Environmental Systems Division Coordinator III

City-of-Portland,-Oregon

Portland (OR)

Hybrid

USD 78,000 - 105,000

Full time

8 days ago

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Benefits offered by this job

Language Pay Differential Eligibility

Job summary

The City of Portland is seeking a Data User & Analyst for the Transportation/ Environmental Systems Division to support sewer and stormwater inspection, cleaning, repair and utility locates work orders. You will coordinate priorities, track progress, and produce reports that inform maintenance decisions.

Reporting to the Maintenance Operations, you will handle data analysis, cross‑bureau coordination, and may supervise staff on programs and projects while ensuring timely responses to service

Qualifications

Knowledge of wastewater/stormwater operations
Experience using data to support decisions
Experience providing clear customer service and stakeholder communication
Experience using multiple databases and software for work orders/assets
Experience supervising or leading staff on programs/projects/functions

Responsibilities

Plan, prepare and distribute work for Sewer/Stormwater Cleaning, Inspection, Utility Locates & Repair
Review, develop and implement continual improvements
Perform research, respond and assess service requests
Review data from work performed to track performance and budget
Maintain databases, compliance records, and create regular reports on status, actions, trends
May supervise employees and may lead staff on assigned programs, projects, and functions
Intra-Bureau and Inter-Agency Coordination
Emergency Response related to weather events impacting system operations
Special Projects and Duties as assigned

Skills

Data analysis

Decision making

Organized

Flexible

Problem solving

Communication

Team player

Lead staff

Tools

MS Office 365

Maximo

Infor Hansen

Zendesk

TrackIT

Job description

Job Appointment: Full Time, Regular

Work Schedule: Monday - Friday, 6:00 AM - 3:00 PM. Alternate schedules may be available.

Work Location: Hybrid. This position reports to Maintenance Operations, 2929 N Kerby ave, Portland, OR 97227. Remote work must be performed within Oregon or Washington.

Language Pay Differential: This position may be eligible for Language Pay Differential for qualifying employees. For more information, click here.

Union Representation: Non-represented

Starting Pay: The City of Portland follows the Oregon Equal Pay Act. Your salary is determined based on the experience listed in your resume that is directly related and equivalent to the position for which you are applying.

About the position:

Under the direction of a PBOT-MO Environmental Systems Division (ESD) Manager II. The purpose of this position supports the coordination, prioritization, sequencing, and accomplishment reporting for sewer/stormwater inspection, cleaning, repair and utility locates work orders for sewer cleaning, associated with the maintenance and operations of the City of Portland Wastewater/Stormwater Collection System.

What you’ll get to do, examples of the work that this position would provide includes, but is not limited to the following:

Plan, prepare and distribute work for Sewer/Stormwater Cleaning, Inspection, Utility Locates & Repair.
Review, develop and implement continual improvements.
Perform research, respond and assess service requests.
Review data from work performed to track performance and budget.
Maintain databases, compliance records, and create regular reports on status, actions, trends.
May supervise employees and may lead staff on assigned programs, projects, and functions.
Intra-Bureau and Inter-Agency Coordination.
Emergency Response associated with weather events affecting system operations, as well as response to snow/ice events.
Special Projects and Duties as assigned.

Who you are:

Data User & Analyst: You are able to access key data, analysis the data, present in formats to support fact-based options for decision-making.
Decision Maker: You are a strong decision maker, able to arrive at independent decision to authorize and coordinate the prioritization of work.
Organized: You have a keen attention to detail, providing a high level of resource management while maintaining accurate records, an aptitude for continuous improvement, and your change management skills are strong.
Flexible: You’ve demonstrated the ability to maintain flexible, agile and calm in a high-paced environment that relies on quick and stable decision-making.
Problem Solver: You can identify problems early and value collaboration. You utilize active listening, effective communication and facilitation skills in working with others to find resolutions.
Authentic: You treat community members, co-workers, and employees with respect and are accountable.
Dedicated: Have a passion for public service and hold a high level of pride in making sure the projects, tasks, and emergencies are effectively and efficiently completed.
Manage projects and people: Experience supervising employees and/or lead staff on assigned programs, projects, and functions.
Team Player: An outgoing professional who values building trust, partnerships, and relationships to accomplish objectives more effectively for the team.

About the division/bureau: Transportation/Environmental Systems Division

The Environmental System Division (ESD) is part of Portland Bureau of Transportation Maintenance & Operations Group (PBOT-MO). ESD provides maintenance and operations activities to support the City of Portland’s Wastewater & Stormwater Collection System. ESD provides Stormwater/Sewer Cleaning, Inspection, Underground Utility Locates, and Sewer/Stormwater Repair maintenance activities via a ‘Cooperative Work Agreement’ to the Bureau of Environmental Services (BES), in support of the City of Portland’s federal and state permits protecting public health, safety and the environment, known as the ‘National Pollution Discharge Elimination System (NPDES)’ permit.

The Portland Bureau of Transportation is a community partner in shaping a livable city. We plan, build, manage, and maintain an effective and safe transportation system that provides people and businesses access and mobility. We keep Portland moving. For more information about the Portland Bureau of Transportation, please visit Transportation | Portland.gov.

The Portland Bureau of Transportation embraces diversity, models inclusivity, and promotes equity through its service delivery, internal operations, organizational culture, and in its work with partners and the community.

Applicants must demonstrate how their education, training, and experience meet each of the minimum qualifications listed below:

Knowledge of wastewater and stormwater collection systems operations, such as cleaning, inspection, repair and utility locates to support federal/state permit requirements.
Experience exercising independent judgement, problem-solving, and initiative within established procedures, guidelines and authority.
Experience providing responsive customer service and clear communication to a variety of technical and non-technical stakeholders with minimal supervision.
Experience utilizing multiple database systems and software systems, including standard business applications (MS Office 365 or other similar), specialized software for work order/asset management (Maximo, Infor (Hansen)) and on-line ticket reporting software (Zendesk, TrackIT).
Experience managing projects and people, including supervising employees or leading staff on assigned programs, projects or functions, and the ability to work effectively and respectfully within a diverse workforce while responding appropriately to questions and service requests.

Applicant must also possess: