EMIS Administrative Specialist: Data Integrity & Reporting

Northmont City Schools; Englewood (OH); On-site; USD 36,000 - 52,000; Full time

Benefits offered by this job

Health coverage

Retirement

Paid holidays

Vacation days

Professional development opportunities

Job summary

Northmont City Schools is seeking an Administrative Assistant for EMIS to manage data collection, validation, maintenance, analysis, and reporting required by the Ohio Department of Education, federal agencies, and regulatory entities. The role ensures data integrity, security, and timely submission to support funding and accountability measures.

Responsibilities include serving as EMIS Coordinator, monitoring enrollment and metrics, resolving errors with partners, and preparing district reports

Qualifications

• Strong data entry, problem-solving, and analytical capabilities.
• Understanding of student privacy laws (FERPA).
• Ability to manage multiple priorities and meet deadlines.
• Effective communication and collaboration skills.
• High level of accuracy and attention to detail.
• Advanced proficiency with Microsoft Excel, databases, and reporting tools.
• Good telephone etiquette with the ability to deal tactfully and confidently with callers and staff.
• A courteous and pleasant disposition.
• Strong organizational skills for prioritizing responsibilities.
• Must possess sensitivity to confidential information and hold a high standard of integrity.
• Applies principles of leadership, office organization and management, public relations, and training.
• Successful completion of criminal background checks and all district employment requirements.
• Proficiency with the Ohio Education Management Information System, ODDEX, and Student Information Systems (SIS) (i.e. PowerSchool, ProgressBook) preferred.

Responsibilities

• Serve as the district's EMIS Coordinator, ensuring accurate and timely submission of all required data.
• Monitor enrollment, performance metrics, and data accuracy for fiscal and compliance purposes.
• Review and resolve EMIS errors and discrepancies in collaboration with internal and external partners.
• Monitor and maintain student, staff, course, program, attendance, enrollment, discipline, assessment, and graduation data.
• Prepare reports and analysis for district administrators, auditors, and regulatory agencies.
• Collaborate with departments to ensure reporting accuracy.
• File required waivers and state documentation.
• Monitor resident student reporting and community school enrollment data.
• Serve as liaison between the district, ODEW, and other reporting agencies.
• Provide training and technical assistance to district personnel (i.e. building secretaries, school counselors) regarding data collection and reporting requirements.
• Facilitate consistent implementation of best practices.
• Contribute to a collaborative and supportive work environment.
• Stay current on EMIS updates and Ohio Department of Education and Workforce requirements.

Skills

Data entry

Analytical

FERPA knowledge

Multi-tasking

Excel

Databases

PowerSchool

ProgressBook

Communication

Attention to detail

Organization

Integrity

Tools

ODDEX

SIS (PowerSchool, ProgressBook)

Job description

Northmont City Schools is seeking an Administrative Assistant for EMIS to manage data collection, validation, maintenance, analysis, and reporting required by the Ohio Department of Education, federal agencies, and regulatory entities. The role ensures data integrity, security, and timely submission to support funding and accountability measures.

Responsibilities include serving as EMIS Coordinator, monitoring enrollment and metrics, resolving errors with partners, and preparing district reports