Enrollment Services Program Associate

Ember Education; San Jose (CA); On-site; USD 39,950 - 42,705; Full time

Job summary

San Joaquin Valley College Inc. seeks an Admissions Advisor to engage prospective students and promote programs under the Enrollment Services Director. You will present the benefits of education, conduct tours, schedule exams, and coordinate open houses to drive applicant conversion.

The role requires evening availability for workshops and some weekend seminars. Prior associate degree and comfort with MS Office and student-record software are needed to ensure accurate processing and follow-up

Qualifications

• Education: Associate’s Degree; recognized by U.S. accrediting agencies.
• Language Skills: read/write simple instructions; present information to applicants and employees.
• Mathematical Skills: add, subtract, multiply, divide, percentages and ratios.
• Reasoning Ability: apply common sense instructions to problems with variables.
• Computer Skills: MS Office, Word, Excel, Access, Outlook; proprietary student records software.
• Other Qualifications: available evenings for workshops and some weekends for seminars.

Responsibilities

• Meet start goals for linear start programs.
• Respond to all inquiries for assigned linear programs.
• Schedule appointments with prospective students.
• Make program presentations to prospective students.
• Give tours of the college to prospects.
• Schedule placement exams and discuss scores with applicants.
• Schedule interviews with Program Director; refer to financial services.
• Follow up by phone and correspondence for events; orientation, start date, uniforms, supplies.
• Coordinate and attend all linear program open houses.
• Attend all Advisory Board meetings.
• Develop leads to supplement marketing.
• Perform other duties as assigned.

Skills

Communication

Adaptability

Integrity

Organization

Professionalism

Customer Focus

Deliver Results

Education

Associate’s Degree

Tools

Microsoft Office Suite

Proprietary student records software

Excel

Job description

Description

Summary: In relation to contributing to SJVC’s mission and goals, under the direct supervision of the Enrollment Services Director a Linear Program Admissions Advisor must be able to sell prospective students on themselves and the benefits of an education by presenting them a brighter, more promising future.

Compensation: The starting pay range for this position is $29.00 - $31.00 per hour.

Essential Duties and Responsibilities

• Meet start goals for linear start programs
• Respond to all incoming inquiries for assigned linear programs
• Schedule appointments with prospective students
• Makes program presentations to prospective students
• Gives prospective students a tour of the college
• Schedules placement exams and discusses impact of scores with applicants
• Schedule prospective students for Program Director interviewsRefers applicants to financial services
• Follows up by telephone and correspondence for open houses, orientation, start date, uniform and supplies
• Coordinate and attend all linear program open houses
• Attend all Advisory Board meetings
• Develop leads to supplement general marketing
• Performs other duties as assigned

Supervisory Responsibilities: This job has no supervisory responsibilities.

Competency: To perform the job successfully, an individual should demonstrate the following competencies:

• Adaptability – Responds to change with a willingness and ability to learn new ways of working. Adapts approach and demeanor in real time to match the shifting demands of different situations.
• Communication – Develops and delivers communication that conveys a clear understanding of the unique needs of different audiences. Listens to others and allows them to make their point.
• Integrity & Ethics – Demonstrates personal integrity; serves as a positive example of why others should trust the motives of the organization; views self as a reflection of the organization by following through on commitments and accepting ownership of mistakes; treats people with respect; keeps commitments; inspires the trust of others and upholds organizational values.
• Organization Support – Supports organization’s goals and values. Is keenly aware of the time frame in which tasks or projects need to be done; accepts and mirrors the level of urgency conveyed by the manager or customer being served; puts first priority on the needs of the organization or the needs of its customers. Fosters collaboration and teamwork across the Institution.
• Professionalism – Approaches others in a tactful manner; reacts well under pressure; treats others with respect and consideration regardless of their status or position; accepts responsibility for own actions; follows through on commitments.
• Customer Focus – Personally, demonstrates that external or internal customers are a high priority. Identifies and understands customer needs and impresses customers with exceptional service.
• Deliver Results - Consistently achieves results within established timelines and shows resilience when faced with obstacles.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Education and/or Experience: Associate’s Degree and related work experience. Required degree(s) must be from institutions accredited by recognized U.S. accrediting agencies. Degrees from non-U.S. institutions are recognized only if equivalence has been established and provided.
• Language Skills: Ability to read and comprehend simple instructions; short correspondence, and memos; ability to write simple correspondence; ability to affectively present information in one‑on‑one and small group situations to applicants and employees.
• Mathematical Skills: Ability to add and subtract, multiply and divide, calculate percentages and ratios.
• Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form; ability to deal with problems involving several concrete variables in standardized situations.
• Computer Skills: Knowledge of Microsoft Office, Word, Excel, Access and Outlook; and mastery of proprietary software used to maintain student records.
• Other Qualifications: Must be available evenings for workshops and some weekends for seminars.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and reach with hands and arms; talk and hear. The employee is frequently required to sit, stand and/or walk. The employee is occasionally required to climb or balance; stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds.

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

All qualified applications with arrest or conviction records will be considered for employment. To ensure the safety and integrity of our operations, it is imperative that a review of all applicants’ criminal history is conducted. Failure to do so poses a significant risk to the Employer, potentially compromising both business operations and the organization’s reputation.

As part of our standard hiring process, all candidates offered a position at San Joaquin Valley College Inc. will undergo a thorough background screening. This includes education verification, county and national criminal background checks, a motor vehicle report, and social security number trace/verification along with an address history search. Depending on the specific position, additional requirements may apply, such as drug testing, a Fraud and Abuse Control Information System check, and verification for access to the National Student Loan Database System.

Equal Opportunity Employer

This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.