Epic / EHR IT Project Manager (Local / Hybrid)

Vanderbilt Health; New York (NY); On-site; USD 90,000 - 120,000; Full time

Job summary

Vanderbilt Health in New York seeks an IT Project Manager to oversee EHR system conversions, implementations and integrations that drive growth and efficiency within the Facility Expansion & Acquisition Program. You will develop detailed project plans, schedules, and allocate resources to achieve on-time, successful outcomes.

The role requires coordinating with cross-functional teams, including internal stakeholders, external vendors, and consultants, and providing executive-level reporting to

Qualifications

• EHR / EMR experience with systems such as Epic, Cerner, Meditech, NextGen, etc. (preferred).
• Healthcare experience (preferred).
• 2+ years of project management experience.

Responsibilities

• Coordinates and oversees all phases of the project.
• Ensure timely completion of tasks in line with project objectives.
• Provide customers and leadership support through project management.
• Additional duties may be assigned.

Skills

EHR/EMR experience

2+ years project management

Tools

Epic

Cerner

Meditech

NextGen

Job description

Discover Vanderbilt Health: With eight hospitals and over 180 clinics, we are the region’s largest comprehensive academic health system. Vanderbilt Health has a long tradition of providing world‑class care to the people of the Mid‑South, living out our mission of moving medicine forward through preeminent programs in patient care, education and research. Here you’ll find a spirit of collaboration and a supportive community where your expertise is valued, your knowledge expanded and your uniqueness celebrated. We are committed to fostering an environment where talented, compassionate people are united in bringing the most advanced care to our neighbors throughout the region.

Organization: HealthIT Process Imprv & Oper Job Summary: This IT Project Manager role supports projects such as EHR system conversions, implementations, and integrations that drive organizational growth, enhance operational efficiency, and advance strategic objectives within the Facility Expansion & Acquisition Program. The position will oversee planning, execution, and delivery of EHR and healthcare software system expansion projects across multiple entities, ensuring compliance with safety, regulatory, and quality standards. This position will develop detailed project plans, schedules, and resource allocations to achieve on‑time, successful outcomes. This position will coordinate with cross‑functional teams, including internal stakeholders, external vendors, and consultants. This position will provide executive‑level reporting and communication to senior leadership and key stakeholders.

KEY RESPONSIBILITIES

• Coordinates and oversees all phases of the project.
• Ensure timely completion of tasks in line with project objectives.
• Provide customers and leadership support through project management.
• The responsibilities listed are a general overview of the position and additional duties may be assigned.

Requirements: EHR / EMR experience with systems such as Epic, Cerner, Meditech, NextGen, etc. (preferred) Healthcare experience (preferred) 2+ years of project management experience

TECHNICAL CAPABILITIES

• Project Coordination (Intermediate): Performs project tracking and reporting relative to task completion dates, dependency effects, problem anticipation, schedule conflicts, and assignment to appropriate staff for resolution. Manages prioritization procedures for changing scope [i.e., change management] and project acceptance procedures. Measures progress toward goals and revises project objectives and documents applying change control procedures. Assumes responsibility [as appropriate] for resolving issues and seeing work through to successful completion. Provides training to project managers and others on project related templates and toolsets. Develops methods to measure customer satisfaction and obtains feedback at critical milestones and at project completion to ensure project efforts meet customer expectations.
• Project Planning (Intermediate): Demonstrates ability to forecast complex resource needs, identify and break work down into discrete and measurable tasks, set priorities, define dependencies, schedule activities, prepare acceptance criteria and organize work for one or more large projects. Plans for and anticipates events outside of immediate responsibility. Anticipates problems and obstacles before they arise. Sets priorities with a proper sense of urgency and importance. Develops creative ideas and takes innovative action to achieve planned goals and objectives. Is proficient in the use of project management tools.
• Project Communications (Intermediate): Demonstrates mastery of project communications in practical applications of a difficult nature. Effectively transmits technical and business ideas and information to others, including non‑technical audiences. Shares knowledge, ideas and information openly, and effectively sells new ideas and influences others. Possesses sufficient knowledge, training, and experience to be capable of successfully delivering project communications without requiring support and instruction from others.
• Project Issues Management (Intermediate): Demonstrates mastery of Issues Management in practical applications of a difficult nature. Adept at identifying issues before they become problems and assigning those issues to the right people at the right time. Possesses sufficient knowledge, training, and experience to be capable of successfully managing internal project issues without requiring support and instruction from others. Able to anticipate and resolve unplanned project issues as they arise.

About the Department

Health IT HealthIT provides the best health information technology tools that support Vanderbilt University Medical Center’s mission of: Delivering distinctively personalized care Improving the health care of individuals and communities regionally, nationally and internationally Providing transformative learning programs Supporting compelling discoveries. Our tools, which form the digital arteries of VUMC, are either developed in‑house by our innovative product teams or selected from the most cutting‑edge solutions available in today’s ever‑changing marketplace. Our 500 colleagues provide ongoing support over each product’s entire lifespan, ensuring that the tools are meeting the evolving needs of the Medical Center’s 24,000 colleagues. Our solutions are driven by the incredible work and research of our colleagues throughout Vanderbilt and supported through a close partnership with VUMC Information Technology (VUMC IT). The strong collaboration among our teams means that VUMC can respond to clinical and operational issues with agility and innovation. Together, we ensure VUMC remains a leader in its pioneering use of healthcare information technology. Underscoring our entire department are our core values of accountability, transparency and execution, delivered with a strong Partner Promise.

Position Shift: Days

Our professional administrative functions include critical supporting roles in information technology and informatics, finance, administration, legal and community affairs, human resources, communications and marketing, development, facilities, and many more. At our growing health system, we support each other and encourage excellence among all who are part of our workforce. High‑achieving employees stay at Vanderbilt Health for professional growth, appreciation of benefits, and a sense of community and purpose.

Core Accountabilities

Organizational Impact: Executes job responsibilities with the understanding of how output would affect and impact other areas related to own job area/team with occasional guidance. Problem Solving/ Complexity of work: Analyzes moderately complex problems using technical experience and judgment. Breadth of Knowledge: Has expanded knowledge gained through experience within a professional area. Team Interaction: Provides informal guidance and support to team members.

Core Capabilities

Supporting Colleagues

• Develops Self and Others: Invests time, energy, and enthusiasm in developing self/others to help improve performance e and gain knowledge in new areas.
• Builds and Maintains Relationships: Maintains regular contact with key colleagues and stakeholders using formal and informal opportunities to expand and strengthen relationships.
• Communicates Effectively: Recognizes group interactions and modifies one's own communication style to suit different situations and audiences.

Delivering Excellent Services

• Serves Others with Compassion: Seeks to understand current and future needs of relevant stakeholders and customizes services to better address them.
• Solves Complex Problems: Approaches problems from different angles; Identifies new possibilities to interpret opportunities and develop concrete solutions.
• Offers Meaningful Advice and Support: Provides ongoing support and coaching in a constructive manner to increase employees' effectiveness.

Ensuring High Quality

• Performs Excellent Work: Engages regularly in formal and informal dialogue about quality; directly addresses quality issues promptly.
• Ensures Continuous Improvement: Applies various learning experiences by looking beyond symptoms to uncover underlying causes of problems and identifies ways to resolve them.
• Fulfills Safety and Regulatory Requirements: Understands all aspects of providing a safe environment and performs routine safety checks to prevent safety hazards from occurring.

Managing Resources Effectively

• Demonstrates Accountability: Demonstrates a sense of ownership, focusing on and driving critical issues to closure.
• Stewards Organizational Resources: Applies understanding of the departmental work to effectively manage resources for a department/area.
• Makes Data Driven Decisions: Demonstrates strong understanding of the information or data to identify and elevate opportunities.

Fostering Innovation

• Generates New Ideas: Proactively identifies new ideas/opportunities from multiple sources or methods to improve processes beyond conventional approaches.
• Applies Technology: Demonstrates an enthusiasm for learning new technologies, tools, and procedures to address short‑term challenges.
• Adapts to Change: Views difficult situations and/or problems as opportunities for improvement; actively embraces change instead of emphasizing negative elements.

Position Qualifications

Responsibilities: Certifications: Work Experience: Relevant Work Experience Experience Level: 2 years Education: Bachelor's

Benefits and EEO Statement

This role offers the opportunity to make a meaningful impact within Vanderbilt Health, supported by a comprehensive benefits package which may include health, disability, retirement and/or wellness offerings to enhance your well‑being and professional growth. Vanderbilt Health is committed to fostering an environment where everyone has the chance to thrive and is committed to the principles of equal opportunity. EOE/Vets/Disabled. PEOPLE ARE AT THE HEART OF ALL WE DO. Great health care takes great people.

Culture and Values

We’re looking for like‑minded individuals driven to make a difference. We invite you to explore careers at Vanderbilt Health, where we value collaboration, embrace continuous learning and foster an environment where everyone can thrive. We’re the largest private employer in Middle Tennessee, with a growing team and an expanding footprint across towns and communities throughout the region. We employ more than 43,000 people who work in inpatient and outpatient clinical care, research and graduate medical education. Our employees also serve in critical supporting roles in administration, information technology and informatics, finance, legal and community affairs, communications and marketing, fundraising, groundskeeping and facilities, and many other departments. Our growing academic health system has more than 2,100 licensed hospital beds at eight hospitals: Vanderbilt University Hospital Monroe Carell Jr. Children’s Hospital at Vanderbilt Vanderbilt Psychiatric Hospital Vanderbilt Stallworth Rehabilitation Hospital Vanderbilt Bedford Hospital Vanderbilt Clarksville Hospital Vanderbilt Tullahoma-Harton Hospital Vanderbilt Wilson County Hospital Vanderbilt Health is the Mid‑South's largest provider of specialty care, with hundreds of outpatient clinic and surgical locations throughout the region, and Tennessee’s only National Cancer Institute‑designated Comprehensive Cancer Center for adults and children. We are one of the nation’s busiest critical care centres, home to Middle Tennessee’s only Level 1 Trauma Center and Burn Center for adults and children, and Middle Tennessee’s only Level IV Neonatal Intensive Care Unit. We are the nation’s largest transplant centre, and last year we performed the most heart transplants than any centre worldwide. Vanderbilt Health is an epicenter for biomedical research, winning over $1billion in annual research awards from government, industry, foundations and donors. We are also a national leader in medical training and education, with the largest clinical training centre in the Mid‑South and the only training centre in Tennessee for many adult and pediatric specialties. We’re honored to be consistently considered among the nation’s best hospitals for quality, safety and patient satisfaction.

Accolades

Three of our hospitals — Vanderbilt University Hospital, Vanderbilt Psychiatric Hospital and Vanderbilt Wilson County Hospital — have been awarded a Five‑Star Quality Rating from Medicare.

Workforce Support and Growth

We support each other and encourage excellence among every member of our workforce. High‑achieving employees stay at Vanderbilt Health for professional growth opportunities, competitive compensation and benefits, and a sense of community and purpose. Join us in advancing health care.

Vision and Mission

Our vision: The world leader in advancing personalized health. Our mission: Personalizing the patient experience through our caring spirit and distinctive capabilities.