Case Manager

Four Corners Legacy Law; Town of Chatham (NY); On-site; USD 85,000 - 115,000; Full time

Benefits offered by this job

Competitive compensation

Performance bonus opportunities

Health insurance contribution

Simple IRA with employer match

Paid holidays and paid time off

Professional development opportunities

Collaborative, high‑performing team

Job summary

Four Corners Legacy Law is seeking an Estate Planning Matter Manager to own client matters from engagement through signing and completion. You will keep cases moving, remove bottlenecks, and ensure a consistent, organized, high‑touch client experience.

You will coordinate clients, attorneys, and staff, thriving on accountability, organization, and execution. If you prefer leading moving parts and solving issues proactively, you’ll fit right in.

Qualifications

• 3–5+ years of experience managing multiple active matters in a legal/financial or professional services environment.
• Demonstrated ability to independently manage deadlines, priorities, and competing responsibilities.
• Exceptional organizational and time‑management skills.
• Strong written and verbal communication skills.
• High level of personal accountability and follow‑through.
• Ability to anticipate issues and solve problems proactively.
• Professional, confident client communication skills.
• Strong technology skills, including Microsoft Office and cloud‑based software.

Responsibilities

• Own each estate planning matter from engagement through completion.
• Proactively manage deadlines, next steps, and outstanding items.
• Ensure every file is continuously moving forward.
• Identify and resolve bottlenecks before they impact clients or attorneys.
• Serve as the primary point of contact throughout the planning process.
• Set expectations regarding timelines, responsibilities, and next steps.
• Maintain proactive communication so clients always know the status of their matter.
• Hold clients accountable for providing information needed to keep matters moving.
• Prepare accurate, organized, attorney‑ready client summaries.
• Maintain current client information and update files as circumstances change.
• Escalate legal issues or client revisions to the attorney promptly.
• Coordinate and prepare all pre‑signing activities.
• Conduct signing appointments in accordance with firm procedures.
• Ensure all executed documents are complete, accurate, and properly finalized.
• Coordinate billing, payments, and file completion.
• Monitor case pipeline to maintain consistent throughput.
• Coordinate with attorneys, legal assistants, and administrative staff.
• Follow established workflows while identifying opportunities to improve efficiency.
• Success in this role is measured by results.
• Open approximately 20 new matters per month.
• Close approximately 20 completed matters per month.
• Maintain continuous movement on every active file.
• Conduct error‑free signings with minimal attorney intervention.
• Deliver attorney‑ready client summaries requiring little or no revision.
• Maintain a consistently high level of client communication and responsiveness.

Skills

Organizational skills

Time management

Written & verbal communication

Accountability

Proactive problem solving

Client communication

Tech proficiency (MS Office)

Attention to detail

Tools

Zoho

Clio

Microsoft Office

Job description

About Us

Four Corners Legacy Law is a growing boutique estate planning and estate administration law firm serving families throughout New York's Capital Region and Northern Hudson Valley.

We are a collaborative, technology-driven firm committed to delivering an exceptional client experience. Our core values—Competitive Greatness, Always Be Growing, Unimpeachable Character, and Sincere Candor—guide how we serve our clients and how we work together as a team.

About The Role

This is not an administrative support position. As our Estate Planning Matter Manager, you will own every client matter from engagement through signing and completion. You are responsible for keeping cases moving, maintaining momentum, eliminating bottlenecks, and ensuring every client receives a consistent, organized, high-touch experience.

This role requires someone who thrives on accountability, organization, and execution. You'll coordinate clients, attorneys, and support staff while ensuring every file progresses accurately and efficiently.

If you need constant direction or reminders to follow up, this is not the right position. If you naturally take ownership, solve problems before they become issues, and enjoy managing multiple moving parts, you'll thrive here.

Responsibilities

Case Management:

• Own each estate planning matter from engagement through completion.
• Proactively manage deadlines, next steps, and outstanding items.
• Ensure every file is continuously moving forward.
• Identify and resolve bottlenecks before they impact clients or attorneys.

Client Communication:

• Serve as the primary point of contact throughout the planning process.
• Set expectations regarding timelines, responsibilities, and next steps.
• Maintain proactive communication so clients always know the status of their matter.
• Hold clients accountable for providing information needed to keep matters moving.

Attorney Support:

• Prepare accurate, organized, attorney‑ready client summaries.
• Maintain current client information and update files as circumstances change.
• Escalate legal issues or client revisions to the attorney promptly.

Signing & File Completion:

• Coordinate and prepare all pre‑signing activities.
• Conduct signing appointments in accordance with firm procedures.
• Ensure all executed documents are complete, accurate, and properly finalized.
• Coordinate billing, payments, and file completion.

Workflow Management:

• Monitor case pipeline to maintain consistent throughput.
• Coordinate with attorneys, legal assistants, and administrative staff.
• Follow established workflows while identifying opportunities to improve efficiency.

Performance Expectations:

• Success in this role is measured by results.

Key Performance Indicators Include:

• Open approximately 20 new matters per month.
• Close approximately 20 completed matters per month.
• Maintain continuous movement on every active file.
• Conduct error‑free signings with minimal attorney intervention.
• Deliver attorney‑ready client summaries requiring little or no revision.
• Maintain a consistently high level of client communication and responsiveness.

Qualifications

Required:

• 3–5+ years of experience managing multiple active matters in a legal, financial, insurance, or other professional services environment.
• Demonstrated ability to independently manage deadlines, priorities, and competing responsibilities.
• Exceptional organizational and time‑management skills.
• Strong written and verbal communication skills.
• High level of personal accountability and follow‑through.
• Ability to anticipate issues and solve problems proactively.
• Professional, confident client communication skills.
• Strong technology skills, including Microsoft Office and cloud‑based software.

Preferred:

• Estate planning experience.
• Legal case management experience.
• Experience with CRM or legal practice management software such as Zoho or Clio.

Our Standards: We hire people who take ownership of outcomes, not just assigned tasks.

You Will Succeed Here If You

• Execute with urgency and attention to detail.
• Follow through on commitments without reminders.
• Communicate clearly and proactively.
• Adapt quickly and continuously improve.
• Work collaboratively while taking responsibility for your results.

Benefits

• Competitive compensation
• Performance bonus opportunities
• Health insurance contribution
• Simple IRA with employer match
• Paid holidays and paid time off
• Professional development opportunities
• Collaborative, high‑performing team

To Apply

Please submit your resume and a cover letter to [e-mail] and explain:

• Your experience managing complex, deadline‑driven workflows.
• Why you are interested in this role.
• What makes you successful in a high‑accountability environment.

About Four Corners Legacy Law

At Four Corners Legacy Law, we believe life's most important decisions deserve more than legal documents. They deserve thoughtful conversations, trusted guidance, and lasting relationships. We serve as our clients' life and legacy planning partner, helping individuals and families navigate life's transitions with clarity, compassion, and sound legal guidance. Through education, thoughtful planning, and enduring relationships, we help people make informed decisions that protect the people they love and preserve the legacy they hope to leave.

We believe understanding creates confidence. We believe planning is an act of love. We believe relationships outlast documents. Every interaction is an opportunity to earn trust, provide clarity, and help people move forward with confidence and peace of mind.