Engineering Services Coordinator

APC; Ankeny (IA); On-site; USD 45,000 - 60,000; Full time

Job summary

A technology firm in Ankeny, Iowa seeks an Engineering Services Coordinator to support operations and engineering on procurement and project activities. This role involves managing vendor relationships, maintaining inventory accuracy, and supporting project budgets. Candidates should have a high school diploma with 2-5 years of relevant experience, excellent communication skills, and proficiency in Microsoft Office, along with the ability to work independently and as part of a team.

Qualifications

• Strong knowledge of purchasing systems and procedures.
• Ability to handle confidential information.
• Experience in project coordination.

Responsibilities

• Work with vendors to procure materials for projects.
• Support project tracking and scheduling.
• Maintain inventory and manage supplies.

Skills

Collaborative work

Problem solving

Inventory management

Time management

Communication skills

Microsoft Office proficiency

Education

High school diploma or GED

Associate’s or Bachelor’s degree (preferred)

Tools

AutoCAD

Job description

Join to apply for the Engineering Services Coordinator role at APC

This position will work directly with the operations and engineering team on purchasing, coordinating materials, equipment, and inventory, plus provide basic assistance with project coordination activities.

Job Duties

Procurement

• Work with internal and external vendors, customers, contractors and suppliers to procure needed parts and equipment for engineering projects, maintenance, repairs, supplier installs, rebuilds, and location upgrades.
• Create and maintain vendor accounts.
• Create, maintain and track all engineering requisitions and POs through receiving and project closeout.
• Verify that all purchasing is in line with company procedures, approval methods, and project budget goals.
• Support engineering and operations on purchasing and project budget alignment and update changes to purchase orders which may relate to BOMs, project schedules, quantities, delivery dates, etc.
• Review purchase order confirmations with suppliers for delivery dates, accurate pricing and confirm when orders have been shipped/received.
• Obtain requested material/supplier information and inform the interested party (within the company) in a timely manner.
• Maintain vendor records and update relevant departments with changes. Obtain competitive quotes for materials based on quality, service, lead time and cost.

Project Management

• Support all appropriate individuals and groups within APC engineering and operations with general project tracking, scheduling, budgeting and task support.
• Maintain the project tasks sheet to ensure proper communications of priorities, budgets, and scheduling of timelines.
• Work directly with the engineering team to close out projects.

Additional Duties

• Maintain engineering standard documents: coordinate approved changes and maintain document control.
• Track and schedule the refurbishment of used parts and equipment coming back from collection sites to be used in installs at a later date.
• Manage and track spare parts and equipment inventory to make sure we have the right items on hand and to ensure a high level of inventory accuracy.
• Maintain engineering vehicle as needed (oil change, tires, washing, etc.).
• Analyze, prepare and distribute reports on order status and material overages/shortages.
• Provide oversight of the engineering warehouse, inventory, utilities and general building upkeep.
• Complete warehouse inventory management along with tracking both shipments and receiving.
• Requires travel in a company vehicle to warehouse in Boone, IA.

Job Requirements

• Ability to work collaboratively with the engineering team.
• Ability to work independently, set priorities, solve complex problems and determine work assignments.
• Strong knowledge of purchasing systems and procedures to ensure a smooth transition from requisition to receipt.
• Knowledge and ability to understand and effectively operate technology tools such as Microsoft Office (Word, Excel, PowerPoint) and other company specific software.
• Strong organizational, communication and time management skills to handle multiple tasks.
• Previous experience in inventory management preferred.
• Ability to handle confidential information.
• Ability to meet deadlines and have strong attention to detail.
• Ability to read, write and understand the English language.
• Ability to receive and maintain a valid driver’s license.
• Ability to interpret and work from oral and written instructions.
• Ability to effectively communicate both orally and in writing with APC personnel, contractors, vendors, suppliers, and other business related contracts.
• Ability to work overtime when required.

Job Qualifications

Education: High school diploma or GED certification required. Associate’s degree, Bachelor’s degree or equivalent amount of work experience preferred.

Experience: 2-5 years of engineering or project coordination experience preferred. AutoCad skills desirable.

Note: This is not necessarily an exhaustive list of the job duties and requirements associated with this job, but is intended to represent an accurate reflection of the current job.

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Employment Type

Full-time