ERSEA & Transitions Coordinator

Community Action Inc.; San Marcos (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

Community Action, Inc. is seeking an ERSEA & Transitions Coordinator in San Marcos, TX, to oversee eligibility, recruitment, enrollment and attendance within Head Start’s ERSEA framework.

The role reports to the Family Services Director and supports transitions for children entering or leaving Head Start programs. The position requires a Bachelor’s Degree in Social Work, Human Services or Sociology and at least one year of relevant enrollment/eligibility experience.

Qualifications

• Bachelor’s Degree in Social Work, Human Services, Sociology or related field is required.
• Minimum 1 year experience in enrollment and/or eligibility in a related Human Service position preferred.
• Proven ability to educate and negotiate with local communities and staff.

Responsibilities

• Ensure compliance with ERSEA component and program-wide policies.
• Develop and implement ERSEA and Transitions goals, policies and monitoring systems.
• Provide training for staff, families and partners in ERSEA and Transitions.
• Prepare and distribute timely ERSEA reports to OHS and stakeholders.
• Maintain data systems, security of data and filing.

Skills

Excellent communication

Team leadership

Training delivery

Data analysis

Education

Bachelor’s Degree in Social Work / Human Services / Sociology

Tools

ChildPlus

Job description

Community Action, Inc. will position itself as the most effective and innovative human service organization in Central Texas.

Current Employment Opportunities

Please note that all positions indicate a deadline by when all applications must be received.

Position: ERSEA & Transitions Coordinator

Location: San Marcos, TX

Job Id:26-50

# of Openings:1

Job Vacancy #26-50

Program

Early Childhood Education

Position

ERSEA & Transitions Coordinator

Location

Head Start Administrative Office

Status

Regular Full Time

Schedule

Mon-Fri; 8AM - 5PM

(commensurate w/experience & education)

Reports To

Family Services Director

Date Posted

October 20, 2026

MISSION

Helping Central Texas improve economic self-reliance through a wide range of services and community partnerships.

STRATEGIC FUNCTION

Ensures compliance with Head Start Program Performance Standards in determining community strengths, needs, and resources; ERSEA (Eligibility, Recruitment, Selection, Enrolment and Attendance) component; and Transitions.

OPERATING PRINCIPLES

• Lifelong Learning: Seeks innovative opportunities to expand knowledge, skills, and experiences.
• Effective Communication: Provides well thought-out, concise, and timely oral and written information.
• Teamwork: Considers group effort more important than individual effort.
• High Personal Standards: Sets challenging goals and continuously seeks feedback and opportunities to improve performance.
• Flexibility: Accepts other viewpoints, shifts strategies if necessary, and adjusts to changing work priorities.
• Concern for Accuracy and Effectiveness: Considers how work impacts both short term and long-term operating efficiencies.
• Initiative: Is proactive rather than reactive.
• Courteous and Respectful: Ensures all business dealings and relationships are conducted fairly and honestly.

DUTIES/RESPONSIBILITIES

May include the following:

• Ensure compliance with policies and procedures established the Agency for ERSEA component and program wide child and family Transitions.
• Develop and implement goals, policies and monitoring systems for ERSEA and Transitions
• Develop professional development systems in the area of ERSEA and Transitions for staff, families and partners.
• Prepare and distribute timely reports and tracking regarding ERSEA updates to OHS and Stakeholders.
• Maintain systems, database, files, etc. ensuring security of data.
• Conduct Community Assessment in collaboration with the Program Director and CAI Leadership Team.
• Analyze community assessment information and facilitate planning efforts to determine design options, recruitment efforts and enrolment guidelines for the Program. Involved with strategic planning processes by utilizing the community assessment and internal data.
• Performs supervisory responsibilities in accordance with the Agency's policies and applicable laws. Responsibilities include planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.
• Examines, analyzes and evaluates program operations, productivity data and personnel needs, prepares necessary reports and makes recommendations to reconcile program budget(s) and resource allocations.
• Support and participate in the monthly Policy Council Meetings.

ERSEA

• Oversee and facilitate ERSEA Committee to ensure accuracy and transparency. Works within the area of Parent, Family, and Community Engagement Framework (PFCE) and collaboratively with the Management Team incorporate PFCE values and standards to all ERSEA related functions.
• Eligibility- Develop and annually reevaluate the Eligibility systems based on the National Poverty Guidelines (updated annually). Provide training to staff and governing body.
• Recruitment- Develop and annually revaluate systems for recruitment in the proposed service area. Coordinate recruitment effort with partnering school districts and community. Attends health fairs and conduct child-recruitment in Hays and Caldwell Counties. Maintain Head Start Program recruitment.
• Selection- Oversee processing applications for accuracy and timeliness. Oversee and regularly audit the ChildPlus database related to eligibility, enrollment and attendance documents. Adhere to an established monitoring schedule, reviewing the ERSEA section of selected children’s files, verifying compliance, and reporting any findings.
• Enrollment- Analyze, plan and implement enrollment systems. Plan and Provide training related to enrollment systems, policies and procedures for the department and the Agency. Ensure monitoring, collaborations and maintain funded enrollment. Maintain accurate and up-to-date waitlist information for all centers. Provide timely written eligibility communication to families.
• Attendance- Monitor to ensure compliance related to attendance and follow up on proper attendance improvement plans via Child Plus database. Maintain a tracking system to regularly monitor absenteeism, develop reports, plans and strategies to increase attendance to 90% or greater throughout the program year. Assist in drafting procedures that address undocumented and unexcused absences. Ensure monthly reports are accurate and submitted on time.
• Transitions- Assist parents in becoming their children’s advocate as they transition into Head Start/Early Head Start from home or other child care setting and from Early Head Start/Head Start to the community or Kindergarten Provide information, referral and coordinating efforts to link staff and families with appropriate child care resources, by offering training opportunities, materials and support. Transition planning will consider each child and family’s individual needs and support parents in their role as their child’s primary teacher. EHS and HS staff will be well-trained in supporting timely healthy transitions and expectations regarding communication between home, programs and public school.
• Submits time sheets accurately and on time to supervisor.
• Submits mileage accurately and on time to supervisor.
• Attends all staff and other meetings as assigned.
• Be a positive role model.
• Maintains confidentiality: records, client services, and staff.
• Adheres to agency's best practices related to time and leave.
• Dress is appropriate to work environment.
• Maintains a safe, orderly and clean environment.
• Willing to work at alternative locations.
• All other duties as assigned.

REQUIREMENT/QUALIFICATIONS

Preferred

• Bachelor’s Degree in Human Services or Sociology.
• 5 years of Head Start/Early Head Start program experience.

Required

• Bachelor’s Degree in Social Work, Human Services, Sociology or a related field with minimum of 1-year experience working with enrollment and/or eligibility of clients in a related Human Service position.
• 1-year experience in case management and working with families in need.
• Requires knowledge and experience in data collection and information processes and systems along with knowledge of childcare regulations, policy and procedure compliance (ability to work with client information management systems i.e. Child Plus, client eligibility application; understand and interpret state and federal child care and head start program regulation)
• Minimum of three years’ experience working with multicultural families.
• Advance computer literacy including: database management, spreadsheet, word processing, internet, email.
• Excellent communication skills: written and verbal.
• Ability to educate and/or negotiate on behalf of Head Start programs at local community meetings.
• Training and training development for small and large groups.
• Knowledge of Head Start Performance Standards, philosophy and mission desirable.

Physical Requirements

• Be able to lift 25 30 lbs.
• Be able to walk, squat/kneel, sit on the floor, see, hear and speak with children to ensure children's health and safety.

Other Requirements

• At least 21 years old.
• Initial Health Exam required for all Head Start staff at the employee's expense.
• Initial and annual TB screening are required for all Head Start staff at the agency's expense.
• Criminal Background Check required for all Head Start staff at the agency's expense.
• Fingerprinting required for all Head Start staff at the employee's expense.
• Valid Texas Driver's License Class C and daily access to a vehicle.
• Vehicle Insurance (Personal injury and liability).

Community Action is an Equal Opportunity Employer. Each applicant is considered equally, without regard to race, color, religion, sex, national origin, age, marital or veteran status, or medical condition or disability. Employment within the Head Start Program is contingent upon, but not limited to, a criminal history check which reveals no felony or misdemeanor, official complaints, indictments, or convictions, which are in conflict with the Head Start regulations or Texas Department of Protective and Regulatory Services child care licensing regulations. Examples include offenses against persons or family, public indecency and the Texas Controlled Substances Act.