Estate Administration & Probate Paralegal (Hiring Immediately)

Jobtome; Houston (TX); On-site; USD 65,000 - 70,000; Full time

Job summary

Jobtome is seeking an Estate Administration & Probate Paralegal to bring order and momentum to complex probate matters in a fast-growing firm. You will handle administration, filings with the Clerk of Court, asset gathering with banks and CPAs, and client communication, under attorney supervision.

Ideal candidates have hands-on probate experience, 3–5 years, and a paralegal credential. North Carolina probate knowledge is valued, along with strong organization and case-management skills.

Qualifications

• 3–5 years of paralegal experience in estate administration or probate.
• Hands-on probate filings with Clerk of Court.
• Paralegal certificate or degree from accredited program.
• Working knowledge of NC probate and estate administration law.
• Detail-oriented and organized; deadlines matter.
• Clear, compassionate client communication.
• Ability to manage multiple matters independently; responsive to attorney direction.
• Experience with legal case management software; probate platforms a plus.

Responsibilities

• Prepare and file core probate documents, including Notices to Creditors, inventories, accountings, and proposed distributions
• Submit and track court filings and deadlines with the Clerk of Court
• Coordinate with financial institutions, title companies, and CPAs to gather assets, resolve creditor claims, and finalize distributions
• Interview clients and personal representatives to gather facts, documents, and information needed to move estates forward
• Assist clients with completing required forms and understanding next steps in the process
• Communicate with clients, personal representatives, and beneficiaries professionally and compassionately throughout the administration process
• Monitor case deadlines, court dates, and milestones to keep every matter on track
• Maintain accurate, up-to-date client files and records in the firm's case management system
• Provide clients with regular, clear updates on case status
• Enter billable and non-billable time accurately and promptly
• Conduct legal research on North Carolina probate and estate administration law, including new or novel issues as they arise
• Prepare documents and memos for attorney review
• Collaborate with attorneys, the Legal Production Case Manager, and fellow paralegals to keep casework moving efficiently
• Participate in weekly case status meetings
• Triage and prioritize emails, tasks, and calendar items daily

Skills

Paralegal experience

Estate administration

Detail-oriented

Organized

Education

Paralegal certificate or degree

Tools

Case management software

Job description

We are looking for an Estate Administration & Probate Paralegal who thrives on bringing order and momentum to complex, deadline-driven cases. This role is focused on the administration side of our practice — guiding estates through probate, working closely with the Clerk of Court, financial institutions, and CPAs, and making sure every filing, inventory, and distribution is accurate and on time.

You will work directly under the supervision of our attorneys, with additional coordination and support from our Legal Production Case Manager, who oversees workflow across all three of our practice areas (Estate Planning, Probate, and Fiduciary Litigation). This is a role for someone with hands-on probate experience who wants ownership of a caseload and a clear path to grow within a well-run, fast-growing firm.

Compensation

$65,000 - $70,000 base salary plus quarterly performance incentive bonus

Responsibilities

• Prepare and file core probate documents, including Notices to Creditors, inventories, accountings, and proposed distributions

• Submit and track court filings and deadlines with the Clerk of Court

• Coordinate with financial institutions, title companies, and CPAs to gather assets, resolve creditor claims, and finalize distributions

• Interview clients and personal representatives to gather facts, documents, and information needed to move estates forward

• Assist clients with completing required forms and understanding next steps in the process

Client & Case Management

• Communicate with clients, personal representatives, and beneficiaries professionally and compassionately throughout the administration process

• Monitor case deadlines, court dates, and milestones to keep every matter on track

• Maintain accurate, up-to-date client files and records in the firm's case management system

• Provide clients with regular, clear updates on case status

• Enter billable and non-billable time accurately and promptly

Legal Research & Team Collaboration

• Conduct legal research on North Carolina probate and estate administration law, including new or novel issues as they arise

• Prepare documents and memos for attorney review

• Collaborate with attorneys, the Legal Production Case Manager, and fellow paralegals to keep casework moving efficiently

• Participate in weekly case status meetings

• Triage and prioritize emails, tasks, and calendar items daily

Qualifications

What Success Looks Like in This Role

• Filings, inventories, and accountings are accurate, complete, and submitted on time

• Estates move through probate efficiently, with no deadlines missed and no loose ends left untracked

• Clients and personal representatives feel informed and supported through a difficult process

• 120 billable hours per month are consistently met

• Files and records are always current, organized, and audit-ready

Who You Are

• You have 3–5 years of experience as a paralegal working in estate administration and/or probate

• You have hands-on experience preparing probate filings and working with the Clerk of Court

• You hold a paralegal certificate or degree from an accredited program

• You have working knowledge of North Carolina probate and estate administration law

• You are detail-oriented and organized — you know that a missed deadline or an inaccurate filing has real consequences for real families

• You communicate clearly and compassionately with clients who are often navigating loss or difficult family situations

• You can manage multiple open matters independently while staying responsive to attorney direction

• Experience with legal case management software is required;
  experience with estate planning or probate-specific platforms is a plus

About Company

We help North Carolina families plan for the future, settle loved ones' estates, and resolve disputes. Four values guide how we work:

• Stewardship. Clients trust us with their families' futures and a lifetime of assets. We act with integrity, protect confidentiality, and leave things better than we found them.

• Accountability. Families rely on us to get every detail right. We follow through, communicate early, and take ownership of our work.

• Everyone Gets Helped. Many people come to us grieving or facing family conflict. We listen first, explain things plainly, and treat everyone with dignity.

• Build a Life Worth Protecting. We help clients plan around what matters most, and we want the same for our team. We value results over looking busy.

If you want to be exceptionally good at what you do, we'd like to hear from you.

Compensation details

65000-70000 Yearly Salary