Employee Relations Specialist

Jimmy; Clifton (NJ); On-site; USD 55,000 - 75,000; Full time

Job summary

Jimmy is seeking an HR Administrator to provide administrative and operational support for employee relations, compliance, and leave administration activities. The role includes maintaining accurate employee records, coordinating workplace investigations, and ensuring compliance with company policies and employment laws.

Bilingual in English and Spanish is a plus. The position supports payroll, benefits, and third-party administrators, with a focus on confidential handling of sensitive

Qualifications

• 2-4 years of HR experience, preferably in employee relations, leave administration, or HR operations.
• Manufacturing environment experience preferred.
• Experience administering FMLA, ADA, and state leave programs preferred.
• Working knowledge of federal and state employment laws (FMLA, ADA, FLSA).

Responsibilities

• Provide administrative support for employee relations investigations and confidentiality.
• Maintain employee records and HRIS files with accuracy.
• Administer leaves (FMLA, NJFLA, paid family leave, etc.) and track balances.
• Respond to unemployment claims with supporting documentation.
• Support HR reporting, audits, and compliance tracking.

Skills

Organizational skills

Communication skills

Confidentiality

Multitasking

Independent work

Education

Associate's degree in HR or related field

Bachelor's degree preferred

Tools

Microsoft Office

HRIS systems

Job description

Description

Position Summary

Provides administrative and operational support for employee relations, compliance, and leave administration activities. This position plays a key role in maintaining accurate employee records, coordinating workplace investigations, administering leaves of absence, responding to unemployment claims, and ensuring compliance with company policies and applicable employment laws. Serves as a trusted resource for employees and managers while maintaining confidentiality and professionalism in all interactions. Must be proficient in English and Spanish.

Essential Duties and Responsibilities

Employee Relations

• Assist with employee relations investigations, including scheduling interviews, gathering documentation, preparing investigation files, and maintaining confidential records.
• Document employee conversations, coaching sessions, disciplinary actions, and investigation outcomes.
• Track employee relations cases and ensure timely follow-up on action items.
• Coordinate witness interviews and maintain investigation timelines.
• Assist with preparing written communications related to corrective actions, policy violations, and employee concerns.
• Support HR leadership in resolving workplace issues while maintaining confidentiality.

Employee Records Administration

• Maintain accurate and complete employee personnel files in accordance with company policy and legal requirements.
• Process employee status changes including promotions, transfers, compensation changes, and terminations.
• Ensure all required employment documentation is completed and properly filed.
• Maintain electronic HRIS records and audit files for accuracy and completeness.
• Respond to requests for employment verification and personnel records.

Leave Administration

• Coordinate administration of all employee leaves, including FMLA, NJFLA, paid family leave, military leave, ADA accommodations, personal leaves, and other applicable leave programs.
• Communicate leave rights and responsibilities to employees and managers.
• Track leave balances, certifications, return-to-work dates, and required documentation.
• Coordinate with payroll, benefits, and third-party administrators to ensure accurate leave processing.
• Monitor compliance with federal, state, and company leave policies.

Unemployment Claims Administration

• Respond to unemployment insurance claims and requests for separation information.
• Gather supporting documentation and coordinate with managers regarding claim details.

Compliance & HR Administration

• Assist with policy administration and employee acknowledgments.
• Support internal and external audits by preparing HR documentation.
• Maintain confidentiality of sensitive employee information.
• Assist with HR reporting, metrics, and compliance tracking.

Additional Responsibilities

• Provide excellent customer service to employees and managers regarding HR policies and procedures.
• Assist with onboarding and offboarding activities as needed.
• Support special HR projects and continuous improvement initiatives.
• Perform other duties as assigned.

Qualifications

Education

• Associate's degree in Human Resources, Business Administration, or a related field required.
• Bachelor's degree preferred.

Experience

• 2-4 years of Human Resources experience, preferably in employee relations, leave administration, or HR operations.
• Experience in a manufacturing environment preferred.
• Experience administering FMLA, ADA, and state leave programs preferred.

Knowledge, Skills, and Abilities

• Working knowledge of federal and state employment laws, including FMLA, ADA, FLSA, and applicable state leave laws.
• Strong organizational skills with exceptional attention to detail.
• Ability to maintain strict confidentiality and exercise sound judgment.
• Excellent written and verbal communication skills.
• Strong interpersonal and conflict resolution skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency with Microsoft Office and HRIS systems.
• Ability to work independently while collaborating effectively with managers and HR team members.

Physical Requirements

• Ability to sit, stand, and walk throughout manufacturing and office environments.
• Ability to occasionally lift up to 20 pounds.
• Ability to travel occasionally between company locations, as needed.

Success Measures

• Employee records are maintained accurately and are audit-ready.
• Investigations are documented thoroughly and completed in a timely manner.
• Leave requests are administered accurately and in compliance with applicable laws.
• Unemployment claims are submitted accurately and within required deadlines.
• Managers and employees receive responsive, professional HR support.
• Confidential information is handled appropriately at all times.