Enrollment Operations Coordinator

Methodist College; Omaha (NE); On-site; USD 42,000 - 64,000; Full time

Job summary

Nebraska Methodist College in Omaha seeks an Enrollment Operations Coordinator to support admissions and enrollment data management. The role coordinates front office processes, handles applications, decisions, and reporting, and leads back-office operations within Enrollment Services.

Under supervision, you will manage complex data entry, maintain student records, and assist with recruitment events. A Associate Degree is required, with 3–5 years of similar experience preferred.

Qualifications

• Associate degree required; combination of education and experience considered.
• 3–5 years of administrative support experience expected.
• Strong organizational, proofreading, and communication abilities.

Responsibilities

• Oversee day-to-day enrollment office operations and applicant materials.
• Lead back-office admissions tasks and database processes.
• Maintain efficient workflows and accurate data processing.
• Update demographics and process name changes.
• Ensure confidentiality and accuracy of stored data across systems.
• Manage transfer credit communications and decision letters.
• Run application-to-decision processes and notification.
• Coordinate data analytics and weekly enrollment reports.
• Handle data entry in Jenzabar J1 and Salesforce JRM.
• Process application materials including essays and transcripts.
• Serve as budget manager for Enrollment Services and reconcile statements.
• Coordinate campus events and special enrollment projects.
• Perform additional duties as assigned.

Skills

Organizational skills

Microsoft Office

Communication

Detail-oriented

Customer service

Teamwork

Education

Associate Degree

Bachelor’s degree preferred

Tools

Jenzabar J1

Salesforce JRM

Job description

## Enrollment Operations CoordinatorApplylocations: Methodist College - Omaha, NEtime type: Full timeposted on: Posted Yesterdayjob requisition id: JR115707**Why work for Nebraska Methodist College:** Nebraska Methodist College, located in Omaha, Nebraska, is an accredited, private, not-for-profit nursing and healthcare college. It's where students live with meaning and discover what they want to give back to the world while thriving in a close-knit, caring community established in 1891. With an enrollment of over 1,100 students, NMC is small enough to truly care about each student and large enough to provide outstanding undergraduate, graduate and certificate programs in nursing and allied health.NMC students experience a holistic culture of caring while mastering the art and science of healthcare. They gain the skills and experience needed to become outstanding contributors to society through service-learning experiences, community-based education, and leadership development integrated throughout the curriculum.**OUR MISSION**As a health professions institution, we provide educational experiences for the development of individuals in order that they may positively influence the health and well-being of the community. We encourage applications from qualified individuals representing all backgrounds who identify with our mission. Candidates are encouraged to familiarize themselves with Nebraska Methodist College at https://www.methodistcollege.edu/about”By joining Nebraska Methodist College, you become part of a larger community. With Nebraska Methodist Health System, we focus on providing exceptional care to the communities we serve and people we employ. We call it The Meaning of Care – a culture that has and will continue to set us apart. It’s helping families grow by making each delivery special, conveying a difficult diagnosis with a compassionate touch, going above and beyond for a patient’s needs, or giving a high five when a patient beats a disease or conquers a personal health challenge. We offer competitive pay, excellent benefits and a great work environment where all employees are valued! Most importantly, our employees are part of a team that makes a real difference in the communities we live and work in.**Job Summary:**Location: Nebraska Methodist College Address: 720 N. 87th St. - Omaha, NE Work Schedule: Full time, Mon - Fri Under general supervision, performs complex and technical duties in support of official student recordkeeping related to admissions; performs complex data entry, tracking and reporting processes; resolves student enrollment issues and discrepancies in student records; performs application and enrollment duties for nonstandard programs requiring manual processes; provides lead-level direction to lower-level Admissions and Records employees; and performs related duties as assigned. Position will coordinate front office processes and projects.**Responsibilities:**# **Essential Job Functions****Office Operations:**1. Manage day-to-day operations including online applications, processing of applicant materials, issuing admissions decisions, deferrals, cancellations, reactivations, and other processes.2. Serves as lead technical Admissions & Records resource, coordinating the back office operations and database processes.3. Maintains efficient departmental workflow and accurate data processing.4. Process student name requests and updates demographic information.5. Interacts with a variety of databases, ensuring confidentiality and accuracy of all stored data6. Process decision letters and transfer credit communication7. Run the application operations process from application creation to decision notification8. Manage the data analytics and reporting needs throughout the admissions cycle. Creating and maintaining enrollment weekly reports.9. Perform data entry and provide student record maintenance using the college's student information system (Jenzabar- J1) and CRM system (salesforce-JRM).10. Receives and processes application materials- including essays, resumes, and incoming high school and college transcripts11. Serve as budget manager for the Office of Enrollment Services, reconciling monthly credit card statement and tracking expenses.12. Coordinates special arrangements for campus events coordinated by Enrollment Services13. Special projects and temporary duties as assigned.**Customer Service:**1. Provide excellent customer service to guests and prospective students.2. Staff and organize Enrollment Services Welcome Desk and front office as needed.3. Answer and route front office phone and email**Schedule:**Full time, Mon - Fri**Job Description:**# **Job Requirements****Education*** Associate Degree required, or a combination of education and experience from which comparable knowledge and skills are required.* Bachelor’s degree preferred.**Experience*** At least 3-5 years administrative support experience required.**License/Certifications*** N/A**Skills/Knowledge/Abilities*** Strong organizational skills.* Expertise in Microsoft Office software (Word, PowerPoint, Excel, Outlook).* Excellent organization skills, high attention to detail, and strong proofreading and editing skills.* Excellent communication, interpersonal skills, customer service skills, and critical thinking ability.* Ability to work on multiple projects simultaneously.* Able to work independently or on a team with minimal supervision.* Proficiency for learning new computer software quickly. Skilled in information technology to include computers, voice mail, e-mail, fax, and Internet.* High level of confidentiality and discretion in working with proprietary and sensitive data.* Ability to work occasional night and weekend hours to assist with recruitment events.# **Physical Requirements****Weight Demands*** Sedentary Work - Exerting up to 10 pounds of force. Sitting most of the time. Walking and standing are requried only occasionally.**Physical Activity*** Occasionally Performed (1%-33%): + Climbing + Crawling + Crouching + Distinguish colors + Kneeling + Lifting + Pulling/Pushing + Stooping/bending + Twisting* Frequently Performed (34%-66%): + Balancing + Carrying + Sitting + Standing + Walking* Constantly Performed (67%-100%): + Grasping + Hearing + Keyboarding/typing + Reaching + Repetitive Motions + Speaking + Talking + Visual/see**Job Hazards*** Not Related: + Biological agents (primary air born and blood born viruses) (Jobs with Patient contact) (BBF) + Physical hazards (noise, temperature, lighting, wet floors, outdoors, sharps) (more than ordinary office environment) + Equipment/Machinery/Tools + Explosives (pressurized gas) + Electrical Shock/Static + Radiation Alpha, Beta and Gamma (particles such as X-ray, Cat Scan, Gamma Knife, etc) + Radiation Non-Ionizing (Ultraviolet, visible light, infrared and microwaves that causes injuries to tissue or thermal or photochemical means)* Rare (1-33%): + Chemical agents (Toxic, Corrosive, Flammable, Latex) + Mechanical moving parts/vibrations* Constantly (67%-100%): + Normal office environment