Employment Coordinator III

University of Rochester; United States; On-site; USD 58,234,000 - 81,693,000; Full time

Job summary

The University of Rochester seeks a Staffing and Recruitment professional to lead the hiring process for diverse staff across the enterprise. This role partners with managers, conducts interviews, and guides candidates through pre-employment steps.

You will drive background checks, ensure compliance with NYS and university policies, prepare reports, and support internal transfers and onboarding to help the university recruit top talent.

Qualifications

• Bachelor’s degree and 2 years of relevant HR experience.
• Or equivalent combination of education and experience.
• Strong analytical skills and data reporting capabilities.
• Excellent verbal and written communication skills.

Responsibilities

• Acts as liaison across UR divisions to facilitate the hiring process.
• Drives background checks, analyzes results, and guides pre-employment steps.
• Guides managers on HR policies to ensure compliance and hiring objectives.
• Prepares reports and interfaces with legal counsel for pre-adverse actions.
• Supports internal transfers and job-entries for employees.
• Collaborates to accelerate filling positions and improve onboarding.
• Other duties as assigned.

Skills

Analytical skills

HR policy interpretation

Interpersonal skills

Verbal communication

Written communication

Data extraction

Education

Bachelor’s degree

Job description

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.

Job Location (Full Address):

910 Genesee St, Rochester, New York, United States of America, 14611

Opening:

Worker Subtype:

Regular

Time Type:

Full time

Scheduled Weekly Hours:

40

Department:

100925 HR Administrative Services

Work Shift:

UR - Day (United States of America)

Range:

UR URG 105 H

Compensation Range:

$20.34 - $28.51

The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job’s compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.

Responsibilities:

Serves as a key strategic partnership role in the recruitment and hiring of staff positions spanning the entire enterprise. Provides guidance, interpretation of applicable human resource (HR) policies and procedures to managers, employees and external/internal candidates. Functions as a primary liaison between internal and external applicants and various UR divisions to facilitate the hiring process for assigned client divisions.

Essential Functions:

• Maintains an understanding of the varying recruitment needs of multiple business units. Initiates the planning of all necessary activities centered around the hiring cycle. Ensures all pre- hire requirements are met based on the type of position. Demonstrates a strong knowledge of University job classifications and requisites established.
• Drives the background check process, analyzes results, and conducts interviews based on applying NYS assessment factors. Functions as the principal point of contact and resource throughout the pre-employment cycle to the point of onboarding, with significant interface between the hiring department and candidate. Provides guidance to hiring managers/business leaders to ensure federal, state, and HR policy compliance while achieving hiring objectives. Fosters positive professional relationships with clients and constituents throughout the HR and University departments/teams. Formulates effective communication methods within assigned area to continually keep business leaders apprised of progress throughout the pre-employment process. Prepares adhoc reports and interfaces with legal counsel relative to pre-adverse actions.
• Executes the approval to extend employment offers based on analysis of requests from business units from across the entire University. Tracks results and candidate activity, ensuring applicable policies and regulations are adhered to. Navigates multiple internal and external system platforms to validate candidate’s backgrounds and credentials.
• Supports and guides employees through sensitive job transitions, acting as a liaison between various divisions to facilitate internal transfers or job re-entries.
• Collaborates with department team members and leadership to develop proactive strategies to fill positions in an accelerated streamlined manager. Participates on committees and HR project teams throughout the organization to drive improvement to achieve the best-in-class onboarding experience.
• Other duties as assigned.

Minimum Education & Experience:

• Bachelor’s degree and 2 years of relevant experience required
• Or equivalent combination of education and experience

Knowledge, Skills & Abilities:

• Strong analytical skills required
• Ability to interpret and apply applicable HR labor laws, extract data and develop adhoc reports utilizing computers and software required
• Ability to foster positive professional relationships with varying populations required
• Excellent verbal and written communication skills required

Licenses and Certifications:

• Professional in Human Resources (PHR)-HRCI upon hire preferred
• PHR or SHRM-CP upon hire preferred

The University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status,or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.