Engineering Capital Projects Coordinator

CH Guenther & Son LLC; San Antonio (TX); On-site; USD 55,000 - 94,000; Full time

Benefits offered by this job

health and disability insurance

retirement savings options

flexible spending accounts

employee assistance programs

educational assistance

parental leave

paid time off

company-paid holidays

Job summary

CH Guenther & Son LLC is seeking a Capital Projects Coordinator to provide coordination and administrative support to corporate capital projects, reporting to the VP of Engineering and Maintenance.

You will work with Engineering, Procurement, Accounting, and Finance on project tracking, documentation, and ROI validation.

Qualifications

• Bachelor’s Degree in Finance, Business Administration, or related field preferred.
• 5–7 years of experience in administrative, project coordination, or financial support roles preferred.

Responsibilities

• Coordinate capital project status, budgets, purchase orders, and closeout activities.
• Support processing and coordination of payment documentation with Accounts Payable.
• Track expenditures, procurement activities, and cost performance; flag budget concerns.
• Maintain organized financial and project documentation.
• Assist with multi-year capital planning by compiling relevant data.
• Provide updates and escalated issues to management as needed.
• Support ROI validation for capital projects related to savings and productivity.
• Maintain and track labor and overhead cost center data.
• Prepare and submit journal entries as required.
• Coordinate quarterly asset inventory audits for accuracy.
• Initiate and track Capital Request workflows with proper routing and approvals.
• Assign project numbers and distribute BI codes.
• Schedule and support monthly financial/project review meetings with managers.
• Review project closeout documentation for asset tracking and depreciation setup.
• Provide general administrative support to Engineering and Finance teams.

Skills

Mass balances

Organizational skills

Communication skills

Cross-functional collaboration

Multi-tasking

Education

Bachelor's Degree in Finance, Business Administration, or related field

Tools

Microsoft Office

Oracle BI

Job description

The Capital Projects Coordinator role is a key member of the project team, providing coordination and administrative support for Corporate Capital projects of varying size and complexity. This role focuses on supporting Engineering, Procurement, Accounting, and Finance through project tracking, financial documentation, workflow coordination, and data management under the direction of the Vice President of Engineering and Maintenance.

Essential Job Duties

• Coordinate with Engineering teams on capital project status, budgets, purchase orders, and project closeout activities.
• Support processing and coordination of payment documentation with Accounts Payable.
• Track project expenditures, procurement activities, and cost performance; flag potential risks, variances, or budget concerns.
• Maintain organized and up-to-date financial and project documentation.
• Assist with multi-year capital planning efforts by compiling and organizing relevant data.
• Provide regular updates and escalated issues to management as needed.
• Support validation of return on investment (ROI) for capital projects related to savings and productivity.
• Maintain and track labor and overhead cost center data.
• Prepare and submit journal entries as required.
• Coordinate and maintain quarterly asset inventory audits to ensure accuracy.
• Initiate and track Capital Request workflows, ensuring proper routing and approvals.
• Assign project numbers and distribute Business Intelligence (BI) codes.
• Schedule and support monthly financial/project review meetings with project managers.
• Assist in reviewing project closeout documentation to ensure proper asset tracking and depreciation setup.
• Provide general administrative and operational support to Engineering and Finance teams as needed.

Scope of Responsibility

Provides administrative and financial support to Engineering and Finance teams. Works under general supervision with responsibility for maintaining accurate records, tracking project data, and supporting decision-making processes.

Supervisory Responsibility

None

Knowledge and Skill Requirements

• Ability to produce mass balances for Manufacturing and Packaging systems.
• Strong proficiency in Microsoft Office (Excel, Word, PowerPoint).
• Experience with Business Intelligence systems (e.g., Oracle) preferred.
• Strong organizational and documentation skills with attention to detail.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Effective written and verbal communication skills.
• Ability to collaborate with cross-functional teams, including Engineering, Finance, and Project Management.
• Basic understanding of financial processes and project tracking.

Education and Experience

• Bachelor’s Degree in Finance, Business Administration, or related field preferred.
• 5–7 years of experience in administrative, project coordination, or financial support roles preferred.

Travel Required

• Travel to other sites/campuses to share best practices.
• Travel of approximately 10%.

At C.H. Guenther, we value transparency in compensation.

The salary range for this role is: $55,366.00 - $93,842.00.

Actual compensation may vary based on job-related knowledge, skills, and experience, as well as geographic location.

Benefits

• health and disability insurance
• retirement savings options
• flexible spending accounts
• employee assistance programs
• educational assistance
• parental leave
• paid time off
• company-paid holidays

C.H. Guenther & Son and its subsidiaries are E-Verify participating employers. Click here for more information regarding E-verify.

All offers of employment are contingent upon successful completion of the pre-employment screening process which includes a drug screen and review of criminal background and other records as required.

AA/EEO/Drug-Free Employer

C.H. Guenther is a growing, privately owned corporation that has delivered high quality products, traditional flavors and our just “baked from scratch” taste since 1851. We are a leading supplier of baked and frozen food products; appetizers, snacks and soups; gravies, sauces and seasonings; biscuits and more for foodservice and consumer markets in North America and Europe. Our well-loved retail brands such as Pioneer, White Wings, Sun-Bird and Cuisine Adventures have been included at family meals for generations. With a relentless pursuit of excellence, we develop innovative food solutions and create sustainable value for our people, our customers, and our communities. We accomplish this by deploying best in class capabilities and being an employer of choice. We strive for high-performance, with a positive attitude in all that we do. We are results driven, communicate openly and honestly, value diversity and foster long-term relationships. Our leaders are committed to nurturing our diverse talent, their ideas, and unique perspectives. We strive to harness the full potential of our most important resource – our people. Our heritage is driven by our commitment to the core values of integrity/respect, empowerment, accountability, collaboration, and agility. Our vision is to nourish society as a transformational leader in the future of food. Join us in our purpose to create memorable moments through the power of food!