Entertainment Coordinator, Booking - Corporate Las Vegas

Tao Group Hospitality; Las Vegas (NV); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Coverage

401(k) Retirement Program withEmployer

Life and Disability Insurance Plans

Ancillary Insurance Plans

Employee Assistance Program

Fertility & Family Forming Support and

Pet Insurance

TAO Marketplace

Employee Discounts

Time off and much more!

Job summary

Tao Group Hospitality is seeking an Entertainment Coordinator, Booking to manage day-to-day contracting calendars for venues outside Las Vegas and coordinate with the Entertainment Department for Vegas shows.

Responsibilities include reviewing contracts, tracking invoices, coordinating schedules, advancing Tao Nightclub shows, and maintaining budgets and reporting related to engagements. This role requires strong communication and hospitality operations experience.

Qualifications

• Bachelor’s degree with emphasis in hospitality or equivalent.
• Minimum of three years industry experience preferred.
• Proficient in Windows Microsoft Office, POS systems, Oracle knowledge preferred.
• 21+ years of age.

Responsibilities

• Review and administer artist contracts for assigned venues, including NYC, Chicago, and Las Vegas.
• Maintain contract status grids and follow up with agencies on outstanding paperwork.
• Collect and track artist invoices and tax forms for New York and Chicago.
• Coordinate schedules and set times for local Las Vegas DJs.
• Review set time grids and flag discrepancies as needed. Ensure vendor agreements are in place for newly booked DJs.
• Maintain local Las Vegas calendar of all competition in the market.
• Maintain artist birthday calendar and distribute monthly updates to marketing department.
• Complete EONs for all Las Vegas venues, including artist hospitality, run of show details, liaison information, approved third-party vendor details, and assist with casino compliance.
• Serve as liaison for assigned shows.
• Monitor DJ communication and respond to questions through Signal as needed.
• Coordinate advancing for Tao Nightclub shows, including DJs and performers.
• Coordinate artist production, room requests, and transportation for Tao Nightclub shows.
• Review and approve Tao Nightclub advancing-related invoices, including ground transportation and hotel.
• Maintain declining budget for Tao Nightclub and provide additional budget support as needed.
• Make real-time spending approvals within assigned scope and use best judgment on additional expenses.
• Assist with additional tasks and projects as assigned.

Skills

Written and verbal communication

Problem solving

Team collaboration

Deadline orientation

Confidentiality

Education

Bachelor’s Degree in hospitality or related field

Three years industry experience preferred

Tools

Windows

Microsoft Office

POS systems

Oracle

Job description

Tao Group Hospitality offers competitive benefits for all full-time team members such as:

• Medical, Dental, and Vision Coverage
• 401(k) Retirement Program with Employer Match
• Life and Disability Insurance Plans
• Ancillary Insurance Plans
• Employee Assistance Program
• Fertility & Family Forming Support and Resources
• Pet Insurance
• TAO Marketplace
• Employee Discounts
• Time off and much more!

The role of Entertainment Coordinator, Booking will be responsible for managing the day-to-day contracting calendar for all venues in Tao Group portfolio outside of Las Vegas. The position will also work closely with the Entertainment Department to ensure all needs are met to successfully execute a DJ and/ or Artist performance at Las Vegas venues. The Entertainment Coordinator - Bookings will also be responsible for multiple aspects, including but not limited to, all administrative duties including confirmation procedures, accounting, managing budgets, guest accommodations and reporting related to the execution of the engagements.

ESSENTIAL FUNCTIONS OF THE POSITION INCLUDE, BUT ARE NOT LIMITED TO:

• Review and administer artist contracts for assigned venues, including NYC, Chicago, and Las Vegas
• Maintain contract status grids and follow up with agencies on outstanding paperwork
• Collect and track artist invoices and tax forms for New York and Chicago
• Coordinate schedules and set times for local Las Vegas DJs
• Review set time grids and flag discrepancies as neededEnsure vendor agreements are in place for newly booked DJs
• Maintain local Las Vegas calendar of all competition in the market
• Maintain artist birthday calendar and distribute monthly updates to marketing department
• Complete EONs for all Las Vegas venues, including artist hospitality, run of show details, liaison information, approved third-party vendor details, and assist with casino compliance
• Serve as liaison for assigned shows
• Monitor DJ communication and respond to questions through Signal as needed
• Coordinate advancing for Tao Nightclub shows, including DJs and performers
• Coordinate artist production, room requests, and transportation for Tao Nightclub shows
• Review and approve Tao Nightclub advancing-related invoices, including ground transportation and hotel
• Maintain declining budget for Tao Nightclub and provide additional budget support as needed
• Make real-time spending approvals within assigned scope and use best judgment on additional expenses
• Assist with additional tasks and projects as assigned

EDUCATION/WORKING KNOWLEDGE:

• Bachelor’s Degree with an emphasis in hospitality and/or equivalent combination of education and experience in a related field
• Minimum of three (3) years industry experience preferred
• Proficient in Windows Microsoft Office, POS systems, Oracle knowledge preferred
• 21+ years of age

SKILLS / PHYSICAL DEMANDS / WORK ENVIRONMENT / SCHEDULE

The work environment characteristics and/or physical demands described here are representative of those a Team Member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions

• Ability to write, read, and verbally communicate
• Must have strong problem-solving skills
• Excellent written and verbal communication skills required
• Ability to work under pressure and meet deadlines
• Must have good positive energy throughout the day
• Must be able to read the computer monitors and print legibly
• Must be able to sit and/or stand for extended periods of time
• Must be able to move quickly through work and set the pace in the office
• Must be able to push and lift up to 25 lbs. with or without assistance
• Small to Medium office environment
• Office, Casino, Nightclub, Bar, Lounge, and/or Restaurant working environment
• 5-25% Local Travel (United States)
• Work in an environment that is subject to varying levels of noise, crowds, and smoke, the severity of which depends upon the guest volume
• May work extended hours irregular shifts, evening and/or weekend shifts, and holiday work may be required
• Maintain a professional, neat, and well-groomed appearance adhering to Company standards
• Must be effective as part of a team; ability to interact with internal and external customers, managers, and co-workers in a professional, courteous manner
• Ability to maintain a high level of confidentiality
• Ability to handle a fast-paced, busy, and somewhat stressful environment