Epic Technical Lead

Hospital for Special Surgery; New York (NY); On-site; USD 132,000 - 202,000; Full time

Job summary

Hospital for Special Surgery is seeking a Team Lead in IT Epic applications to oversee major projects, coach staff, and partner with business stakeholders to deliver enterprise‑level changes.

You will own Epic maintenance, environment strategy, change control, scheduling, testing, downtime planning, and cross‑module optimization, with a BA/BS and Epic experience required. Flex schedule and on‑call rotation may be involved to support major implementations.

Qualifications

• BA/BS degree in Information Systems, Business, or a related field, or equivalent education and job experience.
• Proven problem-solving, analytical, administrative, written and verbal communication, presentation, customer service, and leadership skills.
• Ability to communicate and interact effectively with all levels of the HSS organization.
• Strong project management skills with attention to detail.

Responsibilities

• Provide technical oversight of Epic major upgrades, managed by a dedicated upgrade project manager.
• Maintain Special Update (SU) installs, ad-hoc fixes, Release Authorizations (RAs), and monthly patching in coordination with the Epic Hosting team.
• Deploy Epic Hyperdrive client updates and client packs for BCA PC, Epic Monitor, and Epic Welcome through Kuiper.
• Coordinate with Desktop Engineering to ensure Epic Satellite activation keys are published and available for End User Computing.
• Run scheduled Epic maintenance windows, including system and MyChart maintenance, package deployment, and post-maintenance validation.
• Own Epic environment strategy across build, test, training, and production, including refresh planning and environment health.
• Administer Epic Change Control, including the change calendar, approvals, and coordination across application teams.
• Attend Change Advisory Board, serving as Epic liaison for change activity impacting Epic users or analysts.
• Administer Data Courier, including change movement between environments, migration batch management, and audit/reconciliation.
• Coordinate Epic testing, including environment readiness, regression, integrated, and upgrade testing.
• Serve as IT lead for downtime and business continuity, including strategy, audits, and drills.
• Monitor system availability through System Pulse/Kuiper
• Maintain Epic disaster recovery planning and alternate/backup access via the Emergency Public Access Gateway
• Engage with Operations Downtime Committee, and liaise with Enterprise Operations on downtime priorities.
• Provide Epic technical support across system freezes, chart locks, and performance trend monitoring.
• Oversee Epic Hosting team performance and conduct RCA follow-ups to verify improvements.
• Act as intermediary for Epic application teams needing escalation to Epic Hosting.
• Manage browser and network whitelisting, ticketing, escalation, and queue management.
• Resolve Epic escalations spanning multiple teams.
• Maintain integrations (E0A) between Epic and Microsoft 365.

Skills

Problem-solving

Analytical thinking

Administrative

Written communication

Verbal communication

Presentation

Customer service

Leadership

Education

BA/BS in Information Systems or related field

Epic certification

Tools

Epic

Epic Sherlock

Epic Nova

Job description

How you move is why we’re here. ®
Now more than ever.

Get back to what you need and love to do.
The possibilities are endless…
Now more than ever, our guiding principles are helping us in our search for exceptional talent - candidates who align with our unique workplace culture and who want to maximizethe abundant opportunities for growth and success.
If this describes you then let’s talk!
HSS is consistently among the top-ranked hospitals for orthopedics and rheumatology by U.S. News & World Report. As a recipient of the Magnet Award for Nursing Excellence, HSS was the first hospital in New York City to receive the distinguished designation. Whether you are early in your career or an expert in your field, you will find HSS an innovative, supportive and inclusive environment.

Working with colleagues who love what they do and are deeply committed to our Mission, you too can be part of our transformation across the enterprise.

Emp Status

Regular Full time

Work Shift

Compensation Range

The base pay scale for this position is $132,000.00 - $201,500.00. In addition, this position will be eligible for additional benefits consistent with the role. The salary of the finalist selected for this role will be determined based on various factors, including but not limited to: scope of role, level of experience, education, accomplishments, internal equity, budget, and subject to Fair Market Value evaluation. The hiring range listed is a good faith determination of potential compensation at the time of this job advertisement and may be modified in the future.

What you will be doing

This is a great role for someone with Epic application experience that is looking to broaden their skillset and take on enterprise-level challenges and projects

The Team Lead is responsible for oversight of their team’s projects and activities. He/She is accountable to the Manager/Director for completion of deliverables. The Team Lead serves an escalation point for staff, and represents the team in management activities. He/She provides coaching and mentorship to other employees and actively develops the capabilities of the team. The Team Lead is responsible for in-depth knowledge of assigned software, technologies, and functions, serving as a liaison between end users and IT staff. He/She provides insight to integrated teams on workflow changes, system build and implementation activities. The Team Lead demonstrates the ability to form and maintain strategic and tactical relationships both internally within the IT department and externally with business stakeholders. Position may require flexible work schedule, including night and weekend support of major implementations or major system support efforts. Includes on-call rotation.

Responsibilities

System Maintenance and Technical Oversight

• Providing technical oversight of Epic major upgrades, which are managed by a dedicated upgrade project manager
• Maintaining Special Update (SU) installs, ad-hoc fixes, Release Authorizations (RAs), and monthly patching in coordination with the Epic Hosting team
• Deploying Epic Hyperdrive client updates, as well as client packs for BCA PC, Epic Monitor, and Epic Welcome through Kuiper.
• Coordinating with Desktop Engineering to ensure Epic Satellite activation keys are published and available for use by End User Computing.
• Running scheduled Epic maintenance windows, including system and MyChart maintenance, package deployment, and post-maintenance validation

Environment Strategy and Change Management

• Owning Epic environment strategy across build, test, training, and production, including refresh planning and environment health
• Administering Epic Change Control, including the change calendar, approvals, and coordination across application teams
• Attending Change Advisory Board, serving as Epic liaison for change activity that may potentially impact Epic users or analysts.
• Administering Data Courier, including change movement between environments, migration batch management, and audit/reconciliation
• Coordinating Epic testing, including environment readiness, regression, integrated, and upgrade testing

Downtime, Business Continuity, and Disaster Recovery

• Serving as IT lead for downtime and business continuity (BCA), including strategy, audits, and drills
• Monitoring system availability through System Pulse/Kuiper
• Maintaining Epic disaster recovery planning and alternate/backup access via the Emergency Public Access Gateway
• Serving as IT representative on the Operations Downtime Committee, and liaising with the Enterprise Operations team on long-term downtime strategy priorities.
• Owning communications to the enterprise around Epic downtime, pause, and upgrade activity.

Technical Support and Escalations

• Providing Epic technical support across system freezes, chart locks, and performance trend monitoring
• Overseeing Epic Hosting team performance and conducting root cause analysis (RCA) follow-ups to verify process improvements
• Serving as an intermediary for Epic application teams who may potentially need escalation to Epic Hosting for investigation/troubleshooting.
• Managing browser and network whitelisting, and ticket, escalation, and queue management
• Resolving Epic technical escalations that span application teams
• Light maintenance of integrations, including certificate swaps, external integrations (E0A) between Epic and Microsoft 365 (e.g. Outlook Calendar Sync).

Cross-Module Optimization

• Overseeing Epic Honor Roll performance across application teams.
• Tracking Gold Star and adoption measures, and coordinating with module teams to close gaps against Epic benchmarks
• Monitoring foundation and version-driven optimization items that extend laterally across modules
• Contributing to technical audits and the annual benchmarking survey
• Overseeing and advocating testing strategy in the context of monthly Epic updates, integrated testing for Epic upgrades, and other cross-app initiatives.

Security and Workstation Strategy

• Maintaining LWS/EPR (workstation and printer) record strategy, including Hyperspace secure-versus-logout, inactivity timeouts, and local printing
• Coordinating with the information security team on Epic security audits, security fixes, and environment-hardening enhancements

Qualifications

Minimum

• BA/BS degree in Information Systems, Business, or a related field, or equivalent education and job experience
• Proven problem-solving, analytical, administrative, written and verbal communication, presentation, customer service, and leadership skills, with the ability to balance multiple initiatives
• Ability to communicate and interact effectively with all levels of the HSS organization
• Strong interpersonal, team, and customer service orientation
• Strong project management skills with attention to detail.

Preferred

• 4+ years’ experience in healthcare, working directly for a healthcare organization
• Epic certified or experienced in one or more modules, with technical or administrative build experience
• Hands-on experience with Epic environment management, Data Courier, change control, and maintenance
• Familiarity with Epic Honor Roll, Gold Stars, and benchmarking programs
• Working knowledge of Epic’s Sherlock and Nova applications
• Knowledge and understanding of project management principles

Non-Discrimination Policy
Hospital for Special Surgery is committed to providing high quality care and skilled, compassionate, reliable service to our community in a safe and healing environment. Consistent with this commitment, Hospital for Special Surgery provides care, admits, and treats patients and provides all services without regard to age, race, color, creed, ethnicity, religion, national origin, culture, language, physical or mental disability, socioeconomic status, veteran or military status, marital status, sex, sexual orientation, gender identity or expression, or any other basis prohibited by federal, state, or local law or by accreditation standards.