Estate Planning Paralegal – On-Site (West Caldwell)

BA Global Talent; New Jersey; Hybrid; USD 55,000 - 75,000; Full time

Job summary

BA Global Talent in West Caldwell, NJ is seeking an experienced Legal Assistant / Paralegal to support estate planning and estate administration for a boutique practice. This on-site, full-time role welcomes candidates from paralegal, legal assistant, or legal secretary backgrounds with hands-on trusts & estates experience.

The position focuses on document prep, wills and probate coordination, calendar management, and collaboration with attorneys.

Qualifications

• 5+ years of legal support experience in trusts & estates, estate planning, probate, or estate administration.
• Strong attention to detail and document organization.
• Ability to manage multiple matters and deadlines with accuracy and discretion.
• Strong written and verbal communication skills.
• Ability to handle sensitive and confidential information.
• Familiarity with probate procedures and related tax-return support.
• Experience assisting with real estate matters is preferred.

Responsibilities

• Support attorneys with estate planning and estate administration matters.
• Prepare, organize, review, and maintain trusts and estates documents, correspondence, and client files.
• Assist with the preparation and coordination of wills, trusts, powers of attorney, healthcare directives, probate documents, and related legal materials.
• Support estate and fiduciary tax-return preparation by gathering, reviewing, and organizing the necessary information and documentation.
• Assist with probate and surrogate court filings, deadlines, and related procedures.
• Provide support for occasional real estate matters, including document preparation, file organization, and transaction coordination.
• Maintain accurate calendars, deadlines, records, and filing systems.
• Proofread legal documents and correspondence carefully to ensure accuracy, proper spelling, and consistent formatting.
• Provide general legal secretarial and administrative support as needed.

Skills

Legal support experience

Attention to detail

Communication skills

multitasking

Job description

BA Global Talent in West Caldwell, NJ is seeking an experienced Legal Assistant / Paralegal to support estate planning and estate administration for a boutique practice. This on-site, full-time role welcomes candidates from paralegal, legal assistant, or legal secretary backgrounds with hands-on trusts & estates experience.

The position focuses on document prep, wills and probate coordination, calendar management, and collaboration with attorneys.