Emergency Management Coordinator

City of Flagstaff; Flagstaff (AZ); On-site; USD 20,000 - 40,000; Part time

Job summary

The City of Flagstaff seeks an Emergency Management Coordinator to prepare the community for emergencies through outreach, public education, and preparedness programming. The coordinator develops materials to help residents prepare for, respond to, and recover from emergencies, and helps maintain the City’s emergency operations plans.

The role supports trainings, drills, documentation, and works with the Emergency Manager and partner agencies to strengthen preparedness, response, recovery, and

Qualifications

• One year of college-level coursework in Emergency Management.
• IS-100.c Introduction to the Incident Command System Certification is required.
• Valid driver’s license required at hire.
• Combination of education and experience may be substituted per policy.

Responsibilities

• Coordinate and attend community outreach events such as preparedness fairs and workshops across city divisions.
• Create and distribute educational content and outreach materials for diverse community groups.
• Conduct public presentations and trainings on emergency preparedness topics.
• Help develop, review, and maintain emergency management plans (e.g., EOP, COOP).
• Assist in organizing and conducting trainings and drills for staff and the public.

Skills

Emergency Management

Public Speaking

Outreach

Documentation

Collaboration

Education

IS-100.c Certification

ICS-200/ICS-800 Certification

Driver's License

Emergency Management coursework

Tools

RAVE software

Job description

The Emergency Management Coordinator supports the City by preparing the community for emergencies through outreach, public education, and preparedness programming. The coordinator develops and shares materials that help residents understand how to prepare for, respond to, and recover from emergencies. They assist in maintaining and updating the City’s emergency operations plans, and help organize trainings, drills, and other preparedness activities. The role also supports documentation and reporting requirements and works closely with the Emergency Manager and partner agencies to strengthen preparedness, response, recovery, and mitigation efforts across the community.

Ultimately, the Emergency Management Coordinator helps build a stronger, more resilient community—one that is informed, prepared, and ready to respond when emergencies arise.

This is a part-time, temporary position. The length of the assignment will vary depending on the pay offered and the hours the selected employee is able to work.

• Coordinates, plans, organizes, and attends community outreach events such as preparedness fairs, town halls, school visits, and workshops and emergency management activities across city divisions
• Assists in creating and distributing educational content and outreach materials (flyers, brochures, presentations, digital content, etc.) tailored to diverse community groups
• Assists in conducting public presentations and training on emergency preparedness topics (e.g., go-kits, evacuations, weather safety)
• Assists in developing and implementing social media campaigns and emergency notification programs to promote preparedness messages
• Assists in developing, reviewing, and maintaining emergency management plans (e.g., Emergency Operations Plan, Continuity of Operations Plan)
• Coordinates and supports emergency management training and exercises; assist with organizing and conducting drills for staff and the public
• Attends relevant meetings and training sessions to maintain awareness of emergency management best practices
• Applies knowledge of disaster response and recovery during emergency incidents
• Tracks and reports on community engagement activities and outreach efforts
• Assists with preparing reports, plans, resolutions, and other documentation
• Keeps the Emergency Manager informed of program activities and progress through written and oral updates
• Maintains emergency management databases and software systems (e.g., RAVE and future platforms) to ensure accurate information and operational readiness
• Safely operates a vehicle in the performance of business-related activities and assigned duties
• Provide excellent customer service to both internal and external stakeholders
• Perform related duties as assigned

MINIMUM QUALIFICATIONS

• One (1) year of college-level coursework in Emergency Management or a related field
• IS-100.c Introduction to the Incident Command System Certification
• Valid driver’s license
• Any combination of relevant education and relevant experience may be substituted on a year-for-year basis. Minimum requirements such as driver's license and certifications may not be substituted and are required at time of hire.

DESIRED EXPERIENCE AND TRAINING

• Certificate or associate’s degree in Homeland Security Emergency Management, Public Administration, or a related field
• One (1) year of experience with Emergency Management
• Experience working for a government entity

OTHER REQUIREMENT AND WORKING CONDITIONS

• Must possess, or obtain upon employment, a valid Arizona driver’s license
• Must obtain certification in ICS 200, NIMS 700 and 800 within two (2) months of employment
• Regular attendance is an essential function of this job to ensure continuity

We are dedicated to fostering an inclusive and positive work environment. We offer competitive pay and the chance to work with a committed team making a difference in our community. Located in the beautiful mountain town of Flagstaff, AZ, you’ll enjoy a unique quality of life with outdoor recreation, stunning scenery and a welcoming community.

The City of Flagstaff is looking for team members who are passionate about community, innovation, and quality of life. Come be a part of this cool community and see why the City of Flagstaff is a great place to work!