Engineering Services Manager

City of Edina; Minneapolis (MN); On-site; USD 120,000 - 180,000; Full time

Job summary

City of Edina is seeking an Engineering Services Manager to assist the Public Works Director and City Engineer, overseeing design and administration of municipal projects and utility operations. The role includes supervision of staff and coordination with regulatory agencies, with focus on environmental, water, sewer, and streets projects.

The position requires a Bachelor’s in Engineering, PE license in Minnesota, and at least five years in municipal engineering, plus a valid driver's license.

Qualifications

• Bachelor’s degree in Engineering and PE registration in Minnesota.
• At least five years of municipal engineering experience.
• Valid driver’s license.
• Proficiency in CAD and GIS.

Responsibilities

• Assist City Engineer in planning, coordinating, and implementing public works improvement projects.
• Review and prepare plans, specifications, bid advertisements, contracts and feasibility studies.
• Lead public information meetings and ensure public informed about reconstruction projects.
• Develop SOPs and BMPs; oversee inspections, testing, and reporting.

Skills

Engineering

Project management

PE license

Municipal engineering

CAD

GIS

Public speaking

Education

Bachelor's degree in Engineering

Professional Engineer (PE) registration in Minnesota

Tools

AutoCAD

GIS software

Microsoft Office

Job description

Position Description

The Engineering Services Manager assists the Public Works Director / City Engineer and Utility Division within the Public Works Department in the planning and design of municipal projects and utility operations. This job also assists with the planning, design, construction, inspection, and administration and maintenance of public infrastructure including the capabilities of performing complex technical engineering work for environmental, water, sewer, streets, and other public projects and programs. In addition, the job includes review of residential and commercial redevelopment plans.

Scope Of Impact

Directly supervises Engineering Technician, and Water Resources Manager. Assists with management of the Engineering Division in the absence of the City Engineer, and provides work direction to other staff.

Essential Functions

Assists the City Engineer in planning, coordinating, and implementing public works improvement projects within the City and other engineering activities as needed.

• Prepares, reviews permit applications, drawings, plans, and specifications to verify conformance with City ordinances, policies, guidelines and standards relative to all utility installation within roadway right-of-way;
• Prepares, reviews and recommends to City Engineer the approval of plans and specifications developed for construction projects; makes cost estimates for engineering projects;
• Prepares and directs the preparation of plans, specifications, bid advertisements, contracts, feasibility reports, and preliminary studies;
• Assists in conducting public information meetings and preparation of public informational items to ensure that the public affected by City reconstruction projects are kept informed;
• Conducts preconstruction conferences along with necessary follow-up;
• Assists in the accurate and timely calculation and preparation of assessment rolls for projects within areas of responsibility.

Oversees the City of Edina’s National Pollutant Discharge Elimination System, Municipal Separate Storm Sewer Permit Program and implements the wellhead protection plan, serving as Wellhead Protection Manager.

• Ensures that mapping and inventories are compliant with permit requirements;
• Ensures that ordinances are current with permit requirements;
• Ensures that inspection, documentation, testing, and reporting are adequate;
• Leads creation of SOPs and BMPs and the corresponding implementation procedures;
• Site inspection requirements and follow-up inspections, testing, and enforcement;
• Leads preparation and delivery of training and public communication.

Carries out assignments involving technical communications, advising and reporting.

• Gives technical engineering advice and confers with department directors; advises staff concerning technical problems;
• Provides general or technical information in response to written or oral inquiries, and responds to questions and requests from other departments, agencies and the public;
• Oversees environmental reports and files applications for governmental permits;
• Assists the City Engineer with liaison responsibilities with other agencies, such as Nine Mile Creek and Minnehaha Creek Watershed District, Minnesota Department of Natural Resources, Minnesota Department of Health, Minnesota Pollution Control Agency, US Army Corp of Engineers, Board of Soil and Water Resources, Metropolitan Council and adjacent municipalities.
• Attends City Council meetings intermittently based on projects.

Using independent judgment provides supervision and leadership to Department personnel.

• Participates in decisions on matters of hiring, transfer, suspension, recall, promotion, discharge, assignment, reward, adjusting grievances or disciplining employees under the span of control;
• Sets goals and objectives for others to work towards and monitors performance;
• Conducts ongoing feedback, coaching, mentoring, and timely formal reviews of performance for assigned employees;
• Plans the work schedule to meet Department demands and to limit overtime costs to reasonable and necessary levels;
• Encourages employee growth and development by providing or encouraging learning opportunities;
• Assess staff development needs and directs the provision of staff training;
• Participates in decisions regarding the content of jobs and the number of staff within the functional areas under the span of control.
• Assists in the assignment of areas of responsibility to employees and organize workloads to meet completion.
• Assists City Engineer in preparing the Department budget and Five-Year Capital Improvement Plan for the department.
• Provides support and direction to City boards and commissions as needed.
• Provides municipal utility planning and engineering for developed and redeveloping areas of the City.
• Performs other duties and activities as assigned.

Qualifications

Minimum Qualifications

The job requires a Bachelor’s degree in Engineering and Professional Engineer (PE) registration in Minnesota and five years of experience in municipal engineering, or equivalent. A valid driver’s license or evidence of equivalent mobility is also required.

Desired Qualifications

Additional desired qualifications include experience in managing sustainable infrastructure programs and projects; experience in municipal utility design, storm water, hydraulics, and State Aid Standards; experience managing budgets, project funding, and contracts; experience managing and training full-time and part-time staff, including setting goals, providing feedback and evaluating performance.

Supplemental Information

Knowledge, Skills And Abilities Required For Successful Job Performance

• Knowledge of state and federal laws and rules impacting energy and environment, including permitting requirements;
• Customer service skills including demonstrated ability to build positive relationships with citizens, contactors, other agencies and coworkers;
• Strong research, analytical, and problems solving skills;
• Demonstrates the desired standard of conduct and work performance including confidentiality and privacy requirements of the department;
• Excellent project management skills, prioritization, and delegation skills;
• Ability to communicate and present municipal projects to the general public and other community groups in a straightforward and understandable manner; verbal and written communication skills sufficient to effectively present information and respond to questions from a wide variety of audiences, and reading comprehension skills sufficient to read, understand and interpret varied work-related materials;
• Ability to proficiently use CAD and GIS and other City computer systems and programs related to work assignments;
• Skill in using personal computer software including MS Office. Knowledge of and ability to operate standard office software sufficient to manipulate data, draft reports and maintain records;
• Knowledge of governmental practices and policies.

Physical And Mental Requirements

Physical effort is light, with lifting or carrying limited to 25 pounds intermittently. There are intermittent visits to visit locations in other areas of the city. There is a need to deliver information, which may involve public speaking in front of groups impacted by projects. The ability to make on the spot decisions about how to answer questions and communicate issues is required. Between 15% and 45% of the time there is pressure associated with a project or activity deadline. Report preparation and writing will at times require extended use of a keyboard. Work interruptions are frequent.

Working Conditions

Most work is performed in a normal office environment. Occasional driving is required to visit field sites or attend meetings (about once per week). The job may involve dealing with and calming individuals who are emotionally charged over an issue. There are frequent evening meetings to support the Energy and Environment Commission or for other business purposes.

Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities.

Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently.

This document does not create an employment contract, implied or otherwise, other than an "at will" employment relationship. The City Manager retains the discretion to add duties or change the duties of this position at any time.

Full Time Employee Benefits

The City of Edina offers a competitive benefits package and uses a “cafeteria plan” model, which gives the employee a monthly sum of money and allows them the flexibility to choose how to spend it on the various benefits offered. All insurance coverage takes effect the 1st of the month following date of employment.

• Medical: 9 plans to choose from through Health Partners. All individual plans are fully covered and have leftover money towards other benefits. Family health insurance is also low cost and high quality.
• Dental: 2 plans to choose from through Health Partners depending on your dental needs.
• Vision: Supplemental Vision plan for glasses and contacts
• Long & Short-Term Disability: All full-time employees receive Long Term disability at no cost, with an option to purchase short term disability.
• Life insurance: All full‑time employees receive a $20,000 Basic Life policy at no cost, with an additional buy up option.
• Retirement: All public employees are required by the State to participate in the Public Employees Retirement Association (PERA). 6.5% of the employee's gross wage or salary is matched with a 7.5% contribution from the City. Some Police and Fire employees are mandated to participate in PERA at a rate of 11.8% of their gross wage or salary, matched by 17.70% contribution by the City. 457 Deferred Compensation plans are also available.
• Supplemental Accident, Critical Illness and Hospital Care plans
• Employee Assistance Program (EAP): Free and confidential service for all employees and their families

Vacation/Sick Leave/Holidays

• Paid vacation is available to all regular full-time employees and begins with accruing 3.69 hours/paycheck (12 days per year). The amount increases as the years of service increase.
• Sick leave accrues at 3.69 hours/paycheck (