Emergency Management Coordinator

City-of-Louisville,-C; Louisville (CO); On-site; USD 9,000 - 11,000; Full time

Job summary

The City of Louisville seeks two Emergency Management Coordinators to support its emergency management program, working with the Boulder Office of Disaster Management at the EOC in Boulder. They will develop and maintain emergency plans, deliver training, and coordinate with local, state, and federal partners to protect people and property.

These roles require emergency management expertise, strong judgment, and a commitment to community resilience, with extended hours during emergencies as

Qualifications

• Associate's or Bachelor's degree in emergency management, public administration, business administration, or closely related field preferred.
• Three (3) years of emergency management experience required.
• Experience utilizing NIMS, ICS, CPG 101, and HSEEP preferred.

Responsibilities

• Assist in developing, coordinating, implementing, and administering the emergency management program.
• Deliver training, exercises, and drills for city staff and partners.
• Coordinate with ODM, agencies, and partners to strengthen preparedness and resilience.
• Support communications and public outreach related to disaster preparedness.

Skills

Emergency management

Communication

Public speaking

Team collaboration

Leadership

Education

Associate's/Bachelor's in emergency mgmt

3 years EM experience

Tools

NIMS

ICS

CPG 101

HSEEP

Job description

The City of Louisville is seeking to hire twoEmergency Management Coordinators to support the City's emergency management program. This role will work in partnership with the Boulder Office of Disaster Management (ODM) within Boulder County. These positions are based at the Emergency Operations Center (EOC) located at 3280 Airport Road in Boulder. We are looking for motivated, service-oriented professionals who are passionate about emergency management and demonstrate patience, dedication, sound judgment, and empathy in serving the community. In this role, you will support the mission to limit the impacts of disasters on humans, property, environment and infrastructure through community preparedness, mitigation of hazards, effective disaster response and recovery.

The Emergency Management Coordinator assists in the development, coordination, implementation, and administration of a comprehensive emergency management program, including disaster preparedness, response, recovery, and mitigation efforts across the City. This position develops and maintains emergency operations and continuity of operations plans, standard operating procedures, and related training, exercises, and drills. The Coordinator also delivers virtual and in-person community education and outreach programs focused on disaster preparedness and resilience.

Working collaboratively with Boulder County, local, state, and federal agencies, private sector partners, and community-based organizations, the Emergency Management Coordinator helps strengthen the City's preparedness capabilities and coordinates emergency management initiatives that enhance community resilience and operational readiness.

The position is a journey-level classification in the Program Specialist series. The Emergency Management Coordinator performs complex administrative duties critical operational response and recovery duties during disasters requiring independent judgment and knowledge of emergency management plans and programs.

This position is designated as a critical/essential worker and is required to respond to emergencies, disasters, and other critical incidents as needed. The position may require working extended hours, overtime, evenings, weekends, holidays, or adjusting the normal work schedule to support emergency response, recovery, and continuity of operations based on organizational needs.

Hiring Range: $89,796 to $109,578
Salary Range: $89,796 to $129,360

Tentative Hiring Timeline:

• August 6 - September 7: Position open for applications
• Week of September 8: Initial application screening
• By September 25: Second-round review completed and finalists selected
• October 8: In-person assessment center at the EOC in Boulder (October 9th if additional day needed)

ESSENTIAL JOB DUTIES:

• Assists in the development, implementation and maintaining of Emergency Management plans such as the Emergency Operations Plan, support annexes, functional annexes and hazard specific response plans for the City of Louisville.
• Assists in organizing and coordinating planning efforts to maintain or restore services in the event of a natural disaster or emergency.
• Performs the duties of the Situational Awareness Coordinator and/or Resource Mobilization Coordinator during Emergency Operations Center (EOC) activations.
• Provides Resource Mobilization and/or Situational Awareness Section training and exercises.
• Performs emergency support functions in the Emergency Operations Center (EOC) when activated during emergencies. May perform limited direction to others during emergencies.
• Assists in coordinating the public relations program to ensure that information is made available to the press, radio, and other interested groups and organizations.
• Represents the Boulder County Office of Disaster Management (ODM) Director and maintains relations with community, City and County staff, and local, state and federal agencies on his/her behalf.
• Participates in the Boulder County ODM office team regarding various organizational development and public outreach initiatives. May be assigned to specific committees, local community preparedness meetings or groups as a representative of Boulder County ODM.
• Participates in the ODM team regarding various organizational development and public engagement initiatives.
• Plans, coordinates, and facilitates emergency preparedness training, tabletop exercises, drills, and full-scale exercises for City staff and partner agencies.
• Evaluates exercises and real-world incidents and prepares After-Action Reports (AARs) and Improvement Plans (IPs) to strengthen organizational preparedness.
• Assists in coordinating National Incident Management System (NIMS) and Incident Command System (ICS) training and compliance.
• Assists in coordinating the public relations program to ensure that information is made available to the press, radio, and other interested groups and organizations.
• Provides administrative and staff support to the department.
• Prepares and maintains records and documentation related to budget and grant requests.

OTHER DUTIES AND RESPONSIBILITIES:

• Conduct after action reviews, generate reports and manage improvement planning processes.
• Conduct Threat, Hazard, and Risk Assessments and capability assessments.
• Oversees training and exercise programs directly related to project areas, including after action review processes and facilitation of improvement plan recommendations.
• Takes proper safety precautions to prevent accidents. Responsible for the safety of self, others, materials, and equipment. Uses all required safety equipment and follows all safety regulations, policies and procedures. Reports all accidents and damage of City or County property.
• Responsible for knowing and complying with all City, County and department policies; participating in professional training and development; and adhering to attendance and workplace attire policies.
• Assume on call duties and be available for extended periods on both day and night shifts during emergency / disaster situations.
• Supports Local Emergency Planning Commission duties related to SARA Title III, EPCRA regulations, Tier II reporting, hazmat billing and chairperson of the local emergency planning commission.
• Regular and predictable attendance required.
• Other duties as assigned and performs related duties as required.

Interagency Coordination

• Represents the City on regional emergency management committees, working groups, and collaborative partnerships.
• Coordinates preparedness and response activities with police, fire, public works, utilities, schools, hospitals, neighboring jurisdictions, Boulder County, the State of Colorado, and federal agencies.
• Develops and maintains relationships with community organizations, volunteer organizations, and private-sector partners.

Grants & Compliance

• Researches, prepares, administers, and monitors federal, state, and local emergency management grants.
• Ensures compliance with FEMA, Colorado Division of Homeland Security and Emergency Management (DHSEM), and other applicable regulations and reporting requirements.
• Maintains records required for reimbursement, audits, and grant administration.

EDUCATION, TRAINING, AND EXPERIENCE:

• Associate's or Bachelor's degree in emergency management, public administration, business administration, or closely related field preferred.
• Three (3) years of emergency management experience required.
• Experience utilizing National Incident Management System (NIMS), Incident Command System (ICS), Comprehensive Preparedness Guide (CPG) 101, and Homeland Security Exercise and Evaluation Program (HSEEP) preferred.

Preferred Certifications:

• Colorado Emergency Management Association- CO- Certified Emergency Manager
• Colorado Emergency Management Association- CO- Associate Emergency Manager
• International Emergency Management Association CEM
• FEMA- Basic Professional Series
• FEMA - Advanced Professional Series
• FEMA- Homeland Security Exercise Evaluation Program CertificationFEMA- Master Exercise Practitioner
• FEMA- L449 Incident Command Course Instructor
• ICS 100, 200, 300, 400, 700, 800

We are looking for well-qualified candidates to fill our positions. Any combination of relevant education and experience is encouraged. In this position, we are looking for a minimum of 3 years of combined education and experience.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Working knowledge of emergency management programs.
• Ability to work effectively with other employees, agencies, and the public.
• Ability to quickly learn and adapt to new technologies and software. Demonstrate strong computer and technology skills.
• Ability to communicate clearly and confidently. Must be comfortable speaking in front of groups and leading presentations.

LICENSE, REGISTRATION, OR CERTIFICATE:

This position is expected to operate a City or personal vehicle on a recurring basis to perform essential job duties, including traveling between City facilities, job sites, meetings, inspections, or other work-related locations.

A valid Colorado driver's license and acceptable driving record are required. You must pass a driving record check successfully.

The City of Louisville requires its employees to reside in the state of Colorado as of the first day of work.

OTHER NECESSARY REQUIREMENTS:

May work a rotational schedule as an on-call coordinator on a recurring basis after hours and on weekends.

This position is expected to operate a City or personal vehicle on a recurring basis to perform essential job duties, including traveling between City facilities, job sites, meetings, inspections, or other work-related locations.

PHYSICAL REQUIREMENTS OF THE JOB:

Must possess mobility to work in a standard office setting and use standard office equipment, including a computer, ability to operate a motor vehicle, and to visit various City of Louisville and Boulder County buildings for meeting sites; vision to read printed materials and a computer screen; and hearing and speech to communicate in person, before groups, and over the telephone. This is primarily a sedentary office classification although standing in work areas and walking between work areas may be required. Finger dexterity is needed to access, enter and retrieve data using a computer keyboard or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push and pull materials and objects weighing up to 35 pounds.

Work may be stressful when dealing with time constraints, multiple/changing priorities, limited resources and uncooperative/irate individuals.

WORK ENVIRONMENT:

The work is typically performed indoors in an office environment. Exposure to routine office noise and equipment. The noise level in the work environment is usually low. Position office is located at Boulder Emergency Operations Center and typically performs administrative work and is not substantially exposed to adverse environmental conditions but may work in the field under stress in emergency situations.

WORKERS’ COMPENSATION CLASSIFICATION: 8810

FLSA STATUS: Exempt

EQUAL OPPORTUNITY EMPLOYER:

The City of Louisville is an Equal Opportunity Employer and provides equal employment and advancement opportunities to all qualified applicants and employees. Employment decisions are made without regard to race, color, religion, creed, sex, sexual orientation, gender identity or expression, age, national origin, ancestry, disability, veteran status, marital status, genetic information, or any other status protected by applicable law. The City of Louisville is committed to providing reasonable accommodation to qualified individuals with disabilities in the application and hiring process and during employment.

The Human Resources Director has been designated as the compliance coordinator for people with disabilities seeking employment and will provide reasonable accommodation for testing and employment to qualified applicants.