Equipment Inventory & Accounting Technician (Field-Based)

University of Southern California; Los Angeles (CA); On-site; USD 37,000 - 39,000; Full time

Job summary

The University of Southern California (USC) seeks an Accounting Technician to join the Equipment Management team in Los Angeles. You will inspect, tag, and record equipment across University Park, Health Sciences, and off-campus sites while performing core accounting duties, reconciliations, and reporting.

Join a detail-oriented team that supports inventory integrity and works with faculty, staff, researchers, and external contacts to ensure accurate financial data and compliance with university

Qualifications

• Associate degree; combined experience/education may substitute for minimum education
• One year of related bookkeeping or accounting experience
• Knowledge of bookkeeping and accounting practices and principles
• Ability to use bookkeeping/accounting software applications, databases and spreadsheets, as required

Responsibilities

• Inspect equipment for completeness; tag equipment; record serial numbers, model numbers, locations, and other identifying information.
• Maintain computerized inventory records for university equipment, including accurate and current records and backup documentation for federally and state-owned equipment.
• Conduct periodic physical inventories of recorded equipment, verify records, and assist with inventory procedures.
• Set up and maintain accounts, ledgers, journals, files, blanket requisitions, reports, and other documentation for departmental or university accounts; assist with month-end and year-end closings, as needed.
• Prepare and submit accounting documents for processing, determine appropriate fund allocations, and secure required approvals.
• Enter data from source documents into accounting systems; review source data for completeness and accuracy; ensure compliance with internal policies and external regulations and restrictions; and return incomplete or inaccurate documentation, as appropriate.
• Record, balance, and reconcile account activity; identify potential issues; research supporting information; produce and distribute reports; verify report accuracy; and maintain documentation for audit purposes.
• Monitor outstanding or suspense items; research documentation; and follow up to clear or adjust items.
• Perform specialized accounting duties as assigned, which may include monitoring receivables, collecting past‑due accounts, controlling cash or negotiable items, and monitoring related inventory procedures.
• Record and reconcile income and expenses; monitor actual performance against budget; and prepare related reports.
• Approve and process budget amendments, account charges, expense transfers, closing entries, and reports.
• Provide information and technical support and resolve issues related to financial transactions for faculty, staff, students, researchers, and external contacts.
• Perform other related duties or special projects as assigned or requested to support operations. The university reserves the right to add or change duties at any time.

Skills

Customer service

Verbal communication

Written communication

Education

Associate degree

Tools

Microsoft Excel

Job description

The University of Southern California (USC) seeks an Accounting Technician to join the Equipment Management team in Los Angeles. You will inspect, tag, and record equipment across University Park, Health Sciences, and off-campus sites while performing core accounting duties, reconciliations, and reporting.

Join a detail-oriented team that supports inventory integrity and works with faculty, staff, researchers, and external contacts to ensure accurate financial data and compliance with university