Estate Planning Support Specialist (pre-execution-focused)

Day Pitney LLP; Stamford (CT); On-site; USD 75,000 - 80,000; Full time

Job summary

Day Pitney LLP in Stamford, CT, is seeking an Estate Planning Support Specialist to join the EPDM team and support the Private Client Department with managing estate planning documents through pre- and post-execution stages.

You will work with attorneys and legal assistants to shepherd plans toward completion, revise drafts, and coordinate document handling. Notary public commission in CT is required or willing to obtain.

Qualifications

• Experience in trusts and estates or related field is a plus
• Excellent communication skills, both verbal and written
• Strong organizational, analytical and interpersonal skills
• High typing speed (55 wpm) with high accuracy
• Advanced Word processing using Microsoft Word (styles, auto-numbering, etc.)
• Ability to prioritize multiple tasks in a fast-paced environment
• Will be commissioned as Notary Public in Connecticut (or willing to obtain)

Responsibilities

• Revise and finalize estate planning documents and liaise with attorneys to status unexecuted plans
• Serve as witness and/or notary at execution conferences if required
• Receive, review and process executed documents and prepare copies for client presentation
• Maintain will vaults and off-site storage; manage status logs
• Set up administration files and requirements for trust administration
• Ensure compliance with insurance endorsements and Crummey rights considerations

Skills

Excellent communication skills

Strong organizational skills

Analytical skills

Interpersonal skills

Typing 55 wpm

MS Word proficiency

Prioritizing tasks

Independent work

Teamwork

Professionalism and discretion

Tools

Microsoft Word

Job description

The Estate Planning Support Specialist is a member of the Estate Planning Document Management (EPDM) team. He/she provides administrative and substantive estate planning support to the Private Client Department (PCD), manages estate planning documents (e.g., wills, trust agreements, powers of attorney) during both the pre-execution and post-execution stages.

Primary Responsibilities

Pre-Execution

Revise and finalize estate planning documents, charts and letters; work with attorneys and legal assistants to ascertain status of unexecuted estate plans, identify and resolve outstanding items and "shepherd" the plan toward completion; process requests for new estate planning assignments; work with clients to get draft estate planning documents to them electronically, in paper form, or both; serve as witness and/or notary public at document execution conferences if needed (required to maintain Notary Public commission in state of residence).

Additional Responsibilities

Cross training and support will be provided for the following additional responsibilities of the EPDM team as appropriate:

Post-Execution (Conforming)

Receive, review and process executed original estate planning documents; secure original documents for storage; prepare copies of executed documents suitable for client presentation (binders of paper copies, virtual PDF portfolio, etc.) and accompanying documentation; draft, revise and finalize cover letter; assist with other administrative tasks related to estate planning (beneficiary change forms, insurance endorsements, etc.); report regularly as to status of work-in-process and maintain status logs; maintain will vaults and off-site storage system, and all records regarding location of stored original documents.

Trust Administration

Receive, review and process executed trust agreements for administration; set up administration files and ascertain specific requirements needed for administration; for insurance/gifting trusts – attention to transactions associated with transferring insurance to trust or otherwise funding trust as needed; paying premiums and compliance with requirements for notification of withdrawal ("Crummey") rights; for QPRTs – attention to deed appraisal and transfer and follow-up requirements at trust termination; for GRATs – attention to gift tax requirements and roll-over of funds.

Education and Experience:

• Experience in trusts and estates or related field is a plus
• Excellent communication skills, both verbal and written
• Strong organizational, analytical and interpersonal skills
• Strong typing skills with high accuracy (minimum 55 wpm)
• Advanced word processing skills using Microsoft Word (use of styles, auto-numbering, document comparison, pagination, tables, charts, headers and footers, etc.)
• Ability to prioritize and complete multiple tasks with competing deadlines in a fast-paced environment
• Ability to learn quickly and work independently with minimum supervision
• Strong sense of teamwork and the willingness to provide back-up support to other team members on a frequent basis
• Ability to maintain focus in a busy and shared work environment
• Ability to use good judgment and decision-making skills
• Demonstrates a high degree of professionalism, discretion and decorum
• Seeks training and advanced education to improve knowledge and skills
• Punctual and dependable
• Commissioned (or willing to obtain commission) as a Notary Public in Connecticut

This position offers a compensation range of $75,000 to $80,000 annually, commensurate with experience and qualifications. Final compensation will be determined based on factors such as experience, skills, and qualifications. Staff may also be eligible for discretionary year-end bonuses and annual merit-based increases. The comprehensive benefits package includes medical, dental, vision, life, and disability insurance, a 401 (k) retirement plan and paid time off.