Engine Sales Coordinator

CAT; Midland, Oklahoma City (TX, OK); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Comprehensive benefits package

Job summary

Ultipro in Midland, TX seeks an Engine Sales Coordinator to streamline engine sales orders and related inventory processes. You will coordinate orders, supplier invoices, and reporting to support operations.

The role requires a business degree or equivalent experience, strong Excel/ERP familiarity, and the ability to communicate with customers and internal teams. Join a team that values accuracy, accountability, and collaboration.

Qualifications

• Must read and interpret safety rules and procedures.
• Able to write routine reports and correspondence.
• Able to speak effectively before groups of customers or employees.
• Able to apply common sense understanding to carry out instructions.
• Able to listen effectively and resolve issues.
• Basic computer skills with Word/Excel/PowerPoint are required.

Responsibilities

• Coordinate engine sales orders and inventory orders.
• Manage upfront and post-sale credits in Caterpillar systems where applicable.
• Process approved sales orders and revisions.
• Maintain CAT requirements for Tier 4 pairings post audit and replacement engine orders.
• Issue POs for CAT non-factory orders and shop work orders.
• Process engine-related vendor invoices for payment.
• Review CAT Factory order acknowledgements and update systems.
• Monitor and adjust sales backlog for reporting and financial visibility.
• Monitor orders in WCAT/Caterpillar systems and import orders report.
• Process delivery orders and inventory control transactions.
• Manage and reconcile assigned general ledger accounts.
• Complete closing summaries/deal sheets including cost estimates.
• Review monthly gross profit after invoicing to create a management report.
• Manage CAT inventory report and internal late delivery summary.
• Track discrepancies in CAT and Warren systems.
• Attend safety, production, and team meetings as required.
• Other duties as assigned by management.

Skills

Reading & interpretation

Report writing

Public speaking

Problem solving

Listening skills

Computer literacy

Education

Business degree or equivalent

Tools

Word for Windows

Lotus

Excel

PowerPoint

Job description

The Engine Sales Coordinator is responsible for coordinating engine sales orders and inventory orders.

DO YOU HAVE WHAT IT TAKES?

WHAT YOU'LL DO

• Manage upfront and post-sale credits in Caterpillar systems for applicable sales related to focus programs.
• Process approved sales orders and revisions.
• Maintain and submit CAT requirements for Tier 4 pairings post audit and replacement engine orders working with applications and project management teams.
• Issue PO’s for CAT non-factory orders and rig-up shop work orders.
• Process engine related vendor invoices for payment.
• Review CAT Factory order acknowledgements and update applicable information in Warren and Caterpillar systems.
• Monitor and make adjustments to sales backlog for reporting and financial visibility.
• Monitor orders in WCAT/Caterpillar systems and import CAT orders report.
• Process delivery orders and inventory control transactions.
• Manage and reconcile assigned general ledger accounts.
• Complete closing summaries/deal sheets including adding and removing cost estimates as needed.
• Review and analyze monthly gross profit of sales after final invoicing to create a monthly report for management after reviewing all discrepancies.
• Manage CAT inventory report and internal late delivery summary.
• Track discrepancies in CAT and Warren systems.
• Attend safety, production, and team meetings as required.
• Other duties as assigned by management.

WHAT YOU'LL NEED

• Business Degree or five years related experience and/or training; or equivalent combination of education and experience.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of organization.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
• Ability to deal with problems involving several concrete variables in standardized situations.
• Basic computer skills with programs such as Word for Windows, Lotus, Excel, Power Point, etc. are required.
• Must have the ability to listen effectively and understand employee usage concerns and formulate a decision to resolve the issues.

WHY WORK WITH US?

• We like to take care of business and have fun doing it!
• We offer health, dental, vision, life, and more as a comprehensive benefits package.
• Don’t you want to work with awesome people?

IMPORTANT INFORMATION

While performing the duties of this job, the employee is regularly required to sit, talk or hear. The employee is occasionally required to stand and walk.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually quiet.

Required travel up to 5%.

This position is not considered a safety sensitive position.

The Job description is subject to change by the employer as the needs of the employer and requirements of the job change.

EEO/AA

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursued to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.