Enrollment & Attendance Assistant

Young World Physical Education

Oregon (WI)

On-site

USD 37,000 - 65,000

Part time

10 days ago

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Job summary

Evergreen Virtual Academy (EVA) is a public charter school providing K–12 education in a fully virtual environment across Oregon. The Enrollment & Attendance Assistant supports attendance monitoring, enrollment processes, and family outreach to promote student success, collaborating closely with the enrollment and compliance team.

The role requires strong data entry, communication, and organization, with duties spanning registration, reporting, and outreach.

Qualifications

Associate degree or equivalent; three years of related experience or training.
Bachelor’s degree preferred.
Ability to clear required background check.
Experience working in virtual schools or online settings preferred.

Responsibilities

Monitor student attendance and enrollment processes.
Assist with compliance reporting and family outreach initiatives.
Coordinate with enrollment and compliance teams to ensure accurate data.
Support registration and retention efforts during the school year.

Skills

Communication skills

Data entry

Multitasking

Team collaboration

Education

Associate’s degree or equivalent

Bachelor’s degree preferred

Tools

O365

ParentSquare

ParentVUE

Zoom

Canvas

Word processing

Spreadsheet

Job description

Enrollment & Attendance Assistant

EVERGREEN VIRTUAL ACADEMY Evergreen Virtual Academy - Remote - n/a, Oregon Open in Google Maps

This job is also posted in EVERGREEN VIRTUAL ACADEMY

Job Details

Job ID: 5880594

Application Deadline: Aug 22, 2026 11:59 PM (Pacific Standard Time)

Posted: Aug 11, 2026 7:00 AM (UTC)

Starting Date: Immediately

Job Description

Classification : Classified

FSLA Status : Non-Exempt

Employment Type: At Will

Salary : $37,000-$65,000

Schedule : Part-time/Full-Time

Location : Remote

Reports to : Enrollment & Engagement Manager

Contract: 12 months

Bargaining Unit : No

Employment Agreement Date: 07/01/2026-06/30/2027

Overview

Evergreen Virtual Academy (EVA) is an independently managed, public charter school for kindergarten through 12th grade students in Oregon. When you join the team at EVA, you join a team of dedicated professionals working all over the state in a virtual environment to ensure the success of our families and students meet their educational needs and goals. EVA is authorized by the North Bend School District and accredited through Cognia.

Job Summary

The Enrollment & Attendance Assistant supports student attendance monitoring, enrollment processes, compliance reporting, and family outreach initiatives to promote student success . This role collaborat es closely with the enrollment and compliance team members.

Essential Duties, Responsibilities, and Abilities

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Clerical/Administrative Duties:

Supports trackinggeneralattendanceofstudentsincludingstart dates,truancy, excused absences,andwithdrawalsdaily
Including other limited reporting:onboarding,last login, district partner, related service, life skills, and other reporting as requested
Supports datacollectionformonthly, quarterly, and yearlyreportsonstudentattendanceas needed.
SupportFree and Reduced lunch outreach and data trackingas needed.
Supportscommunicationbetweentheschoolanddistrictsrelatedtostudentenrollmentsandwithdrawals.
Supportsschoolregistration aswellasend-of-yearreclamationeffortsas needed.
Supportsstudenttransfers;bothincomingandoutgoingas needed.
Supportstracking ofcappeddistrictsaswellasfollowinguponenrollmentappeals received from the Oregon Department of Educationas needed.
Receivesandrespondstoincomingcalls,messages,and/oremailsto students, families, and staff.
Enterdataand notesinto theonlinestudentinformationsystemas needed.
Communicatesappropriateinformationtothe EVA ComplianceOfficer forproperupdatingofstatereportingsystems.
Contactlocalschoolsorschooldistrictsto obtain verificationofstudentenrollmentas needed.
Demonstratesathoroughunderstandingofthewithdrawaland truancyprocesses.
Compiles andmaintainsall EVA pathwayattendance weekly.
Supportsattendance campaigns throughout the school year including event planning,promotion, student awards, and data tracking.
Hosts online information sessions as needed for prospective students/families/learning coaches.
Point of contact for prospective families.
Reach out to prospective students/families to answer questions about the school programs EVA offers.
Participates and contributes to enrollment meetings.
Assistswith re-registration and retention efforts during the school year.
Assists with in-year and summer marketing events to increase outreach and potential enrollment as needed.
Attends staff meetings and participates in school sponsored Professional Development activities as requested by supervisor .
Utilizes multiple platforms for communication with students/families (O365, ParentSquare , ParentVUE , StudentVUE , Zoom, email, Canvas, etc.)
Utilizesavarietyofwordprocessing,database,presentation,webpage,spreadsheet,email, internet, intranet, and other software and tools.
Otherrelated dutiesasassigned.

Communication and Relationship Building:

Maintainspositiverapportwith familiesandstudentstheyaid.
Workscollaboratively withotherstaffmembersacrossgradelevelsanddepartments.
Respondstostudents,parents,and colleaguesinatimelymanner.
Respondsandworkswithotherschools,districts,andgovernmentagencies.
FulfillsmandatoryreportingrequirementsandfollowsFERPAguidelines.

Other Essential Skills and Functions:

Displayscourtesyandsensitivityevenindifficultoremotionalsituations.
Identifiesand resolvesproblemsinatimelymanner.
Gatherisanalyzeinformationskillfully.
Treatspeoplewith respectandinspiresthetrustofothers.
Workswithintegrityandacceptscriticismandfeedback.
Adaptstochangesin theworkenvironment.
Balancesteamandindividualresponsibilities.
Exhibitsobjectivityandopennesstoothers'views.
Completesadministrativetaskscorrectlyandontime.
Followspoliciesandprocedureswithfidelity.
Supportsorganization’sgoalsandvalues.

Supervisory Responsibilities

None

Qualifications

Minimum Required Qualifications:

Associate’sdegree(AA)orequivalentAND
Threeyearsofrelated experienceand/ortrainingOR
Equivalentcombinationofeducation/trainingandexperience
Abilitytoclearrequiredbackgroundcheck

Certificates and Licenses

Nonerequired

Other Desired Qualifications

Bachelor’sdegree(BA/BS)preferred
Experienceworkinginschools,charterschools,and/orschooldistricts.
Experienceworking invirtualschoolsoronlinebusinesssettings.

Physical/Mental Demands

The employee is required to possess excellent communication skills, both written and oral. Human relations and communication skills are necessary to handle frequent personal and telephone inquiries received from students/families, administrators, teachers, classified employees, and others. Work requests are often received which require immediate attention setting up conflicting priorities for timely response. Sound judgment and a pleasant attitude are required in stressful situations. The employee needs to be able to lift/move/carry materials, equipment, or boxes weighing up to 30 pounds.

Position Type

Position Type: Part Time

Salary: $37,000 to $65,000 Per Year

Job Requirements