Emergency Services Administrative Assistant Sr

MultiCare Health System; Tacoma (WA); On-site; USD 34,000 - 50,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Life insurance

Retirement plan

Flexible scheduling

Tuition assistance

Employee assistance programs

Job summary

MultiCare Health System is seeking a Senior Administrative Assistant to support an assigned department, ensuring efficient day-to-day operations. You will manage schedules, travel, meetings, and prepare materials while handling confidential information with discretion.

Ideal candidates have a minimum of five years in high-level administrative roles, with preference for healthcare experience and a two-year college or secretarial training.

Qualifications

• Two years of college or vocational secretarial training.
• BA degree preferred or relevant experience may substitute education requirements.
• Minimum five years of high-level administrative assistant or secretarial experience.
• Previous administrative assistant experience in a health care setting preferred.

Responsibilities

• Provide comprehensive administrative support to an assigned department.
• Manage schedules, arrange travel, and organize meetings.
• Prepare memos, materials, and presentations; monitor budgets and operations metrics.
• Coordinate special projects and interpret policies and procedures as needed.

Education

Two-year college or vocational secretarial course

AA or BA degree preferred

Job description

Join a team that shares your calling

At MultiCare, you're more than just a job title - you're part of a team built on trust that cares for each other, our patients and our communities. Belonging here means living our mission and values every day. If your purpose and passions align with ours, you'll find a place to grow, do meaningful work and build a career you love in a community that feels like home.

Requirements

• Minimum two (2) years of college or successful completion of a vocational secretarial course
• AA or BA degree preferred
• Minimum five (5) years of high-level administrative assistant or secretarial experience
• Previous administrative assistant experience in a health care setting preferred

FTE: 1.0

Shift: Day Shift

Schedule: 8-HR Shifts

Benefits and Incentives

• Comprehensive Benefits:Medical, dental, vision, life insurance, and retirement plan with employer contributions.
• Time Off & Flexibility:Generous paid time off, extended illness time, and flexible scheduling to support work-life balance.
• Professional Growth:Tuition assistance, training programs, and career development opportunities.
• Wellness & Support:Employee assistance programs, wellness incentives, and exclusive discounts.
• Thriving Culture:Inclusive workplace, social events, belonging resource groups, and the beauty of the Pacific Northwest.

FTE: 1.0, Shift: Day, Schedule: 8-HR Shift

Position Summary

The Senior Administrative Assistant ensures the efficient and smooth day-to-day operations of an assigned department by providing a variety of complex administrative support functions involving highly sensitive and privileged information. A broad range of responsibilities generally include maintaining work schedules; arranging for conference attendance and travel needs; organizing meetings; composing and or editing memos; preparing meeting materials; tracking and reporting on financial and operational metrics; creating spreadsheets and presentations; monitoring budgetary data; handling administrative requests and queries; interpreting departmental and/or corporate policies and procedures and coordinating special projects.

Requirements

• Minimum two (2) years of college or successful completion of a vocational secretarial course
• BA degree preferred or, Relevant years of experience may be considered in lieu of education requirements
• Minimum five (5) years of high level administrative assistant or secretarial experience
• Previous administrative assistant experience in a health care setting preferred

About Tacoma General Hospital

MultiCare Tacoma General Hospital, in the heart of Tacoma, WA, is a 367-bed regional medical center delivering cutting-edge care. With a 24-hour Emergency Department, Level II Adult Trauma Center, advanced cardiac, neurological, orthopedic and robotic surgery, Tacoma General combines innovation with compassionate care. Home to the MultiCare Regional Cancer Center, a Family Birth Center and specialized neonatal care in partnership with Mary Bridge Children’s, our collaborative, mission-driven teams offer a rewarding environment for career growth and professional excellence.

About the Tacoma Community

Tacoma, just 30 miles south of Seattle, blends big-city amenities with the beauty of the Pacific Northwest. From scenic waterfronts and mountain trails to vibrant arts, dining and brewery scenes, Tacoma offers something for everyone - outdoor enthusiasts, families and young professionals alike. With strong schools and universities, it's a city where you can live, work and play.

Why MultiCare?

Rooted in the local community

Partnering with patients, families and neighbors across the Pacific Northwest for more than 140 years.

Growth and education

Competitive tuition assistance, award‑winning residencies, fellowships and career development to invest in you.

Well‑being and support

Generous PTO, Code Lavender and Employee Assistance Programs to help you maintain balance and feel cared in your work and life.

Living our values

Respect, integrity, kindness and collaboration guide how we care for patients, communities and each other.

Belonging for all

Resource Groups and outreach programs help ensure every team member feels safe, seen, heard and valued.

Pacific Northwest lifestyle

Work and live where natural beauty, adventure and strong community connections are part of everyday life.

Pay and Benefit Expectations

We provide a comprehensive benefits package, including competitive salary, medical, dental and retirement benefits and paid time off. As required by various pay transparency laws, we share a competitive range of compensation for candidates hired into each position. The pay scale is $24.83 - $35.71 USD. However, pay is influenced by factors specific to applicants, including but not limited to: skill set, level of experience, and certification(s) and/or education. If this position is associated with a union contract, pay will be reflective of the appropriate step on the pay scale to which the applicant's years of experience align.

Associated benefit information can be viewed here.