Equipment Mechanic Supervisor

City of Fontana; Fontana (CA); On-site; USD 75,000 - 105,000; Full time

Job summary

The City of Fontana is seeking an Equipment Mechanic Supervisor to lead the fleet maintenance shop, supervise seven mechanics, assign work, and ensure preventive maintenance schedules are followed to maximize fleet reliability.

The role covers budgeting, vendor coordination, regulatory compliance, asset lifecycle management, and collaboration with managers and staff to keep operations safe and cost-effective.

Qualifications

• Four years of fleet maintenance experience, including one year in a supervisory/lead role.
• High School Diploma or GED with automotive/equipment maintenance and related supervision/admin training.
• Must possess a valid California Class C driver's license and obtain a Class A CDL with Tanker endorsement within six months.

Responsibilities

• Plan, supervise, and train maintenance staff; assign work and monitor productivity.
• Oversee preventive maintenance, repairs, and fleet lifecycle management; manage budget and expenditures.
• Coordinate with vendors, departments, and regulatory bodies for compliance and service needs.
• Operate city vehicles for inspection and field work; assist in emergencies as needed.

Skills

Supervisory skills

Fleet maintenance knowledge

Budgeting

Team leadership

Communication

Education

High School Diploma

Automotive/equipment maintenance training

Supervision training

Office management

Tools

CMMS / maintenance software

Record keeping software

Job description

Under general direction, plans, directs, supervises, trains, and oversees vehicle and equipment maintenance operations. Oversees compliance with regulatory agencies and permits. Performs a variety of complex tasks relating to assigned areas of responsibility, including direct supervision of equipment maintenance staff.

Position Snapshot/A Day in the Life: As an Equipment Mechanic Supervisor, you oversee the fleet maintenance shop and supervise seven mechanics by assigning work, monitoring productivity, prioritizing repairs, and ensuring preventive maintenance schedules are followed to maximize fleet reliability and minimize downtime. You manage the organization's vehicles and equipment throughout their lifecycle, including scheduling, procurement, outfitting, regulatory compliance, acquisition, maintenance, and disposal. Your responsibilities include monitoring fleet utilization, fuel consumption, operating costs, and telematics data; preparing recommendations for maintenance, replacement, and operational efficiencies; managing the fleet operating budget, requisitions, change orders, purchase orders, vendor invoices, and financial reports; and completing required asset disposal and accounting documentation. You also oversee permits, inspections, environmental testing, and compliance requirements for fueling facilities and on-road, off-road, and stationary emergency equipment; develop scopes of work for bids; coordinate forklift and aerial lift operator training; and collaborate with managers, vendors, finance personnel, regulatory agencies, and staff to ensure fleet operations remain safe, compliant, cost-effective, and responsive to the organization’s needs.

The following functions are typical for this classification. Incumbents may not perform all of the listed functions and/or may be required to perform additional or different functions from those set forth below to address business needs and changing business practices.

• Recommends and assists in the implementation of goals and objectives; establishes schedules and methods for vehicle and equipment maintenance; implements policies and procedures.
• Plans, coordinates, prioritizes, supervises, and reviews the work of staff involved in equipment maintenance; connects with lead personnel to ensure workflow is smooth, parts are ordered, and work assignments are completed.
• Evaluates operations and activities of assigned responsibilities; recommends improvements and modifications; prepares and maintains all State and Federal mandated administrative and inspection records.
• Participates in budget preparation and administration; prepares cost estimates for budget recommendations; submits justifications for budget requests; monitors and controls expenditures.
• Prepares fleet model reports for Finance department; updates operations and maintenance costs including estimated capitol replacement costs.
• Reviews contracts for compliance; contacts vendors for quotes, discusses vehicle specifications with departments, and research required services.
• Supervises, trains, and evaluates personnel; work with employees to correct performance deficiencies; implement appropriate disciplinary procedures.
• Operate City-owned vehicles to inspect, diagnose, test, and evaluate fleet vehicles and equipment at multiple City facilities and field locations, including road testing vehicles following maintenance or repair to verify safe operation.
• Occasionally operates commercial motor vehicles requiring a Class A Commercial Driver’s License to support field operations, respond to emergencies, perform inspections and field evaluations, and provide operational coverage as needed.
• Responds to emergency incidents and assists with field operations, including operating commercial vehicles and equipment as necessary to maintain continuity of services.
• Answers questions and provides information to the public and City staff; investigates complaints and recommends corrective action as necessary to resolve complaints.
• Assists in the procurement of equipment maintenance parts, materials, and supplies; picks up and transports parts, equipment, and related materials as need; oversees the fabrication of needed parts and equipment when necessary to support fleet operations.
• Maintains work, time, and material records.
• Assists and advises other mechanics in the performance of mechanical repairs as required; participates in and attends training sessions and related meetings.
• Establishes and maintains cooperative working relationships with those contacted in the course of work.
• Effectively communicate, both verbally and in writing, with a variety of audiences.
• Maintains prompt and regular attendance.
• Sound judgement and attention to detail.
• Perform any other tasks or functions deemed necessary to the daily operations of the employer or as the situation requires.
• This position is always evolving. Therefore, employer reserves the right to modify this job description as necessary.

THE ABOVE LIST OF ESSENTIAL FUNCTIONS IS NOT EXHAUSTIVE AND MAY BE SUPPLEMENTED AS NECESSARY BY THE EMPLOYER.

WORKING CONDITIONS:

Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement, and fine coordination in preparing reports and using a computer keyboard. The need to lift, carry and push tools, equipment and supplies weighing 25 pounds or more is also required. Will be exposed to cleaning and lubricating chemicals and other fumes, dust, and air contaminants. The position requires near and far vision, acute hearing, and the ability to operate City-owned vehicles, commercial motor vehicles, and equipment at City facilities and field locations, including during emergency and operational response assignments.

Knowledge of:

• Materials, methods, practices and equipment used in vehicle and equipment maintenance activities.
• Types and levels of preventive maintenance and repair activities generally performed with entire range of City owned equipment.
• Safe work practices.
• Principles and procedures of record keeping and reporting.
• Principles of supervision, training, and performance evaluation.
• Familiarity with equipment maintenance standards, practices, and regulatory requirements.
• Budgeting methodologies.
• Relevant tools, software, and/or technology used within the role.
• Understanding of organizational policies, procedures, and best practices.
• Principles and practices of excellent customer service.
• Safe work practices, OSHA regulations, and workplace health and safety procedures to ensure a safe working environment.

Ability to:

• Supervise, motivate, and train team members effectively.
• Make sound decisions in a timely manner.
• Manage and resolve conflicts or disagreements constructively.
• Use a personal computer, telephone, and other electronic devices, to access information, complete documentation, and communicate effectively.
• Understand and follow both oral and written instructions accurately.
• Identify issues, evaluate data, and implement effective solutions (problem solving).
• Manage multiple priorities and meet deadlines.
• Work collaboratively with others in a team environment.
• Perform tasks accurately and thoroughly, with a focus on quality.

EXPERIENCE:

Four (4) years of increasingly responsible experience in the maintenance of fleet operations, including one (1) year of supervisory or lead responsibility.

EDUCATION:

High School Diploma, or GED supplemented by specialized training in Automotive and Equipment Maintenance and Repair, Personnel Supervision and Administration, Office Management, Customer Service, or a related field.

LICENSES AND/OR CERTIFICATIONS:

Possession of, and continuously throughout employment, a valid California Class “C” Driver’s License. Must obtain a valid California Class “A” Commercial Driver's License with a Tanker Endorsement within six (6) months of appointment and maintained throughout employment.Incumbents are required to complete a Statement of Economic Interest Form (700 Form) annually and ethics training bi-annually, pursuant to AB 1234.?