Ensemble Coordinator

Colburn School; Los Angeles (CA); On-site; USD 34,440 - 38,572; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

403(b) retirement plan with employer匹?

Job summary

The Colburn School is seeking a Coordinator for chamber music programs in the Conservatory, Music Academy, and CSPA. The role manages administration of Colburn Chamber Players and provides support for Brass Ensemble and other ensembles, with a Tue–Sat schedule and potential Sundays due to the academic year.

Ideal candidates will have strong communication, organization, and writing skills, along with music background. This is a full-time, onsite role with 37.5 hours weekly.

Qualifications

• Degree in music, or equivalent, and substantial orchestral and chamber music performance experience.
• Excellent communication and interpersonal skills (verbal and written).
• Bibliographic/musical knowledge of European languages.

Responsibilities

• Oversee the administration and operations for chamber music in the Conservatory, Music Academy and CSPA.
• Coordinate annual placement auditions and faculty meetings to establish groups, repertoire, and coaching assignments.
• Liaise with the Production staff to arrange and provide administrative oversight for rehearsal and performance details.
• Facilitate verbal and written communication between Chamber Music faculty, students, and staff regarding rehearsal schedules and performances.
• Act as a point-person for backstage logistics needs for both on and off-campus performances and events.
• Create and proofread programs, rosters, and written correspondence for clarity and accuracy.
• Maintain a chamber music email account for each unit.
• Oversee all operational aspects of Colburn Chamber Players with 4 to 5 performances yearly.
• Curate, process, and disburse performance materials.
• Coordinate with Artistic Administration for guest artists.
• Create rehearsal and coaching schedules in coordination with faculty, guest artists, student performers, and internal teams.
• Communicate all logistical needs to Production and attend performances as staff support.
• Assist Conservatory Brass faculty with administrative aspects of the Brass Ensemble.

Skills

Communication skills

Written communication

Organizational skills

Attention to detail

Interpersonal skills

Office software

Music background

Ability to lift 40-50 pounds

Education

Degree in music

Tools

Dorico

OPAS

ArtsVision

Job description

This is a full-time salaried position requiring an average of 37.5 hrs/wk in a 12 month calendar, with a Tuesday – Saturday work schedule. Because of the academic year and performance calendar, there will necessarily be a seasonal variance in the number of hours in any given week, which may include Sundays. The Coordinator will work closely with the chamber music programs in the Conservatory, Music Academy, and Community School of Performing Arts (CSPA), assisting the Professor of Chamber Music in the Conservatory, Director of the Music Academy, and Chair of the Ed and Mari Edelman Chamber Music Institute in the CSPA in the administrative functions associated with their chamber music programs. The Coordinator will function as the main administrator for the Conservatory’s chamber series, Colburn Chamber Players. This role will also provide additional support in other Performance Activities areas, including the Conservatory Brass Ensemble and other small-to-mid-sized ensembles as needed, and summer programs as assigned. The ideal candidate for this role has excellent communication and writing skills, an eye for detail, and strong organizational skills.

Essential Duties and Responsibilities:

• Oversee the administration and operations for chamber music in the Conservatory, Music Academy and CSPA
• Coordinate annual placement auditions and faculty meetings to establish groups, repertoire, and coaching assignments
• Liaise with the Production staff to arrange, solidify all related details, and provide administrative oversight for rehearsal and performance dates, times and spaces in a timely and organized fashion.
• Facilitate verbal and written communication between Chamber Music faculty, students, and staff regarding rehearsal schedules & performances, scheduling changes, additional coaching requests, and absences
• Act as a point-person for backstage logistics needs (personnel, program information, and production), for both on and off-campus performances and events
• Create and proofread programs, rosters, and written correspondence for clarity and accuracy
• Maintain a chamber music email account for each unit
• Oversee all operational aspects of the Conservatory’s Colburn Chamber Players, with 4 to 5 performances each year
• Curate, process, and disburse performance materials
• Coordinate with Artistic Administration for any guest artists
• Create rehearsal and coaching schedules in coordination with faculty, guest artists, student performers, and internal teams
• Communicate all logistical needs to Production and attend all performances as staff support
• Assist Conservatory Brass faculty with the administrative aspects of the Brass Ensemble, which performs oncer per semester
• Curate, process, and disburse performance materials
• Create rehearsal and coaching schedules in coordination with faculty, student performers, and internal teams
• Communicate all logistical needs to Production and attend all performances as staff support
• Perform other related duties as needed.

QUALIFICATIONS:

• Relevant work experience as ensemble manager (or other arts administration) preferred, but not required
• Degree in music, or equivalent, and substantial orchestral and chamber music performance experience
• Comprehensive knowledge of music history, theory, orchestration, orchestral and chamber music repertoire, and performance practice traditions. Some knowledge of music publishing, licensing, and current copyright law would be welcomed.
• Excellent communication and interpersonal skills (verbal and written)
• Bibliographic/musical knowledge of European languages
• Facility with office software (Microsoft Office suite) including word processing, spreadsheet, database, and Internet applications.
• Knowledge of music notation and/or orchestra management software (Dorico, OPAS, ArtsVision) would be welcomed.

Other skills, abilities and requirements:

• Strong organizational skills, with great attention to detail
• Ability to work collaboratively and independently on multi-faceted projects
• Ability to work evenings and weekends
• Ability to maintain a professional demeanor and maintain professional relationships with all school constituencies
• Ability to lift 40-50 pounds comfortably and adjust piano placement in rehearsal and performance spaces

ESSENTIAL FUNCTIONS:

Physical:

Must be able to see, hear, feel, and use hands to type and grasp objects with fingers. Primarily sedentary with intermittent standing, walking, bending, and stooping; occasional lifting and carrying of objects weighing 50 pounds or less; light to heavy repetitive use of hands, wrists and forearms while working on a computer.

Emotional:

Ability to develop and maintain effective working relationships involving interactions and communications personally, by phone and in writing with a variety of individuals and/or groups of individuals from diverse backgrounds on a regular, on-going basis; ability to concentrate on detailed tasks for extended periods of time and/or intermittently while attending to other responsibilities; ability to work effectively under pressure on multiple tasks concurrently while meeting established deadlines and changing priorities.

Working Conditions:

Primarily indoor office environment; frequent contact with and interruptions by individuals in person or by phone.

ABOUT THE COLBURN SCHOOL

The Colburn School is a world-renowned performing arts institution located in the heart of downtown Los Angeles. Its mission is to provide the highest quality performing arts education at all levels of development in music and dance, and to foster a vibrant community through a wide range of performances, events, and educational activities.

The Colburn School trains students, from beginners to those about to embark on professional careers. Each year, more than 2,000 students from around the world come to Colburn to benefit from the renowned faculty, exceptional facilities, and focus on excellence that unites the community.

The academic units of the school provide a complete spectrum of music and dance education:

Conservatory of Music - The diploma- and degree-granting Conservatory of Music is distinguished by a unique all-scholarship model, renowned faculty, and outstanding performance opportunities. It prepares the highest level of collegiate musicians for professional careers.

The Music Academy is a highly selective training program for gifted young pre-collegiate musicians, designed to prepare students for conservatory study and performing careers at the highest levels of achievement. This residential program balances performance, musical instruction, and academics.

The Community School of Performing Arts welcomes students of all ages, from seven months old to adults. It offers over 120 classes each year in orchestral instruments, piano, guitar, voice, jazz, music theory, drama, and ensembles including orchestra, choir, and chamber music.

The Trudl Zipper Dance Institute develops performers of all levels, from the pre-professional ballet program in the Dance Academy to beginners starting in Youth Dance. Students of all levels receive training in ballet, tap, and modern genres as part of a comprehensive dance education.

Center for Innovation and Community Impact was created to empower the musical and dance leaders of tomorrow by nurturing students’ passion and ability to serve their communities, preparing them for sustainable careers, and embracing the development of innovative ideas. The Colburn School partners with 15 Los Angeles Unified School District schools, 13 of which receive Title I funding, to provide interactive and engaging concerts and instructional sessions to 5,000 students every year.

COMPENSATION AND BENEFITS

This is a full-time, non-exempt, onsite position with a regular working schedule of 37.5 hours per week Monday – Friday, 9:00 am – 5:00 pm. The pay range is $25/hr - $28/hr depending on skills, experience, and ability level. The Colburn School offers excellent benefits including medical, dental and vision insurance plans; Long Term Disability, Short Term Disability and Life Insurance plans; paid sick leave and vacation; a 403(b)-retirement plan with a generous employer matching contribution.