Estate Settlement Officer

U.S. Bank; Cincinnati (OH); On-site; USD 90,000 - 140,000; Full time

Job summary

U.S. Bank is seeking an Estate Settlement Officer to lead post-death settlement activities in fiduciary roles. You will review trust documents, coordinate with clients, attorneys, and internal specialists to ensure timely, compliant administration.

This role requires extensive experience in personal trust or estate planning, a bachelor’s degree, and a thorough understanding of fiduciary duties, regulatory requirements, and risk management to protect beneficiaries and the bank.

Qualifications

• Bachelor's degree or equivalent experience.
• Eight+ years of trust/estate planning experience.
• Strong knowledge of fiduciary and regulatory requirements.

Responsibilities

• Administer probate estates and post-death trusts to carry out the decedent's objectives and beneficiaries' interests.
• Plan and coordinate settlement activities with internal/external resources.
• Resolve fiduciary, tax, banking, and regulatory issues.
• Maintain relationships with beneficiaries and family members through regular meetings and information sharing.
• Arrange collection, valuation, retention, liquidation, transfer, or distribution of assets.
• Coordinate specialty asset administration with experts as needed.
• Coordinate federal and state tax filings with tax professionals.
• Identify and mitigate fiduciary, operational, legal, tax, and reputational risks.
• Manage relationships with attorneys, advisors, and other parties to facilitate settlements.
• Provide high-quality client-focused service and maintain compliance with policies.

Skills

Estate settlement

Trust administration

Regulatory compliance

Client relations

Education

Bachelor's degree or equivalent

Eight+ years of personal trust/estate planning experience

Job description

At U.S. Bank, we're on a journey to do our best. Helping the customers and businesses we serve to make better and smarter financial decisions and enabling the communities we support to grow and succeed. We believe it takes all of us to bring our shared ambition to life, and each person is unique in their potential. A career with U.S. Bank gives you a wide, ever-growing range of opportunities to discover what makes you thrive at every stage of your career. Try new things, learn new skills and discover what you excel at—all from Day One.

Job Description

The Estate Settlement Officer assumes primary responsibility for administering post-death settlement accounts when U.S. Bank serves in a fiduciary capacity. This role manages settlement activities in a manner that meets client needs and expectations, supports timely and effective administration, and ensures compliance with applicable legal requirements, fiduciary standards, business line policies, and internal procedures. The Estate Settlement Officer also assists with prospective and existing client opportunities involving potential post-death settlement matters, reviews matters for acceptance or refusal of a fiduciary role and serves as a subject matter resource for colleagues on post-death settlement issues.

Reviews and interprets trust agreements, wills and other estate planning documents where the bank is acting as trustee, executor, administrator, conservator, guardian, depositor, or agent. Coordinates information between clients, external attorneys and internal specialists to ensure accurate, timely and efficient estate settlement. Administers accounts in a manner that ensures compliance with legal requirements and business line policies and procedures.

ESSENTIAL FUNCTIONS:

• -Administers post-death settlement matters. Administers probate estates, post-death trusts, and other post-death fiduciary relationships to carry out the decendent's objectives, comply with governing documents, uphold fiduciary administration principles, and serve the best interests of beneficiaries.
• -Plans and coordinates settlement activities. Identifies actions required to administer and complete the settlement process, assigns responsibilities to appropriate internal and external resources, and monitors progress through completion.
• -Resolves fiduciary and compliance matters. Recognizes and resolves trust, tax, banking, investment, and compliance issues under relevant laws and fiduciary responsibilities.
• -Maintains beneficiary and family relationships. Meets with family members and beneficiaries on a regular basis to provide information, address questions, and support effective administration.
• -Manages estate assets. Arranges for the collection, valuation, retention, liquidation, transfer, or distribution of estate and trust assets, as appropriate.
• -Coordinates specialty asset administration. Coordinates the valuation, management, liquidation, or transfer of complex and specialty assets in partnership with internal and external subject matter experts.
• -Coordinates tax-related activity. Coordinates the preparation of federal and state tax filings in collaboration with internal tax experts and external professionals.
• -Identifies and mitigates risk. Identifies fiduciary, operational, legal, tax, and reputational risks and implements appropriate mitigation strategies throughout the settlement process.
• -Manages external relationships. Manages relationships with beneficiaries, family members, attorneys, advisors, accountants, court personnel, and other interested parties in coordination with our internal relationship team to facilitate effective administration and resolution of post-death settlement matters.
• -Provides client-focused service. Delivers a high level of service to external parties involved in post-death settlement administration.
• -Maintains regulatory and policy compliance. Ensures compliance with the U.S. Bank Code of Ethics and all applicable Anti-Money Laundering, Bank Secrecy Act, information security, suspicious activity reporting, account opening, corporate training, and business line requirements, policies, and procedures.

Basic Qualifications

• Bachelor's degree, or equivalent work experience
• Eight or more years of personal trust and/or estate planning experience

Preferred Skills/Experience

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