ERI Operational Excellence Administrative Assistant

Ergon, Inc - Refining & Marketing; Vicksburg (MS); On-site; USD 30,000 - 45,000; Full time

Job summary

Ergon Refining, Inc. seeks an Operational Excellence Administrative Assistant to support department administration and perform a range of clerical duties ensuring efficiency and professionalism. The ideal candidate will have excellent communication and organizational skills, a high school diploma, and experience in administrative roles. This family-owned company values employee contributions and offers great benefits including health and 401(k) matching.

Benefits

401(k) matching

Health insurance

Life insurance

Dental insurance

Holidays

Vacation

Sick Leave

Tuition Assistance

Profit Sharing

Qualifications

• Previous reception/administrative assistant work experience is desired.
• Must possess excellent written and verbal communication skills.
• Strong organizational and planning skills are necessary.

Responsibilities

• Maintain OSHA Records and have available when needed.
• Generate and maintain DOT records and schedule medical appointments.
• Assist with coordination of daily office duties and other tasks as assigned.

Skills

Time Management

Attention to Detail

Problem Solving

Communication

Organizational Skills

Education

High School Diploma or equivalent

Tools

MS Office

Job description

Ergon Refining currently has an opening for an Operational Excellence Administrative Assistant, the Operational Excellence Administration Assistant position serves as the Administrative Assistant supports the department as needed with clerical type duties to help ensure that all data and records are kept current, all reports are generated as scheduled, and all Operational Excellence work is performed in the most efficient and professional manner.

Ergon Refining, Inc. is a great company with great pay and great benefits. We are a relationship-driven company that values each employee's willingness to learn and contribute to the team. We are a family owned company headquartered in Flowood, Mississippi, that pride ourselves on maintaining a small company feel.

Responsibilities:

• Keep safe work habits as the highest priority at all times
• Maintain a well-organized workspace at all times
• Practice good working relationships with all co-workers and associates
• Generate and maintain worker's compensation forms and related documents
• Generate and maintain DOT records and schedule medical appointments as needed
• Maintain Delivery / Pick-up Service Company List as defined in the Plant Entrance Policy
• Process SDSs and new chemical requests
• Maintain OSHA Records and have available when needed
• Maintain issued permit logs and issue monthly report
• Maintain and update E-Plans for Environmental Department
• Distribute daily mail as needed
• Maintain Contractor Files
• Pre-Qualification records
• Update Insurance Certifications
• Administrate P-Card for Operational Excellence Department
• Reconcile Monthly with Statement and Corporate
• Payment of invoices and supplies
• Assist with coordination of daily office duties and other tasks as assigned
• General filing and maintenance of file room and indexes
• Catering for Meetings
• Maintaining and ordering office supplies
• Organize and file Permits for the month to be filed
• Assist with monthly safety meetings
• Generate travel arrangements and seminar/conference registrations
• Expense Reports with receipts
• Update Master List and Files
• ERI New Hire Tracker
• ERI TWIC Verification
• ERI Monthly Performance Report
• ERI Monthly Departmental Report
• Electronic Safety Orientation files (Visitors, Contractors, and Employees)
• Administer Pre-Employment Screenings
• Generate and maintain DOT records
• Schedule medical appointments as needed
• Scan employee files
• Generate and maintain accident reports and departmental, refinery-wide reports and charts

Requirements:

• High School Diploma or equivalent
• Previous reception/administrative assistant work experience is desired
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office including Word, Excel and PowerPoint

Must be able to pass a pre-employment drug screen and background check. A clean MVR is required.

Ergon Refining, Inc., offers a competitive benefits package: 401(k) matching, Health, Life, Dental, Holidays, Vacation, Sick Leave, Tuition Assistance and Profit Sharing

We are an EEO/AAP employer.

Job Role: Operational Excellence Administrative Assistant

Location: Vicksburg, MS