Entry-Level Health Records Specialist

Transformcap; Sparta (TN); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

PTO

Health insurance

Vision plan

Dental plan

401k savings plan

Tuition assistance

Job summary

Datavant is seeking an entry-level team member to process medical record requests, ensuring accuracy and privacy under HIPAA. You will handle patient health information requests, maintain confidentiality, and operate facility software with attention to data security.

This role is onsite at Sparta, TN, offering full benefits and a clear path for growth. You will contribute to timely, accurate record processing while providing strong customer service and supporting daily office operations.

Qualifications

• Strong customer service and clerical skills.
• Proficient in Microsoft Office, including Word and Excel.
• Comfortable working in a high-volume production environment.
• Medical office experience preferred.
• Willingness to learn and grow within Datavant.

Responsibilities

• Receive and process requests for patient health information in accordance with Company and Facility policies and procedures.
• Maintain confidentiality and security with all privileged information.
• Maintain working knowledge of Company and facility software.
• Adhere to the Company's and Customer facilities Code of Conduct and policies.
• Inform manager of work, site difficulties, and/or fluctuating volumes.
• Assist with additional work duties or responsibilities as evident or required.
• Consistent application of medical privacy regulations to guard against unauthorized disclosure.
• Responsible for managing patient health records.
• Responsible for safeguarding patient records and ensuring compliance with HIPAA standards.
• Prepares new patient charts, gathering documents and information from paper sources and/or electronic health record.
• Ensures medical records are assembled in standard order and are accurate and complete.
• Creates digital images of paperwork to be stored in the electronic medical record.
• Responds to requests for patient records, both within the facility and by external sources, retrieving them and transmitting them appropriately.
• Answering of inbound/outbound calls.
• May assist with patient walk-ins.
• May assist with administrative duties such as handling faxes, opening mail, and data entry.
• Must meet productivity expectations as outlined at specific site.
• May schedules pick-ups.
• Other duties as assigned.

Skills

Customer service

Clerical skills

Microsoft Office

High-volume environment

Willingness to learn

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Datavant is seeking an entry-level team member to process medical record requests, ensuring accuracy and privacy under HIPAA. You will handle patient health information requests, maintain confidentiality, and operate facility software with attention to data security.

This role is onsite at Sparta, TN, offering full benefits and a clear path for growth. You will contribute to timely, accurate record processing while providing strong customer service and supporting daily office operations.