Employment Eligibility Compliance Coordinator

Utah; Salt Lake City (UT); On-site; USD 30,000 - 33,000; Full time

Job summary

University of Utah is seeking an Employment Eligibility Compliance Coordinator to support the high‑volume Form I‑9 processing and serve as the primary compliance contact. This role coordinates Section 1 and Section 2, reviews work authorization documents, and ensures timely E‑Verify processing, with on-site work at the central Salt Lake City office.

The position may be hired at multiple levels with corresponding pay rates.

Qualifications

• Experience with Form I-9 processing and E-Verify.
• Ability to educate employees on I-9 requirements.
• Detail-oriented with accuracy in recordkeeping.

Responsibilities

• Manages employee outreach and communication to ensure timely completion of Section 1 and scheduling of required Section 2 review.
• Educates employees on Form I-9 requirements and acceptable documentation.
• Completes all I-9s for employment-eligibility transactions for U.S. Citizens, LPRs, Noncitizen Nationals.
• Verifies completeness of employee-submitted information before routing for Section 2 completion.
• Conducts E-Verify review for straightforward Form I-9 completions involving U.S. citizens, LPRs and Non-Citizen Nationals.
• Examines original identity and work-authorization documents and completes Section 2 in person within federally required deadlines.
• Coordinates remote hire I-9 completion, including managing the authorized representative process.
• Completes Supplement B entries for rehire actions.

Skills

I-9 processing

Job description

Employment Eligibility Compliance Coordinator

Open Date: 11/06/2026

Requisition Number: PRN46695B

Job Title: Employment Eligibility Compliance Coordinator

Working Title: Employment Eligibility Compliance Coordinator

Career Progression Track: S00

Track Level: S2 - Intermediate, S1 - Entry Level Support

FLSA Code: Nonexempt

Patient Sensitive Job Code?: No

Standard Hours per Week: 40

Full Time or Part Time?: Full Time

Shift: Day

Work Schedule Summary: Work location expectations for Coordinated Services roles will follow University policy for remote, hybrid, and in-person work arrangements. Currently expected to work a minimum three days per week on site. HR Operations work location will be conducted in a centralized office (250 Tower) in downtown Salt Lake City.

VP Area: President

Department: 00410 - Human Resources

Location: Other

City: Salt Lake City, UT

Type of Recruitment: External Posting

Pay Rate Range: $22-$24

Close Date: 12/18/2026

Priority Review Date (Note - Posting may close at any time): 11/20/2026

Job Summary

Support the university’s employment eligibility compliance program by coordinating high volume Form I-9 processing and serving as a primary point of contact for compliance related customer support. Assist employees with Form I-9 completion, including Section 1, Section 2, and Supplement B documentation for applicable work authorization categories. Review documentation for accuracy and completeness, complete routine transactions, and support timely E-Verify processing. Coordinate I-9 appointments and remote hire processes, manage the compliance service queue, and resolve routine questions and issues. Maintain accurate records and elevate complex compliance concerns for review.

Learn more about the great benefits of working for University of Utah: benefits.utah.edu

The department may choose to hire at any of the below job levels and associated pay rates based on their business need and budget.

Responsibilities

Employment Eligibility Compliance Coordinator,

• Manages employee outreach and communication to ensure timely completion of Section 1 and scheduling of required Section 2 review.
• Educates employees on Form I-9 requirements and acceptable documentation, providing clear, professional guidance throughout the process.
• Completes all I-9s for employment-eligibility transactions for U.S. Citizens, LPRs, Noncitizen Nationals.
• Verifies completeness of employee-submitted information before routing for Section 2 completion.
• Conducts E-Verify review for straightforward Form I-9 completions involving U.S. citizens, Lawful Permanent Residents and Non-Citizen Nationals.
• Examines original identity and work-authorization documents and completes Section 2 in person within federally required deadlines.
• Coordinates remote hire I-9 completion, including managing the authorized representative process for employees unable to complete Section 2 in person.
• Completes Supplement B entries for rehire actions.

Compliance Customer Support & Queue Management

• Manages the Employment Eligibility Compliance inbox and provides initial troubleshooting and issue resolution for routine employee and department questions.
• Handles I-9 appointment scheduling and manages the Employment Eligibility Compliance service queue.
• Documents processing exceptions and identifies I-9s requiring elevated review (e.g., work-authorization status, remote/authorized representative completion) for Employment Eligibility Compliance Specialist or Employment Eligibility Compliance Specialist III.
• Identifies potential compliance concerns during processing and escalates them to Employment Eligibility Compliance Specialist.

Program Support

• Supports Affordable Care Act (ACA) data gathering and OIG/SAM exclusion monitoring as directed by Employment Eligibility Compliance Specialist.
• Maintains accurate, current records of all assigned I-9 tasks in the system of record, including manual tracking during system outages with timely reconciliation upon restoration.

This position will be on a newly created Employment Eligibility Compliance team within Human Resources to help standardize processes across the University.

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Employment Eligibility Compliance Coordinator, I: Requires little to no related experience.

Requires little to no related experience.

This is an Entry-Level position in the Support track.

Job Code: S20421

Grade: S13

Expected Pay Range: $22 per hour

Employment Eligibility Compliance Coordinator, II: Requires at least 1 year of related experience.

Requires at least 1 year of related experience.

This is an Intermediate Level position in the Support track.

Job Code: S20422

Grade: S16

Expected Pay Range: $24 per hour

Preferences

Experience with or working knowledge of I-9 processing.

Type

Benefited Staff

Additional Information

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at 801-581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at 801-366-7770 or 800-695-4877 or University Human Resource Management at 801-581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.

Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the: University of Utah Non‑Discrimination page.

Online reports may be submitted at https://oeo.utah.edu

https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

As per University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.

University Human Resource Management
250 East 200 South, Suite 125 Salt Lake City, UT 84111
Contact us: [phone] By Email: [e-mail]