Equal Opportunity Administrative Specialist ll

The University of Texas at El Paso; El Paso (TX); On-site; USD 37,000 - 46,000; Full time

Benefits offered by this job

Medical & Prescription

Life Insurance

Wellness platform

Dental & Vision

UT Flex

Disability plans

Retirement programs

Paid vacation & sick leave

Paid holidays

Employee discounts & perks

Education assistance

Job summary

The University of Texas at El Paso (UTEP) Equal Opportunity Office seeks an Administrative Specialist to provide compliant administrative services. The role supports staff, maintains official records, and ensures proper handling of discrimination and ADA matters while upholding confidentiality.

Responsibilities include greeting visitors, processing leave in PeopleSoft, coordinating travel, managing budget-related tasks, and assisting with EO trainings and reporting.

Qualifications

• Education: Associate's degree from two-year college or technical school within area of assigned responsibility.
• Experience: Five years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience.

Responsibilities

• Greets and screens walk-in visitors and directs them to the appropriate individual.
• Maintains responsibility for general administrative support functions to ensure efficient utilization of time.
• Serves as the department timekeeper to include entering leave time into PeopleSoft.
• Tracks, maintains, and records internal and external discrimination complaints and ADA accommodation requests.
• Updates and maintains department website, manuals, and other EO-related materials utilized by the department.

Skills

Microsoft Office

Confidentiality

Education

Associate's degree or equivalent

Tools

PeopleSoft

Job description

Position Information

Hiring Department: Equal Opportunity Office

Reports To: Equal Opportunity Associate Director

Job Location: On-site; El Paso, TX

Posting End Date: Open until filled. This posting may close once a sufficient number of qualified applications have been received.

Hours: 40 hours per week, standard Monday- Friday 8:00am- 5:00pm, flexibility is required on evenings and weekends

FLSA status: Non-exempt

Earliest Start Date: As soon as possible.

Salary: $41,520 annually.

Required Application Materials

• Resume
• Cover Letter
• List of three references

Position Summary

Assists the Equal Opportunity Office Staff in monitoring the University’s practices to ensure compliance with Equal Employment Opportunity regulations.Under limited supervision, this position provides personal clerical and administrative services and assistance, of moderate complexity, requiring the use of judgment and discretion on a periodic basis. Keeps official department records and executes administrative policies determined by or in conjunction with other officials. Responsible for the administration and supervision of the department’s administrative activities.

Statement Of Duties And Responsibilities

• Greets and screens walk in visitors and directs them to the appropriate individual.
• Maintains responsibility for general administrative support functions to the department to ensure efficient utilization of time.
• Serves as the department timekeeper to include entering leave time into PeopleSoft, when needed.
• Tracks, maintains, and records internal and external discrimination complaints and ADA accommodation requests.
• Tracks, maintains, and distributes notices to new employees regarding completion of mandatory Employment Discrimination and Sexual Misconduct Prevention Training.
• Updates and maintains department website, manuals, and other EO-related materials utilized by the department.
• Assists with tracking of EO-related trainings.
• Coordinates various office management functions, including screening incoming calls and correspondence and responds independently when possible or directs calls to appropriate individual scheduling and preparing staff departmental meetings, ordering, and monitoring inventory and office supplies, and coordinating facilities and mail service activities.
• May coordinate and implement methods and procedures for monitoring work activities, and recommend measures to improve methods, performance, and quality of product or service.
• Assists with budget preparation, monitoring budget throughout the fiscal year, reconciling department budget accounts, and ProCard on a monthly basis.
• Works with accounting and budget department for any discrepancies that may occur with budget or accounts.
• Prepares, coordinates, and manages all travel arrangements and reimbursements for department staff.
• Prepares reports for management.
• May work on special projects for the department in relation to equal opportunity.
• Maintains a high degree of confidentiality on all sensitive information this position is privy to.
• Maintains an environment that promotes efficiency within the department.
• Maintains records and organizes filing and archive systems to facilitate the expeditious retrieval of information.
• Knowledge of all Microsoft Office software and able to learn and use institutional software systems.
• Complies with all State and University policies.
• Other duties may be assigned.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Required Qualifications

Education: Associate's degree from two-year college or technical school within area of assigned responsibility

Experience: Five years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience.

Why Pick UTEP

The University of Texas at El Paso (UTEP ) is a comprehensive public research university that is increasing access to excellent higher education. We advance discovery of public value and positively impact the health, culture, education, and economy of the community we serve.

UTEP is America’s leading Hispanic-serving university. Located at the westernmost tip of Texas, where three states and two countries converge along the Rio Grande, 84% of our 26,000 students are Hispanic, and half are the first in their families to go to college. UTEP offers 170 bachelor’s, master’s and doctoral degree programs at the only open-access, top-tier research university in America.

This is an especially exciting time to join UTEP as it advances the goals of its 2030 Strategic Plan . Built around the institution’s core strengths—its location, its people, its supportive culture, and its community partnerships—the plan lays out a bold vision for the next decade, aimed at maximizing the University’s regional impact and national stature.

What UTEP Offers

Miner Perks and Benefits

• Benefit Package includes: Medical, Prescription, Life Insurance and Wellness platform
• Voluntary Benefits: Dental, Vision, Additional life insurance, UT Flex, Short and Long - term disability plans
• Retirement Programs
• Longevity Pay
• Paid Vacation & Sick Leave
• Paid Holidays
• Employee Discounts & Perks
• Employee Education Assistance program
• And much more! Visit our Benefits Summary Page for more information on our additional benefits.

Disclaimer: Eligibility for perks and benefits may vary based on part-time or full-time employment.

Additional Information

Note: To the extent that this position involves research, work, or access to critical infrastructure as referenced in Executive Order GA-48, being hired for and continuing to be employed in this position requires the ability to maintain the security or integrity of the infrastructure.

• 51.215, which authorizes the employer to obtain criminal history record information. A valid driver’s license issued by the State where the applicant resides and insurability as defined in UTS 157 may be required to perform the position's essential functions.

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee must frequently stand and walk. The employee must regularly sit; use hands to feel; reach with hands and arms; and talk or hear.

The noise level for this work environment is usually moderately quiet.

In keeping with its access, excellence, and impact mission, The University of Texas at El Paso is committed to a learning and working environment that honors the talents, respects the differences, and nurtures the growth and development of all. We seek to attract faculty and staff who share our commitment.

The University of Texas at El Paso is an Equal Opportunity Employer. The University does not discriminate on the basis of race, color, national origin, sex, religion, age, disability, genetic information, veteran status, sexual orientation, or gender identity in employment or the provision of services in accordance with state and federal law. Discrimination on the basis of sex includes an employee’s or prospective employee’s right to free from sexual harassment under Title IX of the Higher Education Amendments of 1972. Inquiries—including the filing of a Formal Complaint or reporting an incident—about the application of Title IX may be referred to the Title IX Coordinator, who can be reached by phone at [phone], by email at [e-mail] , or by mail at 500 W. University Ave., El Paso, TX, Kelly Hall, Room 223C.

For accommodation information for employees and applicants with disabilities, please contact UTEP's Equal Opportunity Office at [e-mail] .