Equity Program Manager New

Headway; New York (NY); Remote; USD 116,000 - 172,000; Full time

Job summary

A leading company in mental healthcare is seeking an Equity Administrator to manage their equity compensation program. This role involves collaboration with multiple departments to ensure compliance and effective communication with employees. Ideal candidates have extensive experience in equity administration and are passionate about leveraging technology in their work.

Benefits

Equity Compensation

Medical, Dental, and Vision coverage

HSA / FSA

401K

Work-from-Home Stipend

Therapy Reimbursement

16-week parental leave

Flexible PTO

Employee Assistance Program (EAP)

Training and professional development

Qualifications

• 6+ years of hands-on equity administration experience.
• Deep expertise in Carta and primary equity vehicles.

Responsibilities

• Manage end-to-end equity administration processes.
• Partner cross-functionally with various teams for compliance.

Skills

Collaboration

Communication

Project Management

Education

BA/BS in Accounting

BA/BS in Finance

BA/BS in Business Administration

Tools

Carta

Job description

Headway’s mission is a big one – to build a new mental health care system everyone can access. We’ve built technology that helps people find great therapists with the first software-enabled national network of providers accepting insurance.

1 in 4 people in the US have a treatable mental health condition, but the majority of providers don’t accept insurance, making therapy too expensive for most people. Headway is building a new mental healthcare system that everyone can access by making it easy for therapists to accept insurance and scale their practice.

Headway was founded in 2019. Since then, we’ve grown into a diverse, national network of over 45,000 mental healthcare providers across all 50 states who run their practice on our software and have served over 1 million patients. We’re a Series D company with over $325m in funding from a16z (Andreessen Horowitz), Accel, GV (formerly Google Ventures), Spark Capital, Thrive Capital, Forerunner Ventures and Health Care Service Corporation.

We want your time here to be the most meaningful experience of your career. Join us, and help change mental healthcare for the better.

About the Team & Role

At Headway, we're scaling quickly on our mission to transform mental health, and this hire will define how we administer equity today—and for years to come. You’ll own the end-to-end management and execution of our equity‑compensation program, partner deeply with People, Finance, Legal, Tax, Payroll and external counsel, and establish best‑in‑class processes, controls, and communications that keep our people—and our board—confident as we grow the company and function.

You Will:

• Architect and execute full‑cycle equity administration in Carta—including grant setup and issuance, vesting/exercise management, terminations/forfeitures, SOX‑compliant preparer/reviewer controls, cap‑table updates, and board‑approval packages. Lead vendor RFPs, evaluate and implement new platforms, and manage ongoing vendor relationships.
• Serve as the equity liaison for employees—design and deliver jargon‑free, enhanced communications, FAQs, and training; gather feedback to iterate materials; and ensure a seamless, employee‑facing experience.
• Partner cross‑functionally with Total Rewards (program design and evolution, grant issuance, enablement initiatives), Finance (expense reporting, forfeiture rates), Legal (agreements, policies, board material prep), Tax (withholding, corporate tax reporting), Payroll, and external counsel to maintain compliance, streamline hand‑offs, and produce regular equity‑plan reporting for executives and the board.
• You have 6+ years of hands‑on equity administration experience at high‑growth or pre‑IPO companies, with deep expertise in Carta and primary equity vehicles (ISOs, RSAs, RSUs, ESPP).
• You’re a proactive, cross‑functional collaborator and clear communicator—adept at translating complex concepts into engaging, easy‑to‑understand materials. You’re passionate about leveraging cutting edge tools like AI and process automation, comfortable managing vendors and RFPs, and excited to build and scale a best‑in‑class equity function from the ground up.
• You hold a BA/BS in Accounting, Finance, Business Administration (or related), and you’re well‑versed in GAAP, SEC reporting, tax withholding, and SOX compliance.

Bonus Points:

• Experience running an equity admin function and related change management through an IPO or other liquidity events
• Experience supporting system implementations and integrations

What We Offer:

• A seat at the table—direct exposure to senior leadership and the board
• Opportunity to build and own a critical function in a rapidly scaling company
• Competitive salary, equity package, and comprehensive benefits
• A collaborative, mission‑driven culture focused on wellbeing and impact

Compensation and Benefits:

The expected base pay range for this position is $116,960 - $172,000, based on a variety of factors including qualifications, experience, and geographic location.

We are committed to offering a comprehensive and competitive total rewards package, including robust health and wellness benefits, retirement savings, and meaningful ownership opportunities through equity. Compensation decisions are made holistically, ensuring fairness and alignment with market benchmarks while recognizing individual contributions and potential.

Benefits offered include:

• Equity Compensation
• Medical, Dental, and Vision coverage
• HSA / FSA
• 401K
• Work-from-Home Stipend
• Therapy Reimbursement
• 16-week parental leave for eligible employees
• Carrot Fertility annual reimbursement and membership
• 13 paid holidays each year as well as a Holiday Break during the week between December 25th and December 31st
• Flexible PTO
• Employee Assistance Program (EAP)
• Training and professional development

We believe a team's strength is in its people, and we cannot achieve this mission without a team that reflects the diversity of this problem – across race, ethnicity, gender, sexuality, age, national origin, religion, family status, disability, military status, and experience.

Headway is committed to the full inclusion of all qualified individuals. As part of this commitment, Headway will ensure that persons with disabilities are provided with reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or receive other benefits and privileges of employment, please inform the recruiter when they contact you to schedule your interview.

Headway employees work remotely across the US, with the option to work from offices in New York City, San Francisco and Seattle. Headway participates in E-Verify. To learn more, clickhere.

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