Estate Planning & Probate Legal Assistant — Growth & Impact

Orion Placement; Florida; On-site; USD 40,000 - 55,000; Full time

Job summary

Orion Placement is seeking a dedicated Legal Assistant for our client in Jupiter, Florida. This full-time, on-site role supports attorneys handling estate planning, probate, and related matters, with a focus on organization, accuracy, and confidentiality.

You will manage client files, prepare documents, coordinate meetings, and track deadlines while delivering excellent service to clients and collaborating with a professional team to ensure seamless casework and timely communications.

Qualifications

• 3+ years of legal assistant experience in estate planning and probate preferred.
• Strong organizational and time-management skills with attention to detail.
• Excellent written and verbal communication skills and client-service orientation.
• Ability to work independently while contributing to a collaborative team.

Responsibilities

• Provide day-to-day administrative and legal support to attorneys handling estate planning, probate, and related matters.
• Assist with preparing, organizing, and maintaining legal documents, correspondence, and client files.
• Coordinate client meetings, appointments, calls, and other communications.
• Communicate professionally with clients and assist with gathering information and documentation.
• Support attorneys with deadlines, filings, document preparation, and case-related administrative tasks.
• Maintain accurate and organized electronic and physical files.
• Assist with client intake, engagement documentation, scheduling, and follow-up.
• Track important deadlines and help ensure matters move forward efficiently.
• Work collaboratively with attorneys and other team members to provide an exceptional client experience.
• Handle multiple priorities while maintaining accuracy, confidentiality, and attention to detail.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Client service

Independent worker

Attention to detail

Microsoft Office

Outlook

Tools

Microsoft Office

Outlook

Job description

Orion Placement is seeking a dedicated Legal Assistant for our client in Jupiter, Florida. This full-time, on-site role supports attorneys handling estate planning, probate, and related matters, with a focus on organization, accuracy, and confidentiality.

You will manage client files, prepare documents, coordinate meetings, and track deadlines while delivering excellent service to clients and collaborating with a professional team to ensure seamless casework and timely communications.