Employment Coordinator

Home Hope and Healing; Smithfield (ME); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Health Insurance

401(k) retirement plan with employer-m

Paid Time Off and Holidays

Dental and Vision Insurance

Life Insurance

Job summary

Home Hope and Healing in Smithfield, ME is hiring an Employment Coordinator to recruit and onboard paraprofessional staff for our personal care program. The role works full-time, weekdays, 8:00 a.m. - 4:30 p.m.

at our Smithfield office, collaborating with the Employment Specialist. Responsibilities include posting ads, screening candidates, managing ATS, interviewing, checking references, and orienting new staff.

Qualifications

• 2+ years HR office experience preferred or an AS degree with office work experience.
• Familiarity with the home healthcare field is a plus.

Responsibilities

• Post job ads on the company site and other job search sites and refresh as needed.
• Communicate with pre-applicants and applicants; assist with questions and provide support.
• Review application materials and follow up for missing information.
• Manage applicant flow in the ATS and coordinate with team members.
• Research PSS/CNA certificates and upload to the system.
• Conduct prescreening questions for pre-applicants; schedule and conduct interviews.
• Perform phone references and background checks; arrange orientation for new staff.
• Audit employment forms and ensure completeness; follow up on required files.
• Assist uncertified hires to enroll in outside training to obtain PSS certification.

Skills

Recruitment

Onboarding

Interview scheduling

Background checks

Confidentiality

Communication

Organization

Education

Associate degree in HR or related field

Tools

Applicant Tracking System

MS Word

MS Excel

MS Outlook

MS Teams

Job description

We are growing! Home, Hope and Healing is adding a new position for an Employment Coordinator. Primary responsibilities will be to recruit and onboard paraprofessional staff for our personal care agency program and collaborate with our Employment Specialist in these activities. The position is full-time, weekdays, 8:00 a.m. - 4:30 p.m. at our Smithfield office.

Duties include

• Post job ads on company website and other job search sites; refreshes or revises ads as needed.
• Communicate with pre-applicants and applicants, assist with questions and provide support throughout the applicant process.
• Review application materials such as resumes', cover letters, employment application, etc. and follow up on additional information if needed.
• Manage applicant flow within in our online applicant tracking system and with other team members who are involved in the hiring process.
• Research PSS or CNA certificates, and other documents, and upload to the online applicant system.
• Conduct prescreening questions for pre-applicants.
• Schedule and conduct interviews for PSS (Personal Support Specialist) applicants.
• Conduct phone references and background checks.
• Arrange for orientation date of new field staff.
• Audit employment forms for completion and accuracy.
• Follow up on required personnel file documents.
• Provide information to uncertified PSS new hires to enroll in outside training to obtain a PSS certificate.
• Participate in cross-departmental team huddles to strategize recruitment efforts.
• Attend job fairs as requested.
• Provide backup duties to other HR team members.

Education & Experience Requirements

2+ years of HR office experience is preferred; or an AS degree with office work experience. Familiarity with the home healthcare field a plus.

Other Job Requirements

• Excellent computer skills, with ability to learn and use applicant tracking system scanning software, online and other computer software programs; working knowledge of MS Word, MS Excel, computerized databases, MS Outlook, and Teams
• Aptitude for technology to be able to assist other staff in troubleshooting computers, smartphones and other technological devices
• Ability to maintain strict confidentiality and employee privacy
• Excellent written and verbal communication skills utilizing a high degree of professionalism with all staff
• Good attention to detail
• Strong work ethic, reliability, and trustworthiness
• Strong organization skills with ability to prioritize work and meet deadlines

EOE.

Benefits

Excellent benefits include:

• Health Insurance with a generous company contribution towards the premium for employees and dependents on the plan, and $2,000 company contribution towards a HRA (Health Reimbursement Arrangement); HSA (Health Savings Account) availablefor the high-deductible plan
• Dental and Vision Insurance
• Flexible Spending Accounts (medical, limited-purpose medical, and dependent care)
• Paid Time Off accrual for vacation and sick time off, paid Holidays
• 401(k) retirement plan with up to a 4% employer match that is 100% vested
• Employer-paid Life & AD&D Insurance with an EAP (employee assistance program)
• Supplemental insurance plans such as Short-term Disability, Life, Cancer, etc.
• Free RestoreResilience digital program supporting employee health by encouraging healthy habits for mental, emotional, and physical wellbeing