Equipment Instrumentation Coordinator

BCforward; San Diego (CA); On-site; USD 28,413 - 40,467; Full time

Job summary

A leading staffing and IT solutions provider is seeking a skilled individual for project management and equipment life cycle management. The role involves working with European suppliers and requires an Associate's degree in a scientific or Electronics Engineering field. Candidates should possess effective analytical abilities, strong technical skills, and familiarity with bioscience lab equipment. The position is crucial in ensuring timely and compliant equipment coordination and management to meet organizational needs.

Qualifications

• Minimum of an Associate's degree with a focus on science or electronics.
• Experience with calibration, maintenance, and repair training in bioscience or utilities.
• Ability to work with complex equipment and technical documents.

Responsibilities

• Manage equipment life cycle and project management tasks.
• Collaborate with European suppliers across time zones.
• Coordinate with project teams for equipment technical inquiries.

Skills

Effective analytical skills

Technical proficiency in tools

Ability to coordinate information

Experience with bioscience lab equipment

Good documentation practices

Communication skills

Ability to learn complex technologies

Understanding of safety protocols

Education

Associate’s degree in a scientific or Electronics Engineering focus

Tools

Excel

MS Project

PowerPoint

Job description

BCforward began as an IT business solutions and staffing firm. Founded in 1998, BCforward has grown with our customers’ needs into a full service personnel solutions organization. BCforward’s headquarters are in Indianapolis, Indiana and also operates delivery centers in 20 locations in North America as well as India and Puerto Rico. We are currently the largest consulting firm and largest MBE certified firm headquartered in Indiana.

Job Description

10/17/2016 - 8/17/2017

$25/hr

Qualifications

• Effective analytical, technical, organizational, and problem-solving skills
• Proven mastery of organizational tools such as Excel, MS Project, PowerPoint and other organizational tools
• Proven ability to coordinate information across several levels of the organization and resolving outstanding issues without specific direction
• Experienced with bioscience lab equipment; some technical knowledge including calibration
• Readiness to understand business process and scope of use of equipment thoroughly through self-study and inquiring of other associates to gain knowledge
• Efficient and accurate understanding of equipment maintenance and scheduling
• Plan and lay out assigned tasks according to priority
• Good documentation practices, procedures and recordkeeping
• Communicate clearly and concisely, both verbal and written, with varying levels of the organization
• Establish and maintain effective relationships with those contacted in the course of work
• Ability to learn and understand complex technologies; work from technical manuals, shop drawings, wiring diagrams, blueprints, schematics, rough sketches, plans, specifications and catalogs; comfortable working in and learning network systems, personal computers, using Microsoft programs, Word and Excel software
• Proper methods, materials, tools and equipment used in the electrical and electronic trades
• Understand and carry out oral and written instructions
• English usage, oral and written
• PREFERRED Knowledge of:
• Appropriate safety precautions, procedures, practices and regulations
• External Standards including; ISO10012, ISO 13485, ISO17025 and others
• Installation, repair and maintenance of a wide range of mechanical, electrical, electro mechanical and electronic equipment
• Mathematical principles applicable to the electrical and electronic trades
• Metrological theories, principles and practices including theoretical physics
• Education and Experience:
• Equipment life cycle management and project management skills required.
• Requires a minimum of an Associate’s degree with a scientific or Electronics Engineering focus or comparable degree
• Calibration, maintenance and repair training, preferably in a bioscience, pharmaceutical, utility, industrial, manufacturing operation
• Training specialized in electronics, instrumentation, calibration, computer theory

Responsibilities

• Equipment life cycle management and project management skills required.
• Work with European suppliers and accommodate European time zone.
• Lead and participate in meetings with European suppliers and European Global Procurement to answer questions and coordinate work.
• Coordinate with internal dual-site ROUGE Project team (equipment owners) to obtain answers/questions on equipment, accessories, and technical questions.
• Equipment technical knowledge and calibration knowledge preferred.
• RFQ Global Procurement Process Selection of Supplier/Equipment – Work with Procurement to evaluate multiple vendors and select equipment and supplier to obtain final quotes.
• Maintain file of equipment information and identify other equipment accessories such as IQOQ, rotor, adaptors, etc.
• Coordinate answers to vendor equipment questions.
• Research alternative models; work with team to select or reject alternative models.
• Communicate decision to accept/reject alternative models, or propose another model.
• Evaluate services provided such as storage, delivery time, unpacking, installation schedule, etc.
• Organize and maintain information in an effective manner to allow the purchase requisition to be easily created.
• Equipment Acknowledgment of Receipt – Coordinate off-site equipment schedule for delivery, unpacking, and calibration schedule/timeline.
• Ensure vendor or responsible party performs additional services of equipment: delivery, unpacking, installation.
• Coordinate structure and timeline of equipment expectations with Supplier and Process Owner.
• Create system to track receipt of Equipment and confirm completion of check-in process RFQ Global Procurement Process for Selection of Service Providers – Work with Procurement to identify service providers.
• Identify and resolve needed modifications to system.
• Evaluate multiple service providers and answer technical equipment questions.
• Prepare and maintain list of final equipment model (accepted alternative models from Supplier).
• Installation Services: Identify equipment requiring Installation Services.
• Determine if selected Supplier can provide Installation Services.
• Calibration Services: Identify/review if equipment requires calibration and specifications (from ISR).
• Evaluate and work with Supplier to meet internal calibration specifications.
• Determine Supplier calibration specification details for new models and evaluate if business accepts.
• Equipment Approval Testing: Identify/review the need for Equipment Approval Testing forms, and if existing, summarize info for Supplier’s review.
• Work with Instrumentation to respond to Equipment Approval Testing questions.
• Equipment Qualification at Start Up – Work with Vendor/QA/Process Leads to schedule and complete equipment Calibration / Validation / Verification.
• Meet regularly with QA/Instrumentation on Equipment Plan.
• Work with Vendor to schedule date for vendor to start and complete Calibration.
• Work with QE/Instrumentation/Process Lead for ISR documentation revision for new models or changes to cal.
• Maintain list of all services contracted for all equipment.
• Organize timeline of service for all equipment.
• Ensure correct forms and services (calibration, validation, verification, testing) are being provided within scope of agreement.
• Manages/directs Life Cycle System maintenance and compliance.
• Oversees the timely generation, maintenance and reporting of the required department metrics and all work performed as measured against (SLA Metrics, Local Metrics & Corporate Metrics).
• Performs other related duties and assignments as required.