ER Registrar

CHS Career Site; Victoria (TX); On-site; USD 25,000 - 34,000; Part time

Job summary

CHS Career Site is seeking an ER Registrar (part-time, hourly) to manage patient intake and registration in the Emergency Department. You will gather personal, insurance, and medical information, ensure accuracy and confidentiality, and provide high-quality service to patients and families.

The role supports documentation, insurance verification, and communication across clinical and administrative teams, with on-call shifts and varied scheduling.

Qualifications

• Post-secondary education or training in medical office administration or healthcare administration preferred.
• 0-2 years of experience in healthcare including patient registration or front desk/admissions required
• 0-2 years of experience in customer service preferred

Responsibilities

• Greets patients and families professionally and compassionately.
• Registers patients for emergency services, obtaining required personal, insurance, and medical information.
• Verifies patient identification and insurance details, updating records as needed.
• Obtains signatures on consent forms and explains each consent.
• Verifies insurance coverage and eligibility for billing purposes.
• Collects patient co-pays and informs patients of financial obligations.
• Assists patients with insurance questions and requirements.
• Documents if the patient cannot sign consent, or if a family member signs on their behalf.
• Verifies insurance plan codes for accurate payment.
• Assembles paperwork for quick retrieval and processing of visits.
• Places an armband on each patient before leaving the department for ID.
• Notifies departments/physicians of patient arrival; follows up as needed.
• Maintains communication during emergency codes and alerts.
• Performs other duties as assigned and maintains regular attendance.
• Complies with all policies and standards.

Skills

Communication skills

Customer service

Insurance verification knowledge

Medical terminology

EHR familiarity

Education

High School Diploma or equivalent

Tools

EHR software

Registration software

Job description

This is a part time Hourly as needed position. The Shift and schedule depends on the needs of the team and can vary week from week.
The ER Registrar is responsible for managing patient intake and registration processes in the Emergency Department. This role gathers and verifies personal, insurance, and medical information, ensures accuracy and confidentiality of patient records, and delivers high-quality customer service to patients and their families. The ER Registrar plays a key role in facilitating efficient department operations by supporting accurate documentation, insurance verification, and communication across clinical and administrative teams.
Essential Functions

• Greets patients and families in a professional and compassionate manner, ensuring a positive first impression.
• Registers patients for emergency services, obtaining all required personal, insurance, and medical information.
• Verifies patient identification and insurance details, making necessary updates to patient records as needed.
• Obtains patient's or appropriate family members' signature on all necessary consent authorization forms, explaining each consent prior to it being signed.
• Verifies insurance coverage and eligibility, ensuring that all necessary information is captured for billing purposes.
• Collects patient co-pays or deductibles when applicable and inform patients of financial obligations.
• Assists patients with understanding insurance requirements and assist with resolving insurance-related questions.
• Carefully documents on all forms if the patient is unable to sign the consent authorization forms or why a family member signs the forms and has nursing sign off if the patient is unable to sign.
• Verifies insurance and identifies the proper insurance plan codes to ensure accurate and prompt payment.
• Compiles the necessary paperwork to ensure quick retrieval and processing of the patients visit.
• Places an armband on each patient before the patient leaves the department to ensure proper identification of the patient throughout their stay.
• Notifies department or physicians or the patient's arrival. Follows up with the physician or ancillary department if the patient is left waiting for an extended period of time.
• Maintains communication with key personnel during emergency codes and alerts the facility when emergency plans are in place.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• Post-secondary education or training in medical office administration or healthcare administration preferred
• 0-2 years of experience in a healthcare setting including patient registration, medical office scheduling, or front desk/admissions required
• 0-2 years of experience in customer service preferred

Knowledge, Skills and Abilities

• Strong communication and customer service skills.
• Knowledge of insurance verification and basic medical terminology.
• Ability to maintain accuracy and attention to detail in a fast-paced environment.
• Familiarity with electronic health record (EHR) systems and registration software.
• Ability to manage sensitive and confidential information appropriately.
• Effective interpersonal skills to work with patients, families, and healthcare teams.
• Ability to remain calm and professional in high-stress or emergency situations.

Job Info

• Job Identification 157934
• Job Category Administrative Support
• Posting Date 07/10/2026, 04:38 PM
• Degree Level High School Graduate
• Job Schedule Part time
• Job Shift On Call