Emergency Services Administrative Assistant Sr

MultiCare Health System; United States; On-site; USD 34,000 - 49,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Retirement plan

Paid time off

Tuition assistance

Training programs

Career development

Employee assistance programs

Wellness incentives

Belonging groups

Job summary

MultiCare Health System is seeking a Senior Administrative Assistant to ensure efficient day-to-day operations for a department, handling sensitive information with discretion at Tacoma General Hospital in Tacoma, WA.

The role requires 5+ years of senior admin experience, college/secretarial education, and preferred healthcare setting exposure. Benefits include comprehensive insurance, generous PTO, tuition support, and career development opportunities.

Qualifications

• Minimum two years of college or vocational secretarial training.
• AA or BA degree preferred; relevant experience may satisfy education requirements.
• Minimum five years of high-level administrative assistant or secretarial experience.

Responsibilities

• Maintaining work schedules.
• Arranging conference attendance and travel needs.
• Organizing meetings.
• Composing or editing memos.
• Preparing meeting materials.
• Tracking and reporting on financial and operational metrics.
• Creating spreadsheets and presentations.
• Monitoring budgetary data.
• Handling administrative requests and queries.
• Interpreting departmental and/or corporate policies and procedures.
• Coordinating special projects.

Education

AA or BA degree preferred

Two years of college or vocational secretarial course

Job description

Join a team that shares your calling. At MultiCare, you’re more than just a job title — you’re part of a team built on trust that cares for each other, our patients and our communities. Belonging here means living our mission and values every day. If your purpose and passions align with ours, you’ll find a place to grow, do meaningful work and build a career you love in a community that feels like home.

Position Summary

The Senior Administrative Assistant ensures the efficient and smooth day-to-day operations of an assigned department by providing a variety of complex administrative support functions involving highly sensitive and privileged information.

Responsibilities

• Maintaining work schedules
• Arranging for conference attendance and travel needs
• Organizing meetings
• Composing and or editing memos
• Preparing meeting materials
• Tracking and reporting on financial and operational metrics
• Creating spreadsheets and presentations
• Monitoring budgetary data
• Handling administrative requests and queries
• Interpreting departmental and/or corporate policies and procedures
• Coordinating special projects

Requirements

• Minimum two (2) years of college or successful completion of a vocational secretarial course
• AA or BA degree preferred or, Relevant years of experience may be considered in lieu of education requirements
• Minimum five (5) years of high level administrative assistant or secretarial experience
• Previous administrative assistant experience in a health care setting preferred

Benefits & Incentives

• Medical, dental, vision, life insurance, and retirement plan with employer contributions
• Generous paid time off, extended illness time, and flexible scheduling to support work‑life balance
• Tuition assistance, training programs, and career development opportunities
• Employee assistance programs, wellness incentives, and exclusive discounts
• Inclusive workplace, social events, belonging resource groups, and the beauty of the Pacific Northwest

Work Arrangements

• FTE: 1.0
• Shift: Day
• Schedule: 8‑HR Shift

About Tacoma General Hospital

MultiCare Tacoma General Hospital, in the heart of Tacoma, WA, is a 367‑bed regional medical center delivering cutting‑edge care. With a 24‑hour Emergency Department, Level II Adult Trauma Center, advanced cardiac, neurological, orthopedic and robotic surgery, Tacoma General combines innovation with compassionate care. Home to the MultiCare Regional Cancer Center, a Family Birth Center and specialized neonatal care in partnership with Mary Bridge Children’s, our collaborative, mission‑driven teams offer a rewarding environment for career growth and professional excellence.

About the Tacoma Community

Tacoma, just 30 miles south of Seattle, blends big‑city amenities with the beauty of the Pacific Northwest. From scenic waterfronts and mountain trails to vibrant arts, dining and brewery scenes, Tacoma offers something for everyone — outdoor enthusiasts, families and young professionals alike. With strong schools and universities, it’s a city where you can live, work and play.

Pay and Benefit Expectations

The pay scale is $24.83 - $35.71 USD. Pay is influenced by factors specific to applicants, including but not limited to: skill set, level of experience, and certification(s) and/or education. If this position is associated with a union contract, pay will be reflective of the appropriate step on the pay scale to which the applicant’s years of experience align. Associated benefit information can be viewed here.

Equal Employment Opportunity

MultiCare provides equal employment opportunity to all employees and job applicants. We do not tolerate discrimination or harassment based on race, color, religion, age, sex, national origin, disability status, genetic information, protected veteran status, sexual orientation, gender identity or expression or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Accommodation

If you are an external job applicant who requires reasonable accommodation in the job application process, please contact the Employee Resource Center (ERC) at 253-403-6947 and we will assist you with submitting a ticket to initiate your request for accommodation.