Emergency Management Coordinator

University of Iowa; Iowa City (IA); On-site; USD 65,000 - 90,000; Full time

Job summary

The University of Iowa Health Care is seeking an Emergency Management Coordinator to coordinate emergency preparedness, response, recovery, mitigation, and business continuity across facilities.

Reporting to the Director of Emergency Management, this role leads planning, drills, and training; supports HICS activations; and partners with public health and first responders to enhance regional readiness.

Qualifications

• Bachelor's degree or equivalent education/experience in a related field.
• One year of healthcare operations, emergency management, public safety, or related experience.
• Experience coordinating projects or programs with multiple stakeholders.
• Demonstrated organizational, analytical, and problem-solving abilities.
• Ability to participate in emergency response and incident management assignments.
• Excellent written, verbal, interpersonal, and presentation communication skills.
• Proficiency with MS Office and collaboration tools.
• Valid driver’s license and ability to travel between UI Health Care locations.

Responsibilities

• Coordinate emergency preparedness, response, recovery, and mitigation activities across assigned facilities.
• Maintain emergency operations plans, procedures, and related program documentation.
• Support Hospital Incident Command System (HICS) implementation, training, and activations.
• Participate in emergency response activities and incident command assignments as needed.
• Develop, coordinate, and evaluate preparedness drills and exercises.
• Facilitate after-action reviews and track corrective actions and improvement plans.
• Provide emergency preparedness education for staff and leadership.
• Represent UI Health Care in healthcare coalitions and community preparedness initiatives.
• Conduct HVAs and readiness assessments.
• Partner with Safety, Security, Infection Prevention, and operational leaders to identify and mitigate risks.
• Assist with preparedness grants, reporting requirements, and program deliverables.
• Maintain inventories of emergency response resources and equipment.
• Serve as liaison with healthcare partners, public health agencies, and first responders.
• Support emergency communications and coordination during incidents and planned events.

Skills

organizational skills

analytical skills

problem-solving

communication skills

stakeholder management

travel readiness

Education

Bachelor's degree in Emergency Management, Public Health, Healthcare Administration, Business Administration, Safety, Public Administration, or related field

Tools

MS Outlook

MS Word

MS Excel

PowerPoint

Teams

Job description

The Emergency Management Coordinator supports emergency preparedness, response, recovery, mitigation, and business continuity activities across University of Iowa Health Care. Reporting to the Director of Emergency Management, this position coordinates emergency management programs and operational readiness for hospitals, ambulatory clinics, and other health care facilities throughout the enterprise.

Emergency Management & Preparedness

• Coordinate emergency preparedness, response, recovery, and mitigation activities across assigned facilities.
• Maintain emergency operations plans, procedures, and related program documentation.
• Support Hospital Incident Command System (HICS) implementation, training, and activations.
• Participate in emergency response activities and incident command assignments as needed.

Training, Exercises & Readiness

• Develop, coordinate, and evaluate preparedness drills, tabletop exercises, and functional exercises.
• Facilitate after-action reviews and track corrective actions and improvement plans.
• Provide emergency preparedness education and training for staff and leadership.
• Represent UI Health Care in healthcare coalition, regional, and community preparedness initiatives.

Hazard Assessment & Risk Management

• Conduct Hazard Vulnerability Assessments (HVAs) and readiness assessments.
• Partner with Safety, Security, Infection Prevention, and operational leaders to identify and mitigate risks.
• Support facility inspections, safety rounds, and emergency planning activities.

Healthcare Preparedness & Special Pathogens

• Support infectious disease preparedness and special pathogen readiness activities.
• Assist with preparedness grants, reporting requirements, and program deliverables.
• Maintain inventories of emergency response resources and equipment.

Partnerships & Communication

• Serve as a liaison with healthcare partners, public health agencies, emergency management organizations, and first responders.
• Support emergency communications and coordination efforts during incidents and planned events.
• Facilitate meetings and collaborative preparedness initiatives.

Required Qualifications

• A bachelor's degree in Emergency Management, Public Health, Healthcare Administration, Business Administration, Safety, Public Administration, or a related field or an equivalent combination of education and experience.
• One year of experience in healthcare operations, emergency management, public safety, healthcare preparedness, regulatory compliance, or a related field.
• Experience coordinating projects, programs, committees, or operational initiatives involving multiple stakeholders.
• Demonstrated organizational, analytical, and problem-solving skills.
• Ability to participate in emergency response activities and incident management assignments.
• Excellent written, verbal, interpersonal, and presentation communication skills.
• Proven ability to establish and maintain effective working relationships with a variety of stakeholders.
• Experience managing multiple priorities in a complex and fast-paced environment.
• Proficiency with MS Outlook, Word, Excel, PowerPoint and Teams.
• Valid driver’s license plus the ability to meet the University of Iowa Fleet Safety program driving standards.
• Ability to travel to multiple UI Health Care locations.
• Demonstrated experience working effectively in a welcoming and respectful workplace environment.

Desired Qualifications

• Three years of experience in healthcare operations, emergency management, public safety, healthcare preparedness, regulatory compliance, or a related field.
• Experience working in a multi-site healthcare system, academic medical center, or similarly complex organization.
• Experience conducting Hazard Vulnerability Assessments (HVAs), continuity planning, emergency planning, and healthcare preparedness activities.
• Experience developing and coordinating training, drills, and exercises.
• Experience supporting emergency management compliance and accreditation activities.
• Experience supporting process improvement, quality improvement, or performance management initiatives.
• Preferred Certifications and Training
  • Certified Healthcare Emergency Coordinator (CHEC) Basic certification within one year of employment.
  • Certified Healthcare Emergency Coordinator (CHEC) Advanced certification within two years of employment.
  • Completion of National Incident Management System (NIMS) and Incident Command System (ICS) coursework, includingICS 100, 200, 300, 400, 700, and 800.

This position is not eligible for University sponsorship for employment authorization now or in the future.

Additional Information

• Classification Title: Program Coordinator
• Appointment Type: Professional and Scientific
• Schedule: Full-time
• Work Modality Options: On Campus

Compensation

• Pay Level: 4A

Contact Information

• Organization: Healthcare
• Contact Name: Sharon Walther
• Contact Email: [e-mail]