Environmental Program Manager

Smartsuite; Newport Beach (CA); On-site; USD 110,000 - 160,000; Full time

Job summary

Capitolis seeks an Environmental Program Manager to lead energy, emissions, water and waste initiatives, aligning with ESG dashboards and regulatory requirements. You will coordinate data across sites, ensure permits are up to date, and drive continuous environmental improvements.

The role interfaces with the Sustainability Manager, ESG Analyst, EHS Manager and Facilities Director to ensure timely reporting and robust environmental performance.

Qualifications

• Manage energy, emissions, water and waste programs
• Monitor environmental metrics and threshold alerts
• Maintain environmental permits and compliance obligations
• Coordinate environmental data collection from sites
• Feed environmental results into ESG reporting
• Drive environmental improvement actions

Responsibilities

• Manage energy, emissions, water and waste programs
• Monitor environmental metrics and threshold alerts
• Maintain environmental permits and compliance obligations
• Coordinate environmental data collection from sites
• Feed environmental results into ESG reporting
• Drive environmental improvement actions

Job description

SmartSuite for the Environmental Program Manager

The Environmental Program Manager manages environmental initiatives such as energy efficiency, emissions tracking, waste reduction and resource utilization. They monitor environmental metrics, trigger reminders and alerts for updates and thresholds and feed results into ESG dashboards.

What you own

The Environmental Program Manager manages environmental initiatives such as energy efficiency, emissions tracking, waste reduction and resource utilization.

• Manage energy, emissions, water and waste programs


• Monitor environmental metrics and threshold alerts


• Maintain environmental permits and compliance obligations


• Coordinate environmental data collection from sites


• Feed environmental results into ESG reporting


• Drive environmental improvement actions

At a glance

The GRC processes this role owns, touches and depends on.

Owns

accountable for the process

ESG

Touches

contributes or approves

Compliance management

Reporting

Depends on

consumes its output

Policy management

Risk management

How the GRC processes connect

Three lines of defence set the frame; the chain shows where each process hands off to the next. Colours follow the Environmental Program Manager: navy is owned, blue is touched, grey is depended on.

1. First line The business and its control owners Run the processes, own the controls, fix the issues


2. Second line Risk, compliance and the domain programmes Set the frameworks, assess, monitor and advise


3. Third line Internal audit Independent assurance to the board and audit committee

Reporting lines

Who this role reports to, who reports to them, and the peers they work with most.

Reports to

Sustainability Manager

Works closely with

ESG Analyst

EHS Manager

Facilities Director

How SmartSuite supports the Environmental Program Manager

The Environmental Program Manager runs the energy, emissions, water and waste programs and answers to the Sustainability Manager and the ESG Program Director, to environmental regulators for permits and, through disclosure, to investors for the numbers. SmartSuite keeps metrics, calculations, permits and improvement actions in one place, so environmental results are evidenced before they reach the ESG dashboard.

Run the energy, emissions, water and waste programs

Energy efficiency, waste reduction and water projects are tracked as initiatives with owners, milestones and the metric each is meant to move, so you can show which programs delivered rather than which were planned.

Calculations kept with the metric

Emissions figures carry their activity data, factors and calculation records in ESG & Sustainability Management, so a GHG Protocol number can be traced back to its inputs when someone asks how it was derived.

Improvement actions with owners and dates

Environmental improvement actions live in Issues Management with owners, due dates and automated follow-up, so a finding from an audit or a threshold breach becomes work that is tracked to closure.

Work with sites, EHS, facilities and the ESG team

Shared records with the EHS Manager

Environmental incidents, spills and permit conditions logged by the EHS Manager in Environmental Health & Safety (EHS) are visible against your programs, so the environmental and safety sides of a site tell one story.

Facilities data from the people who hold it

The Facilities Director's meter readings, maintenance records and building projects feed your energy and water metrics through linked records, so the facilities view and the environmental view share the same numbers.

Metrics the ESG Analyst can aggregate

Your environmental metrics are structured so the ESG Analyst aggregates them with social and governance data without reformatting, and the Sustainability Manager sees progress against targets as you record it.

Prove environmental performance to the director and the disclosure

Environmental results mapped to ESRS E1 to E5

Your metrics are mapped to the frameworks the organization reports under, including ESRS E1 to E5, ISSB IFRS S2 and the GRI 300-series standards, so the ESG Reporting Manager picks them up without translation.

Assurance-ready history for every figure

Each metric's evidence, calculations and approvals are kept with full history, so when CSRD assurance or an EPA inspection asks for support the trail is already in the record rather than in someone's inbox.

Narratives drafted from the data

The AI Assistant in a SmartDoc field drafts environmental disclosures and program summaries from your recorded metrics and initiatives, so the write-up for the Sustainability Manager and the ESG Program Director starts from the numbers rather than a blank page.

ESG. Monitors energy use, emissions, waste and other environmental metrics with automated workflows, reminders and threshold notifications.

Compliance management. Tracks environmental permits and obligations with evidence and renewal dates.

Reporting. Feeds environmental results into ESG dashboards and reporting tools.

Products this role uses most

ESG & Sustainability Management

Track and report ESG performance with structured workflows, regulatory alignment, and real-time visibility into sustainability metrics and initiatives.

Environmental Health & Safety (EHS)

Manage incidents, inspections, and safety workflows in one platform with real-time visibility and structured processes to improve compliance and reduce risk.

Issues Management

Track and remediate issues across audits, risk, and compliance with structured workflows, clear ownership, and real-time visibility into resolution status.

Industry reference

ISO 14001:2015 provides the environmental management system, and the GHG Protocol defines the emissions accounting. Operating permits come from environmental regulators: the EPA and state agencies in the United States (Clean Air Act and Clean Water Act permits, RCRA hazardous waste rules) and the Environment Agency and equivalents in the UK and EU.

Disclosure frameworks consume the data: ESRS E1 to E5 under CSRD, ISSB IFRS S2 and GRI 300-series standards. Healthcare facilities manage medical and pharmaceutical waste rules; public bodies follow government environmental mandates; technology companies manage data-center energy, water and e-waste obligations; financial firms report mainly on operational footprint.

Related roles

Sustainability Manager

Explore Further

Guides and definitions from the GRC Knowledge Center and the What-is glossary, chosen for this role.

Frequently asked questions

The Environmental Program Manager manages the organization's environmental programs: energy efficiency, emissions tracking, water, waste reduction and resource utilization. They monitor environmental metrics and threshold alerts, maintain environmental permits and compliance obligations, coordinate data collection from sites, feed results into ESG reporting and drive improvement actions. ISO 14001 provides the management system and the GHG Protocol the emissions accounting, with permits coming from regulators such as the EPA or the Environment Agency depending on where the sites operate.

ESG & Sustainability Management monitors energy use, emissions, waste and other environmental metrics with automated workflows, reminders and threshold notifications, so sites are prompted to submit their readings on schedule and the Environmental Program Manager is alerted when a metric crosses a threshold rather than noticing at the quarterly review. Each metric has its history, so a site that is drifting from its target is visible early. The ESG Analyst works from the same series when analyzing trends.

SmartSuite tracks environmental permits and obligations with evidence and renewal dates, so each Clean Air Act, Clean Water Act or waste permit has its conditions, its evidence of compliance and its renewal date in one record. The Environmental Program Manager sees permits by site and renewal date, and the reminders mean a renewal is started in time rather than when the regulator writes. Environmental Health & Safety (EHS) holds the related site inspections, so a permit condition can be checked against inspection evidence.

The automated workflows and reminders in ESG & Sustainability Management ask each site for its readings on the program's schedule and record what has been submitted and what is outstanding, so the Environmental Program Manager is not chasing meter readings by email at period end. Site contacts and the Facilities Director submit into the same records, and gaps are visible as missing submissions rather than blank cells discovered later. The collected data carries its source, which assurance under CSRD or SB 253 will ask for.

SmartSuite feeds environmental results into the ESG dashboards and reporting tools the program uses, so the ESG Program Director and the Sustainability Manager see energy, emissions, water and waste performance from the same records the Environmental Program Manager maintains, without a separate submission. The ESG Analyst analyzes the same series, and the ESG Reporting Manager draws on them for ESRS E1 to E5 or GRI 300-series disclosures. Improvement actions raised from the results are tracked in Issues Management to closure.

The site list, the metrics each site reports with their units and schedule, the permit register with renewal dates and the current targets. From those, the collection reminders and threshold notifications can be set and the first period's readings collected in the system. Historical readings can be loaded to give the trend a baseline, but the program is useful from the first collection cycle. The EHS Manager and the Facilities Director usually share the site records, so one site list serves safety and environmental work.