Entertainment Coordinator

NBCUniversal; Los Angeles (CA); Hybrid; USD 50,000 - 60,000; Full time

Benefits offered by this job

Medical, dental and vision insurance

401(k)

Paid leave

Tuition reimbursement

Job summary

NBCUniversal in Los Angeles is seeking an Entertainment Coordinator to provide administrative support to multiple executives overseeing unscripted content development. This role serves as a department liaison with internal divisions and external business and creative partners.

Responsibilities include managing heavy phones, calendars, pitch logs, travel, guest lists, and decks; tracking pitches and master production calendars; coordinating with talent, agents, producers, and production

Qualifications

• 2+ years of administrative experience in the entertainment industry.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and communication skills.

Responsibilities

• Manage heavy phones, calendar, and contacts for executives.
• Maintain pitch logs and handle development research.
• Manage expenses and coordinate travel.
• Own guest lists for NBC show tapings.
• Build out decks for internal and external meetings.
• Track pitches, status updates, and deadlines.
• Track multiple productions and manage the master production calendar.
• Interface with executives, agents, producers, and talent with professionalism.
• Share creative input and participate in development and production processes.
• Complete other development and administrative duties as assigned.

Skills

Administrative experience

Microsoft Office

Tools

Canva

AI platforms

Job description

Company Description

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

Universal Television Entertainment is responsible for world-class television entertainment. The division programs and markets content acrossleading entertainment brandsBravo, NBC and Peacock, and produces over 3,000 hours of television annually through Universal Studio Group, the studio business comprised of Universal Television, UCP, Universal International Studios and Universal Television Alternative Studio. Together, these teams align NBCUniversal’s content and production expertise to inspire global audiences with television that entertains and shapes culture.

Job Description

The Entertainment Coordinator will provide administrative support to multiple executives who oversee the programming and development of unscripted content for NBC. This individual will serve as a department liaison by communicating with internal divisions, as well as with the external business and creative community.

Responsibilities:

• Manage heavy phones, calendar, and contacts for executives
• Maintain pitch logs and handle development research
• Manage expenses and coordinate travel
• Own guest lists for various NBC show tapings
• Build out decks to be used for both internal and external meetings
• Track internal documents (i.e. status of pitches, what has been passed on, what the team is acquiring), proactively staying on top of deadlines
• Track multiple productions and manage the master production calendar
• Interface with creative executives, agents, producers, production companies, and talent on a regular basis, always ensuring professionalism and great customer service
• Share creative insight and voice opinions on projects, gaining exposure and immersion across the full development and production process
• Complete other development and administrative duties as assigned

Qualifications

Basic Requirements:

• 2+ years of administrative experience in the entertainment industry
• Working knowledge of Microsoft Office including Word, Excel, PowerPoint, and Outlook

Desired Characteristics:

• A highly creative individual with strong interest in reality competition programming and production
• Working experience at a network, agency, and/or production company/office preferred
• Previous experience managing an executive-level desk/office in fast-paced environment preferred
• Working experience with Canva and AI platforms
• Utmost confidentiality and discretion needed
• Ability to anticipate the needs of the executives/team
• Detail-oriented with excellent organizational, communication, and multi-tasking skills
• Personable with the ability to interface with the creative community and all levels of NBCUniversal staff
• Ability to work well with others and collaborate across the organization to achieve goals, exercising professionalism
• Open and flexible to work outside standard business hours

Additional Requirements:

• Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $50,000 - $60,000

Additional Information

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [e-mail].