Equipment Coordinator

Rising Edge Group; Missouri; On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Weekly pay periods

Paid time off

401(k) matching

Medical, dental and vision benefits

Safety training

Career development opportunities

Employee Family Assistance Program

Referral bonus program

Job summary

Rising Edge Group is seeking an Equipment Coordinator to manage the fleet and equipment assets across the U.S. Division. You will work with the Fleet Manager and Operations to optimize utilization, schedule maintenance, and ensure compliance with regulatory requirements.

You will coordinate rentals, procurements, and asset movements while maintaining accurate records and controlling costs. The role requires strong organizational skills, travel readiness, and a proactive safety mindset in a

Qualifications

• Degree or equivalent in construction management, fleet management, logistics, or related field.
• 3–5 years of equipment coordination, fleet management, or logistics experience.
• Experience in utility, construction, industrial, or transportation environments preferred.
• Strong understanding of fleet operations and equipment utilization.
• Forklift certification and shipping/delivery experience are assets.

Responsibilities

• Create fleet and project rental orders with accurate coding and vendor reconciliation.
• Promote safety culture and coordinate fleet compliance.
• Serve as primary contact for third-party rentals and owned equipment across the U.S. Division.
• Maintain and update asset tracking systems for utilization, maintenance, and billing.
• Forecast equipment requirements and coordinate rentals with operations and project teams.
• Coordinate preventive maintenance, repairs, inspections, and calibrations for fleet assets.
• Maintain maintenance records and update schedules and regulatory documentation.
• Handle delivery, receiving, inventory control, and office supply orders.
• Plan material movement with operations and project teams to meet schedules.
• Coordinate fuel reporting and reconciliation for fleet costs.
• Arrange equipment transportation and inter-regional asset movements.
• Monitor asset performance and identify efficiency improvements.
• Support vendor relationships and safety compliance initiatives.
• Collaborate with leadership to support fleet initiatives and continuous improvement.

Skills

Fleet management

Logistics coordination

Budgeting & cost control

Vendor management

Safety & regulatory compliance

Shipping & receiving

Team collaboration

Education

Bachelor's degree in construction management, logistics, or related field

Tools

Fleet management software

Telematics / GPS tracking

Microsoft Office Suite (Excel, Outlook, Word, Teams)

ERP systems

Job description

Who We Are

Rising Edge Group is an electrical contracting company founded in 2002, specialization in high-voltage electrical solutions that power critical infrastructure across North America. With operations in both Canada and the United States, we partner with clients across the electrical utilities, renewable energy, and industrial sectors to design, build, andmaintainthe critical infrastructure systems communities and industries rely on.

Driven bya clear visionto strengthen the stability, reliability, and advancement of energy infrastructure, we take pride in delivering work that matters. Guided by ourSTRIDEvalues - Safety, Teamwork, Responsibility, Integrity, Deliver, and Excellence - we foster a people focused culture of growth,mentorshipand collaboration where safety always come first.

What You'll Do

Reporting to the Director of Operations, the Equipment Coordinator is responsible for coordinating the effective management, utilization, maintenance, compliance, and deployment of Rising Edge Group's fleet and equipment assets throughout the U.S. Division. Working closely with the Fleet Manager, this position supports day-to-day fleet and equipment operations, asset planning, maintenance programs, rental management, transportation logistics, cost control, and regulatory compliance to ensure operational readiness across the organization.

The Equipment Coordinator serves as the primary liaison between Operations, Project Teams, Vendors, Equipment Users, and the Fleet Department to optimize asset utilization, support project requirements, and maintain accurate fleet and equipment records. This role is responsible for coordinating fleet and equipment resources, monitoring maintenance and compliance activities, supporting procurement and rental processes, and ensuring all assets are managed in accordance with company policies and applicable regulatory

Key Responsibilities

• Create fleet and project rental purchase orders, ensuring accurate coding, receipt verification, and timely vendor reconciliation and closeout.
• Promote a strong safety culture and support fleet compliance coordination.
• Serve as the primary point of contact for third-party equipment rentals and company-owned equipment, coordinating mobilization, transfers, utilization, and demobilization activities across the U.S. Division.
• Maintain and update equipment, fleet, and asset tracking systems to accurately monitor utilization, availability, project assignments, maintenance requirements, and billing allocations.
• Partner with Operations, Project Teams, Vendors, and the Fleet Manager to forecast equipment requirements, coordinate rentals, and optimize fleet and equipment utilization.
• Coordinate preventive maintenance, repairs, inspections, certifications, and calibrations for fleet vehicles, trailers, and equipment assets.
• Maintain accurate maintenance records and update preventive maintenance schedules and compliance documentation.
• Accurately and efficiently handle the delivery and receiving of merchandise, preparing items for shipment, tracking of shipped products, inventory control, price integrity, the ordering of office supplies.
• Work collaboratively with Operations and Project teams to plan and coordinate the efficient movement of materials, tools, and equipment, ensuring project schedules are met.
• Coordinate fuel reporting and reconciliation processes, ensuring accurate tracking, allocation, and reporting of fleet and equipment fuel costs.
• Arrange equipment transportation, logistics, and inter-regional asset movements to support operational requirements and project schedules.
• Monitor equipment performance, utilization, maintenance status, and downtime, identifying opportunities to improve efficiency, maximize asset utilization, and reduce operating costs.
• Support inventory management of fleet-related tools, equipment, and accessories while maintaining established equipment standards and controls.
• Work closely with vendors and internal stakeholders to ensure maintenance and repair activities are completed safely, efficiently, and cost-effective.
• Identify workplace hazards and support corrective actions to maintain a safe, compliant, and productive work environment.
• Collaborate with the Fleet Manager, Operations, and Regional Leadership to support fleet initiatives, continuous improvement efforts, and business objectives.
• Perform other related duties as assigned by the Director of Operations and Fleet Manager.

Additional Information

As a condition of employment, candidates will be required to complete pre-employment screening including professional reference checks and a criminal record check

What We're Looking For:

• Degree, diploma, certificate, or equivalent experience in construction management, fleet management, transportation, logistics, equipment management, or a related field.
• Minimum 3-5 years of experience in equipment coordination, fleet management, logistics, construction operations, or a similar role.
• Experience working in utility, construction, industrial, or transportation environments preferred.
• Strong understanding of commercial vehicle operations, fleet management, and equipment utilization practices.
• Forklift Certification would be an asset.
• Shipping and delivery experience would be an asset.
• Proficient in Microsoft Office Suite, including Excel, Outlook, Word, and Teams.
• Experience with fleet management software, telematics, GPS tracking systems, or equipment management platforms is considered an asset.
• Strong organizational, planning, and multitasking skills with the ability to manage competing priorities.
• Excellent problem-solving and analytical abilities.
• Strong verbal and written communication skills with the ability to collaborate across multiple departments.
• Demonstrated ability to work independently and exercise sound judgment with minimal supervision.
• Basic mechanical knowledge of trucks, trailers, heavy equipment, and fleet assets is considered an asset.
• Experience coordinating equipment maintenance, repairs, and vendor relationships is preferred.
• Valid driver's license with an acceptable driving record.
• Willingness to travel occasionally to support fleet and equipment operations throughout the U.S. Division.

What We Offer

• Competitive compensation with weekly payperiods
• Generous paid time off
• 401(k) employer matching
• Comprehensivebenefits package (medical, dental and vision)
• Company-paid safety training
• Ongoing training, development, and career advancement opportunities
• Employee Family Assistance Program(confidentialcounselling support)
• Employee Referral Bonus Program

Why Rising Edge Group?

Safety & Excellence:

Safety is at the heart of everything we do. Every project is approached with diligence, strategic planning, and reliable execution practices to protect our teams and the clients we serve while delivering world-class high-voltage solutions. Our unwavering commitment tosafetyand quality drivesexcellence on every project, every day.

People-First Culture

You’remore than a job title. Every person contributes to powering essential energy infrastructure across North America. Our teams are built on collaboration, respect, and accountability. We support ouremployeesthrough meaningful engagement initiatives, team events, and a culture that prioritizes wellbeing, inclusion, and genuine lasting connections.

Career Growth & Impact

Your role is a path to along-termcareer. We empower our employees with hands-on experience, exposure to diverse projects, and opportunities to advance across disciplines, locations, and career paths. Through continuous learning, mentorship, and professional development,you’llbuild lastingexpertisewhile making a tangible impact in an environment where teamwork and integrity guideour work.

Reward & Recognition

We believe skill,dedication, and excellence deserves recognition. Competitive compensation, comprehensive benefits, and a strong culture of appreciation ensure your achievements are celebrated, your growth is supported, and your work truly makes a difference.

At Rising Edge Group,you’renot just building projects,you’rebuilding a meaningful career where your work helps power the future, one project at a time.