ERP Implementation Project Coordinator (Hybrid)

Port-of-Portland; Portland (OR); Hybrid; USD 70,000 - 90,000; Full time

Job summary

The Port of Portland is seeking an Information Technology Project Coordinator to provide administrative, coordination, and project support across IT and enterprise teams. Involved in ERP implementation and digital transformation initiatives, you will help maintain governance, documentation, and cross‑functional coordination for a large program.

You'll gain hands‑on experience across the project lifecycle, with exposure to PMO processes, stakeholder communications, and procurement documentation,

Qualifications

• Three or more years of experience in project coordination or administrative support within a complex organization.
• Bachelor’s Degree in business administration, communications, public administration, or related field (or equivalent experience).
• Ability to pass a criminal history records check.

Responsibilities

• Maintain Project repositories, document libraries, and collaboration sites.
• Ensure documents are version-controlled, organized, and archived.
• Manage project plans, status reports, presentations, decisions, governance records, and supporting documentation.
• Prepare executive reports and presentation materials.
• Coordinate meetings, workshops, training sessions, and governance forums.
• Develop and distribute agendas, materials, minutes, and follow-up communications.
• Maintain calendars, milestone schedules, and meeting cadence.
• Track action items and follow up with responsible parties.
• Prepare weekly, monthly, and executive-level status reports.
• Maintain logs (Action Item, Decision, RAID, Change Request).
• Support stage-gate reviews, readiness assessments, and governance reporting activities.
• Support cutover planning, deployment coordination, and go-live readiness.
• Coordinate project schedules and resource activities across multiple workstreams.
• Facilitate coordination between business teams, technical teams, consultants, and vendors.
• Track invoices, vendor documentation, and procurement/contract-related materials.
• Maintain budget records, expenditure documentation, and support purchase request processes.

Skills

Budget development and management

Project management methodologies

Document organization and records

Meeting coordination and logistics

Data entry and quality checking

Education

Bachelor’s Degree in Business Administration or related field

Job description

The Port of Portland is seeking an Information Technology Project Coordinator to provide administrative, coordination, and project support across IT and enterprise teams. Involved in ERP implementation and digital transformation initiatives, you will help maintain governance, documentation, and cross‑functional coordination for a large program.

You'll gain hands‑on experience across the project lifecycle, with exposure to PMO processes, stakeholder communications, and procurement documentation,