ER Registrar

DeTar Healthcare System; Victoria (TX); On-site; USD 34,000 - 52,000; Full time

Job summary

DeTar Healthcare System in Victoria, Texas, is seeking an ER Registrar to manage patient intake and registration in the Emergency Department. You will collect personal, insurance, and medical information, verify details, and ensure confidentiality while delivering excellent service to patients and families.

Responsibilities include greeting patients, registering for emergency services, verifying insurance, obtaining consent signatures, collecting co-pays, and ensuring accurate documentation

Qualifications

• Experience with patient registration and front desk operations.
• Familiarity with insurance verification processes.
• Knowledge of medical terminology.
• Proficiency with EHR/registration software.
• Ability to handle confidential information.

Responsibilities

• Greets patients and families professionally.
• Registers patients for emergency services with required information.
• Verifies patient identity and insurance details.
• Obtains signatures on consent forms after explaining them.
• Assists with insurance coverage verification and billing information.
• Collects co-pays and informs patients of financial obligations.
• Documents thoroughly when patient cannot sign or when a family member signs.
• Compiles paperwork for quick retrieval and processing of visits.
• Places patient armband for proper identification.
• Notifies department or physicians of patient arrival; follows up on delays.
• Maintains communication during emergency codes and alerts staff when plans are in place.
• Performs other duties as assigned; maintains regular attendance; complies with policies.

Skills

Communication

Customer service

Insurance verification

EHR proficiency

Attention to detail

HIPAA awareness

ED environment

Education

Post-secondary education in medical/health administration

Job description

Job Summary

The ER Registrar is responsible for managing patient intake and registration processes in the Emergency Department. This role gathers and verifies personal, insurance, and medical information, ensures accuracy and confidentiality of patient records, and delivers high-quality customer service to patients and their families. The ER Registrar plays a key role in facilitating efficient department operations by supporting accurate documentation, insurance verification, and communication across clinical and administrative teams.

Essential Functions

• Greets patients and families in a professional and compassionate manner, ensuring a positive first impression.
• Registers patients for emergency services, obtaining all required personal, insurance, and medical information.
• Verifies patient identification and insurance details, making necessary updates to patient records as needed.
• Obtains patient's or appropriate family members' signature on all necessary consent authorization forms, explaining each consent prior to it being signed.
• Verifies insurance coverage and eligibility, ensuring that all necessary information is captured for billing purposes.
• Collects patient co-pays or deductibles when applicable and inform patients of financial obligations.
• Assists patients with understanding insurance requirements and assist with resolving insurance-related questions.
• Carefully documents on all forms if the patient is unable to sign the consent authorization forms or why a family member signs the forms and has nursing sign off if the patient is unable to sign.
• Verifies insurance and identifies the proper insurance plan codes to ensure accurate and prompt payment.
• Compiles the necessary paperwork to ensure quick retrieval and processing of the patients visit.
• Places an armband on each patient before the patient leaves the department to ensure proper identification of the patient throughout their stay.
• Notifies department or physicians or the patient's arrival. Follows up with the physician or ancillary department if the patient is left waiting for an extended period of time.
• Maintains communication with key personnel during emergency codes and alerts the facility when emergency plans are in place.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• Post-secondary education or training in medical office administration or healthcare administration preferred
• 0-2 years of experience in a healthcare setting including patient registration, medical office scheduling, or front desk/admissions required
• 0-2 years of experience in customer service preferred

Knowledge, Skills and Abilities

• Strong communication and customer service skills.
• Knowledge of insurance verification and basic medical terminology.
• Ability to maintain accuracy and attention to detail in a fast-paced environment.
• Familiarity with electronic health record (EHR) systems and registration software.
• Ability to manage sensitive and confidential information appropriately.
• Effective interpersonal skills to work with patients, families, and healthcare teams.
• Ability to remain calm and professional in high-stress or emergency situations.