Engineering Services Administrator

The Davey Tree Expert Company; Pittsburgh (Allegheny County); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Group health plans

Short-term and long-term disability

Life insurance

401k with company match

Employee Stock Purchase Plan

Holidays and paid time off

Employee Educational Scholarship

Davey Family Scholarship

Job summary

Davey Resource Group, Inc. seeks an entry-level UAM Engineering Services Administrator 1 in Pittsburgh, PA.

You will support the operations team by maintaining cost and timeline data on engineering projects, update logs, and help ensure efficient workflow under supervision. Responsibilities include handling joint-use apps, client software, and data in Google Suite, SPANS, NJUNS, and GIS platforms; communicating with team and clients; and performing clerical tasks, file control, and document

Qualifications

• Requires a high-school diploma or equivalent; willing to obtain certificates as needed.
• Proficiency in basic office applications and data entry; willingness to learn SPANS, NJUNS, and GIS platforms.
• Strong written and verbal communication; ability to follow detailed instructions and solve problems.

Responsibilities

• Assist with maintaining joint-use applications and client data in SPANS, NJUNS, GIS, and Google Suite.
• Maintain project cost and timeline logs across multiple spreadsheets and platforms.
• Communicate effectively with team members and clients, both written and verbal.
• Follow project workflows to ensure efficiency and consistency.
• Maintain electronic filing systems and proper records management.
• Provide admin support: redirecting calls, scheduling meetings, and handling other tasks.
• Maintain confidentiality per policy and protect sensitive information.
• Perform vehicle and equipment maintenance checks and report issues promptly.
• Understand document management systems and proper import/export processes.
• Respond to emergencies safely and appropriately.
• Report timely to supervisor and participate in training events.
• Travel up to 25% for on-site job duty training or meetings.

Skills

Data entry

Office applications

Google Suite

NJUNS

GIS platforms

Education

High school diploma

Associate or bachelor’s degree in business

Tools

SPANS

NJUNS

GIS software

Job description

Position Overview

Company: Davey Resource Group, Inc.

Locations: Pittsburgh, PA

Additional Locations: Pittsburgh, PA

Work Site: On Site

Req ID: 230753

The UAM Engineering Services Administrator 1 is responsible for supporting the operations team by maintaining cost and timeline data related to engineering projects. This is an entry-level position, and individuals are expected to progressively learn and apply information and skills under general supervision. Work assignments involve accessing joint-use applications, client-specific software, and spreadsheets to update and track project data and ensure efficient workflow processes. This role provides our utility clients with the services and solutions needed to manage their assets efficiently and effectively by performing the duties described. This position is an individual contributor role, working both in an office and/or in a remote setting.

Job Duties

• Assist with maintaining joint-use applications, client proposals, and data within client-specific software, including Google Suite, SPANS, NJUNS, and GIS platforms.*
• Maintain project cost and timeline data by recording and updating logs across various spreadsheets and platforms.*
• Effectively communicate between team members and clients through both written and verbal channels.*
• Follow project workflow procedures to ensure efficiency.*
• Maintain files and records using electronic filing systems.*
• Provide administrative support by redirecting calls, disseminating correspondence, scheduling meetings, and handling other tasks as needed.*
• Maintain confidentiality practices in accordance with company and client policy.*
• Ensure the proper care and maintenance of any vehicle and equipment assigned including regular inspections, maintenance checks, and prompt reporting of any issues to the appropriate supervisor or maintenance personnel.
• Understand and execute proper use of document management systems, proper filing, and document import/export.
• React safely and appropriately in emergency situations.
• Report and respond timely and accurately to the supervisor.*
• Participate in employee and professional training events as assigned.
• Travel (5%) for on-site job duty training, projects, or meetings.
• Perform other related duties as assigned.
• Follow all company policies, procedures, and work rules.

Qualifications

• Required: A high-school diploma or equivalent.
• Required: Must be willing to obtain and maintain professional certificates and licenses commensurate with project requirements.
• Required: Must demonstrate proficiency in basic office applications and data entry. Must be willing to learn utility data tracking software applications, such as SPANS, NJUNS, and GIS platforms.
• Required: Read and comprehend instructions, correspondence, and memos. Draft intelligible, professional, and accurate correspondence. Effectively and clearly communicate and present information one-on-one and in a group.
• Required: Apply understanding to carry out detailed instructions. Identify, address, and resolve problems involving multiple variables and varied situations.
• Required: Perform basic arithmetic computations.
• Preferred: Associate or bachelor's degree in business or related field from an accredited college or university.
• Preferred: 1 year of experience in an office support role or similar position with a strong background in customer service and managing high-volume data.

Additional Information

What We Offer [Benefits]:

• Group health plans*
• Short-term and long-term disability insurance*
• Life insurance*
• Paid parental leave
• 401k with up to a 4% company match**
• Employee Stock Purchase Plan: Opportunity to buy company stock at a 15% discount
• Holidays and paid time off*
• Payroll savings plan*
• Charitable matching gift program*
• Employee referral bonus program*
• Employee Educational Scholarship*
• Davey Family Scholarship*
• 20% discount on all Davey services*
• Cell phone discounts*
• Vehicle purchase discount program*
• Plus, so much more!
• All listed benefits available to eligible employees on Day 1.
• Union employees are not eligible for a 401k plan, but may be eligible to join pension plans negotiated by their local union.

Divisional Overview

The Davey Tree Expert Company is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to protected class, including race, color, religion, sex, pregnancy, sexual orientation, gender identity or expression, national or ethnic origin, marital or familial status, disability, status as a protected veteran, status as an Aboriginal or Indigenous person, or other classification protected by law.

Utility Asset Management is a division of Davey Resource Group, Inc. (DRG), a Davey company. Davey has been employee-owned since 1979. Our engineering, field services, inspection, and construction teams help keep the world connected, supporting the infrastructure of our electric utility and communications partners. The Davey Tree Expert Company provides research-driven tree services, grounds maintenance and environmental and utility infrastructure consulting for residential, utility, commercial and environmental partners in the U.S. and Canada. We care about our clients, each other and the world around us. We offer the resources, size and stability of a big company while maintaining the culture, entrepreneurial spirit and feel of a small one. We invest in our people, offering industry-leading training, technology, and benefits that lead to a rewarding and safe work experience at all levels. Wherever you want to grow your career, there’s a place for you at Davey. To learn more, visit Davey.com.

Accommodations: If requested by employee or otherwise as required by law, reasonable accommodations will be made to enable employees with disabilities to perform essential job functions.

If you need assistance at any time, please contact us at 1-877-411-7601 or at [e-mail].

Employment Type: Permanent

Job Type: Full Time

Travel Expectations: Up to 25%