Equity Administrator

ElevenLabs; United States; Remote; USD 90,000 - 140,000; Full time

Benefits offered by this job

Equity program

Learning & development stipend

Annual offsite

Co-working stipend

Job summary

ElevenLabs is seeking a meticulous Equity Administrator to own the day-to-day management of our equity program, ensuring the cap table is accurate and audit-ready across multiple jurisdictions. You will collaborate with Finance, Legal, and People to issue grants, support 409A assessments and local valuations, and communicate clearly with employees about their equity.

You will identify opportunities to automate repetitive tasks using AI, improving speed and reliability while maintaining strong

Qualifications

• Experience administering equity in a cap table or stock plan platform such as Carta, including grants, vesting, exercises, terminations, settlements and reconciliations.
• Experience administering equity across multiple jurisdictions, including tracking globally mobile participants and coordinating with Tax and Payroll.
• Strong understanding of stock options, RSUs, vesting schedules and employee lifecycle changes, with working knowledge of tax-advantaged schemes such as US ISOs and UK EMI or CSOP plans.
• Experience reconciling equity data with People, Talent, Payroll and Accounting records.
• Understanding of stock-based compensation accounting sufficient to provide reliable data and support Finance with US GAAP and local reporting requirements.
• Experience building and documenting equity processes and controls, managing deadlines independently and resolving discrepancies.
• Clear communication skills, sound judgement when handling confidential information and a strong focus on employee support.

Responsibilities

• Own the day-to-day running of the equity program: keep the cap table accurate and audit-ready, ensuring grants, exercises, and leavers are handled correctly and on time.
• Turn board-approved decisions into clean records and clear communication, including issuing grants, supporting 409A and local valuations, and answering employee questions about their equity.
• Automate the repetitive work where possible, using AI to speed up processes and improve reliability.

Skills

Cap table management

Cross-border equity

Stock options/RSUs

US GAAP knowledge

Tax/Payroll coordination

Automation with AI

Confidential information handling

Effective communication

Tools

Carta

Job description

ABOUT ELEVENLABS

ElevenLabs is an AI research and product company transforming how we interact with technology. We launched in January 2023 with the first human-like AI voice model. Today, we serve millions of users and thousands of businesses - from fast-growing startups to large enterprises like Deutsche Telekom and Meta. Our investors are some of the world's most prominent, including Andreessen Horowitz, ICONIQ Growth and Sequoia. We've raised $781M in funding and our last valuation was $22B - multiples of 11, always. We have expanded from voice into three main platforms: - ElevenAgents enables businesses to deliver seamless and intelligent customer experiences, with the integrations, testing, monitoring, and reliability necessary to deploy voice and chat agents at scale. - ElevenCreative empowers creators and marketers to generate and edit speech, music, image, and video across 70+ languages. - ElevenAPI gives developers access to our leading AI audio foundational models. Everything we do is the result of the creativity and commitment of our team - builders doing the best work of their lives. We are researchers, engineers, and operators. IOI medalists and ex-founders. If you want to work hard and create lasting positive impact, we want to hear from you.

HOW WE WORK

• High-velocity: Rapid experimentation, lean autonomous teams, and minimal bureaucracy.
• Impact not job titles: We don’t have job titles. Instead, it’s about the impact you have. No task is above or beneath you.
• AI first: We use AI to move faster with higher-quality results. We do this across the whole company—from engineering to growth to operations.
• Excellence everywhere: Everything we do should match the quality of our AI models.
• Global team: We prioritize your talent, not your location.

WHAT WE OFFER

• Innovative culture: You’ll be part of a generational opportunity to define the trajectory of AI, surrounded by a team pushing the boundaries of what’s possible.
• Growth paths: Joining ElevenLabs means joining a dynamic team with countless opportunities to drive impact - beyond your immediate role and responsibilities.
• Learning & development: ElevenLabs proactively supports professional development through an annual discretionary stipend.
• Social travel: We also provide an annual discretionary stipend to meet up with colleagues each year, however you choose.
• Annual company offsite: Each year, we bring the entire team together in a new location - past offsites have included Croatia and Italy.
• Co-working: If you’re not located near one of our main hubs, we offer a monthly co-working stipend.

ABOUT THE ROLE

• Equity is a big part of how we reward the people building ElevenLabs, and the programme is growing fast across many countries. You'll own the day-to-day running of it: keeping our cap table accurate and audit-ready, and making sure every grant, exercise and leaver is handled correctly and on time.
• You’ll work with Finance, Legal and People to turn board-approved decisions into clean records and clear communication. That includes issuing grants, supporting 409A and local valuations, and answering employee questions about their equity.
• We're looking for someone who is meticulous about the numbers and who treats employees as customers. You'll find ways to automate the repetitive work, using AI wherever it makes things faster and more reliable.

REQUIREMENTS

• Hands-on experience administering equity in a cap table or stock plan platform such as Carta, including grants, vesting, exercises, terminations, settlements and reconciliations.
• Experience administering equity across multiple jurisdictions, including tracking globally mobile participants and coordinating with Tax and Payroll.
• Strong understanding of stock options, RSUs, vesting schedules and employee lifecycle changes, with working knowledge of relevant tax-advantaged schemes such as US ISOs and UK EMI or CSOP plans.
• Experience reconciling equity data with People, Talent, Payroll and Accounting records.
• Understanding of stock-based compensation accounting sufficient to provide reliable data and support Finance with US GAAP and local reporting requirements.
• Experience building and documenting equity processes and controls, managing deadlines independently and resolving discrepancies.
• Clear communication skills, sound judgement when handling confidential information and a strong focus on employee support.

BONUS

• Experience at a fast-growing startup, familiarity with 409A processes, or a record of automating equity workflows.
• Certification (e.g. CEP or similar)
• Experience with IPO process or having supported transition from private to public

LOCATION

THIS ROLE IS REMOTE AND CAN BE EXECUTED BETWEEN CENTRAL EUROPEAN AND EASTERN US TIMEZONES. IF YOU PREFER, YOU CAN WORK FROM ONE OF OUR GLOBAL OFFICES.

Equal Employment Opportunity

We are an equal opportunity employer and do not discriminate on the basis of race, religion, national origin, gender, sexual orientation, age, veteran status, disability or other legally protected statuses.