Escrow Coordinator

Vaco; Corona (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

Vaco, a well-established partner in the real estate sector, is seeking an organized and detail-oriented Escrow Coordinator to support the transaction team in Corona, CA. This role focuses on coordination, communication, and file management throughout the escrow process.

You will open and close real estate transactions, maintain compliant electronic files, and liaise with agents, lenders, title/escrow companies, and other stakeholders to keep deals moving.

Qualifications

• Experience in escrow, real estate transactions, or loan processing.
• Strong attention to detail and ability to manage multiple files at once.
• Comfortable working in a fast-paced, deadline-driven environment.
• Strong communication skills and ability to follow up with multiple stakeholders.
• Tech-savvy with systems and document management tools.

Responsibilities

• Support escrow team with day-to-day coordination of real estate transactions from opening through closing.
• Manage and maintain accurate electronic files, ensuring all documents are complete and compliant.
• Communicate with internal teams, agents, lenders, title/escrow companies, and other partners to keep transactions moving.
• Track key milestones and deadlines, following up as needed to ensure timely closings.
• Prepare and review documents for accuracy and completeness.
• Assist with data entry, reporting, and updating systems as transactions progress.
• Provide general administrative support to the escrow department.

Skills

Escrow coordination

Real estate transactions

Attention to detail

Communication skills

Tech-savvy

Job description

Our client, a well-established company in the real estate space, is looking for an organized and detail-oriented Escrow Coordinator to support their transaction team. This role is heavily focused on coordination, communication, and file management throughout the escrow process.

What you'll be doing:

• Support escrow team with day-to-day coordination of real estate transactions from opening through closing
• Manage and maintain accurate electronic files, ensuring all documents are complete and compliant
• Communicate with internal teams, agents, lenders, title/escrow companies, and other partners to keep transactions moving
• Track key milestones and deadlines, following up as needed to ensure timely closings
• Prepare and review documents for accuracy and completeness
• Assist with data entry, reporting, and updating systems as transactions progress
• Provide general administrative support to the escrow department

What we're looking for:

• Experience in escrow, real estate transactions, or loan processing
• Strong attention to detail and ability to manage multiple files at once
• Comfortable working in a fast-paced, deadline-driven environment
• Strong communication skills and ability to follow up with multiple stakeholders
• Tech-savvy with systems and document management tools

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan.

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

EEO Notice

Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact [e-mail].

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice

By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice

Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.
• Virginia residents may access our state specific policies here.
• Residents of all other states may access our policies here.
• Canadian residents may access our policies in English here and in French here.
• Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here (https://www.highspring.com/ai-use-notices/). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.