Engineering Financial and Administrative Manager

City of Eugene; Eugene (OR); On-site; USD 90,000 - 123,000; Full time

Job summary

The City of Eugene seeks a qualified Financial and Administrative Manager for its Public Works Engineering Division. This senior role involves overseeing budget management, supervising staff, and coordinating various administrative functions. Candidates should have significant experience in public sector financial management and a commitment to a diverse work environment.

Qualifications

• Four and a half years of related professional experience, preferably in the public sector.
• One year of supervisory or program management experience.

Responsibilities

• Supervise financial and administrative services of the Engineering Division.
• Manage operating budget and grants while ensuring compliance with policies.
• Coordinate office functions and oversee office safety and security.

Skills

Financial Management

Supervisory Skills

Analytical Skills

Communication

Education

Bachelor's degree in Business Administration or related field

Job description

PUBLIC WORKS ENGINEERING IS LOOKING TO HIRE A FINANCIAL AND ADMINSTRATIVE MANAGER!

Application Deadline: Monday, July 7, 2025, at 5 p.m. P.T.
Accepting Online Applications Only

Information on How to Apply

This Senior Management Analyst position is the Engineering Financial and Administrative Manager for the Public Works Engineering Division. This position supervises, directs, and manages the functional activities of the Engineering Division’s financial and administrative services and is a member of the Engineering Management Team. Primary responsibilities for this position include developing, managing, maintaining and controlling the operating budget, operating grants and ancillary financial obligations of the Engineering Division, and supervision and direction of clerical staff including contract administration and human resources.

Classification: Senior Management Analyst

Department/Division :Public Works Department Engineering Division
Salary Range : $43.65 - $58.93 / hourly; $90,792.00 - $122.574.40 / annually The City of Eugene determines starting pay within the range based on relevant education and experience as provided by the applicant in their application materials. This process is consistent with the Oregon Equal Pay Act (OEPA). You can learn more about our process at ourHow to Apply page.
Benefits : Please click the Benefits Tab to view the City of Eugene’s competitive package options.
Location: 180 W 8th Ave., Eugene
Work Schedule: The City of Eugene is shifting to a work environment of primarily in the office work to foster collaboration and connection. New employees must work on site full time for the duration of their probationary period (typically 12 months). Following the probationary period employees may utilize a flexible working environment one day a week per the Alternative Work Policy.

Assigns work activities and projects to section staff; monitors workflow and project status. Reviews work products of staff to ensure that they comply with policies, standards and customer requirements. Section manager responsibilities include, but are not limited to, human resources (onboarding, processing employment changes and terminating employment, PAF’s, time entry, training records), contract administration and management, invoices (accounts receivable and payable), purchase order administration and payments, capital project contract administration and support (competitive public improvement solicitations, contract preparation and execution, contract amendments, contract payments, contract close-out, and other contract administration tasks), track and communicate equivalent assessments associated with local improvement districts to staff and the public.

Provides direct support and financial information to five division section managers, various project managers and the City Engineer (Division Manager). In the absence of these managers, may supervise and assign work as needed. Meets frequently, provides/receives data and information, and collaborates with other City Divisions as needed.

Member of the Division management team. Participates in the development of short and long term goals and planning for the Division and section.

Coordinate all functions of the office working environment, including lease, maintenance, housekeeping, office contracts, meeting with contractors, meeting with building owners and representatives, health and safety of employees within the office, and day to day operations.

Coordinates the safety and security of staff; plans and implements security procedures and emergency plans.

Responsible for managing and coordinating various elements within the assigned program area.

Formulates and implements operating policy to facilitate functions through out the city organization.

Oversees and/or performs a variety of highly complex professional technical, analytical and consultative work focusing on analysis, project development and implementation, organizational assessment and evaluation, program evaluation and program recommendation.

Develops program goals, objectives, policies and budget proposals; consults with managers and supervisors to identify and develop program goals.

Plans and organizes assignments in the program area to achieve established objectives and time schedules, including assigning work activities, projects and programs; monitoring work flow; reviewing and evaluating work products, methods and procedures; developing methodology and schedules; completing or directing staff in completing assigned or special projects; preparing or overseeing the preparation of final reports and recommendations. May supervise the performance of outside consultants.

Reviews work products or activities for adherence and compliance with sound management practice and Federal and State laws and guidelines. Recommends changes, additions or revisions to policies and processes. Reviews complaints and performs effective problem solving.

Interprets and provides advice regarding City policies and procedures to Executive Managers, Division Managers and supervisors; recommends solutions to political sensitive situations; interprets complex policies and situations, evaluates and grants exceptions to policies and procedures.

Recommends changes in division structure, policies, procedures, and methods in the assigned program area; proposes strategies for implementing changes; oversees implementation of changes.

Serves as liaison and provides assistance to City departments, employees, and the public regarding complex City policies, practices and processes.

If supervisory duties are assigned: Responsible for the selection, supervision and evaluation of assigned staff; assigns work and ensures appropriate training is provided; investigates complaints; recommends and administers disciplinary actions; handles sensitive personnel matters and recommends grievance responses; exercises full supervision over employees.

Ensures implementation of and adherence to the City's Affirmative Action and diversity work plans. Coordinates the implementation of effective processes and models to produce diversity initiatives. Facilitates staff development on such issues as diversity and creating a respectful working environment.

Plans, prioritizes, coordinates, assigns, supervises and reviews the work of professional, technical, or other clerical staff.

May prepare and administer budget for programs and projects; prepares cost estimates for budget recommendations; monitors and controls expenditures.

Performs other duties as assigned.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description.We are most interested in finding the best candidate for the job, and that candidate may be one who comes with relevant transferrable skills from a variety of sources and experiences.If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

When screening your application, the City will consider an equivalent combination of relevant education and experience which provides the applicant with the knowledge, skills, and abilities required to meet minimum qualifications for this position.

A typical way to obtain the knowledge and abilities would be:

Experience:

Four and a half years of related professional experience, preferably in the public sector, including at least one year of supervisory or program management experience.

Training:

Equivalent to a Bachelor's degree from an accredited college or university in the assigned program area, such as business administration, public administration, economics, finance or a closely related field. Additional qualifying professional level experience may be substituted for the educational requirement.

The Ideal Candidate will have the following knowledge, skills and abilities:

Knowledge of:

In addition to the knowledge and ability required by the Management Analyst in the assigned program area, the Senior Management Analyst classification requires the following additional knowledge, skills and abilities:

Latest trends and methods in the assigned program area.

In-depth knowledge of legal requirements and impacts in the assigned program area. City organizational structures and interrelationships.

Principles and practices of programdevelopment,management and administration, preferably of public organizations.

Principles and practices of budget preparation and administration, operation and financing of department and/or division programs and functions, legal requirements of government finance and public contracting.

Principles and practices of public purchasing and contracting, including solicitations, managing accounts receivable and payable, and grants reporting.

Principles of supervision, training and performance evaluation or professional program/project leadership.

Ability to:

Effectively administer a variety of program responsibilities; prepare a work plan and coordinate the work of others; prepare and administer a multi-fund budget.

Evaluate, develop and implement financial and management information systems and data-extraction/query and reporting tools to meet the division’s financial information and decision-making needs.

Analyze and administer complex contracts.

Recognize organizational and operational deficiencies and initiate corrective action.

Read, interpret and apply accounting standards, contracts, grant agreements, laws and regulations, and financial documents and reports. Depending on position, read and understand construction drawings, specifications, and maintenance manuals.

Communicate clearly and effectively, both orally and in writing, to diverse audiences.

Make public presentations to a variety of audiences on a number of subjects with a varying degree of complexity.

Analyze problems, identify alternative solutions, propose actions in support of appropriate goals, and implement recommendations.

Establish and maintain cooperative working relationships with those contacted in the course of work.

Gain cooperation through discussion and persuasion.

Independently design and develop specialized programs.

Evaluate impact of program decisions upon the organization. Handle various and conflicting work assignments.

Work towards creative problem solving involving sensitive situations and issues.

Conduct long-range planning for the program area.

What to Expect from our Selection Process: Applicants are screened based upon their relevant knowledge, abilities, skills, experience, and training. The selection process varies according to the position and can include such things as screening of supplemental questionnaires, written or skill tests, ability or fitness tests, interviews, and assessment processes. In addition, background investigations and records checks may be required. Some positions also require applicants to have a psychological evaluation and/or physical examination and a drug test prior to employment. Marijuana use is evaluated consistent with current state law regulations.PLEASE NOTE: Once the posting closes, the process can take 4-6 weeks to complete.

Diversity, Equity, and Inclusion: The City of Eugene is committed to a respectful work environment. We value the cultural, educational, and life experiences of each employee. We believe that a diverse workforce enables us to deliver culturally responsive services to all members of our community. As part of our commitment to diversity, equity, and inclusion we desire to welcome, respect, and create a sense of belonging for a wide range of identities and experiences in our workforce. Women, people with disabilities, and persons of color are strongly encouraged to apply.

The City of Eugene complies with the Americans with Disabilities Act of 1990. Any applicant with a qualified disability under the Americans with Disabilities Act may request accommodation by contacting an employment coordinator at [phone].

In compliance with the Immigration Reform and Control Act of 1986, the City of Eugene will request all eligible candidates who accept employment with the City to provide documentation to prove they are eligible for employment in the United States.